Academic Affairs and Standards Council Meeting

MINUTES – APPROVED (with changes noted)

Meeting Date: / Friday, September 16, 2016; 1:00 to 4:00 p.m.
ITV: E-132 (NM); C-36 (FB) / Next Meeting: / October 14, 2016
2:30 – 4:00 p.m.
In Attendance: / ABSENT: Candy Mortenson-Klimpel, Cristen Cox, Diann Marten, Judy Shultz, Brad Schloesser
PRESENT: Ramona Beiswanger, Don Hermanson, Ryan Langemeier, Shayne Narjes, Deb Salmon, Tracy Murphy, Arlene Eliason, Jay Wendelberger, Michele Brielmaier, Barb Embacher, Dr. Tarnowski
GUESTS: Lisa Lamor, Judy Zeiger, Marsha Danielson, Pete Neigebauer
Agenda Items:
1. / Call Meeting to Order: Jay called the meeting to order at 1:06 p.m.
2. / Roll Call of Members
3. / Adoption of Agenda: Motion to Approve: Barb Embacher; Second Motion: Michele Brielmaier; Motion Passed
4. / Approval of Minutes: (April 22, 2016): Approved: Jay Wendelberger
5. / Committee Reports - Oral &/or Written Q & A (30 Minutes)
5.a. / Curriculum Committee – Gale Bigbee / Written
5.b. / Learning Central Advisory Committee – Lisa Lamor / Written and Oral: Co-chairs: Connie Miller & Ashley Priem; working on compiling resources for hand-outs; digitized new faculty training; faculty support calendar has been created; per Dr. Tarnowski, great job on organization of fall work-shop.
5.c. / Online Education Committee/Quality Matters – Jane Greathouse: no meeting
5.d. / Global Education Committee –Kurt Dershem / Written
5.e. / Student Engagement & Success Committee – Laura Beilke: no meeting; per Dr. Tarnowski, meeting was held to review plan from last year; discussed Charting the Future and how it is part of this committee; looking for more faculty participation on SES Committee; persistence and completion is very important to the college; looking closely at early-alert system.
5.f. / Assessment – Laurie Oelslager, Judy Zeiger / Written and Oral: First committee meeting was held just prior to AASC; Student Affairs supports assessment ICC’s.
6. / Department Chair Discussion (5 Minutes Each):
Ramona Beiswanger: Humanities class field trip to Chanhassen on October 28 – extra tickets are available, question on school’s commitment to Humanities – looking for rationale and documentation on why only able to offer and teach one Humanities course per semester, Goal 6 includes arts and humanities; Per Judy Shultz – offer one Humanities course and one Critical Thinking course each semester or one section of each discipline each semester as a result of the discussion held last year to allow the creation of new prefix (CRTK) with no credential field;
this is an administration decision, removed Critical Thinking from Humanities (no credentialed faculty for Humanities), created a new Prefix, need credentialed faculty for Humanities and Critical Thinking, concern on cost study (scheduling is contractual, by faculty – then goes to administration to incorporate into Master Schedule), Graphics and Art departments recognizing Year of Arts with monthly workshops, etc.
Cristen Cox: Absent, (move report information from Nursing to Allied Health) report per Michele – Allied Health nursing application process (including Paramedics) for spring semester, started on September 1, concern on wait-list; working with flu-shot clinics; Medical Assisting working on assessment; Allied Health department will hold info sessions.
Don Hermanson: On September 8 took students to NM fire station for community service (ECHO Food Shelf, Blue Earth Farm, Children’s Museum, etc.) and safety training day with some Nursing students; question on international travel (2 separate trips to Peru), administration is working on compliance issues; per Barb Embacher: departments working on National Science Grant with Agribusiness and Mechatronics.
Ryan Langemeier: Question from students looking for definition of face-to-face, web enhanced, online and hybrid courses / definitions are on SCC web site with clarifications about where the class meets (http://online.southcentral.edu/how/courseDeliveryMethods.html); some frustrations on computer grading; Ryan should take this concern to the online committee; per Barb Embacher – working on offering Industrial Maintenance program at Faribault prison (2 year program starting in January, 2017).
Diann Marten: Absent
Candy Mortenson-Klimpel: Absent, (move report information from Nursing to Allied Health) report per Michele – Allied Health nursing application process (including Paramedics) for spring semester, started on September 1, concern on wait-list; working with flu-shot clinics; Medical Assisting working on assessment; Allied Health department will hold info sessions.
