Society of the War of 1812 in Virginia

SOCIETY OF THE WAR OF 1812 IN VIRGINIA

Registrar: Mr. Henry “Hank” C. Howells IV

APPLICATION - SUPPLEMENTAL INSTRUCTIONS

The Virginia Registrar shall provide access to the lineage application of this Society in a computer generatedformat. Oncecompleted, submit the application, electronically,to the Virginia Registrar, and one set of proofs via postal mail.

Note: On the application please include your phone number and email under the address section.

SIGNATURES, FEES AND SUBMISSION:After review by the Virginia Registrar, the applicant will be notified to submit final paperwork.The applicant shall read, date and sign the declaration and return the two original applications, printed front and back on acid free paper, to the Virginia Registrar (my name and address shown below). The application process requires a proposer and a seconder to sign the application. If you do not have a proposer; I will take care of obtaining a signature for you and I will sign as seconder. Two checks need to be sent with the applications:

1. $75to “Society of the War of 1812 in Virginia”

2. $12 to “General Society of the War of 1812”

LINEAGE:Begin with yourself as applicant (1.) and complete the lineage down to, and including, your War of 1812 ancestor.Use full names, not just initials. Each generation should include the location (e.g., Warsaw, Richmond Co., VA) and date (e.g., 05 Jul 1800)for each event (birth, marriage, death) including the ancestor and his/her