Shayne Narjes: Working on Pathways process for Biology, as well as Human Services, Nursing, Economics, History, Special Education in Art, Accounting, Business Management AS, Theater and Psychology; need to plan ahead for marketing.
Deb Salmon: Busy with assessment and program review.
Tracy Murphy: Discussed cut-scores for accuplacer; concern on assessment leadership, would like Assessment Committee to be led by faculty and be simple and streamlined with follow-through, need more support; Laurie Oelslager and Judy Zeiger are chairing the Assessment Committee. Question on possible name change of English department to English and Communication, Jay will bring this request to Shared Governance.
7. / Vice President Minute and One-Half – Dr. Susan Tarnowski: Working on committees and task groups for HLC Systems Portfolio, invitations for participation have been processed (short-term projects); working on upcoming program review in LAS; creating a Master Plan for Student and Academic Affairs; Process-Mapping events were held during the summer (2 in Student Affairs); enrollment is down 4.6%; thanks to Student Affairs and faculty for their efforts and support in recruitment and registration; working on Facts Book for SCC.
OLD BUSINESS:
8. / Credit for Prior Learning Policy E-Vote (see page 2)
NEW BUSINESS:
9. / Delete Policies
9.a. / 3000-03 STU Advanced Placement
9.b. / 3000-08 STU College-Level Examination Program (CLEP)
9.c. / 4000-05 ACA Test Out: Advanced Standing By Departmental Examination
Incorporated these 3 policies in Credit for Prior Learning policy. Need to archive deleted policies.
Motion to Approve: Don Hermanson; Second Motion: Michele Brielmaier; Motion Passed
10. / Policy(s) / Procedure(s) for Review
10.a. / 3000-44 STU Student Code of Conduct Policy;
3000-44.1 STU Student Code of Conduct Procedure: Revised SCC policy around the MN State policy and compared with other MN State institutions’ policies. It was noted that non-academic issues will be handled by Dean of Student Affairs, if a record or documentation is needed, see Judy Zeiger; faculty should document incorrect behavior. What if a fellow student steps in to help, determine if it is helping or hindering the situation? What if a student turns in a complaint on a fellow student, Dean should refer student to Judy. Question on Good Samaritan clause – where should this be included (HR??), should online wording be included? Regarding possession of firearms – language was vetted Al Kluever and David Armstrong.
Motion to Approve: Arlene Eliason; Second Motion: Deb Salmon; Motion Passed
11. / Curriculum Mapping: Need to verify where students’ learning takes place for assessment process.
12. / 2:00 p.m.: Initial Discussion: 3000-50.1 STU Credit for Prior Learning (CPL) Procedure
Need strategies to identify credit for prior learning, need to be uniform, need academic rigor for accreditation purposes, encourage Badge awards; Department Chairs asked to share this procedure with faculty and get feedback to Marsha and/or Pete Neigebauer before next AASC meeting (October 14, 2016); need to prioritize learning objectives on CCO’s.
13. / Course Cancelations (Canceled is the preferred American word choice/spelling): per Arlene, need a policy or procedure for unintended effect of class cancelations, when a class is canceled that is required for a future program course, or when a class is needed for another program, concern on canceling classes too soon; suggestion made to submit as an AQIP Action Project to create policy or procedure; include department chairs, registration, admissions, (liaison model), Judy Zeiger, etc.
P: What processes did you discuss? (a process is the way you do things): used process for reviewing policies and achieved a new policy.
R: Did you use data or results? (data can be quantitative and/or qualitative): new policy created using data from MN State policy and other MN State colleges.
I: Did you improve any processes? (any changes that make things better): discussed class cancelation and request for a policy or procedure.
FYI: Qualtrics is at MSU, moving accuplacer out of admissions to pre-registration. MN State colleges are required to promote Constitution Day, SCC had tables of information. D2L class for Sexual Harassment – email was sent to all students from Judy Zeiger

AASC Minutes - DRAFT

September 16, 2016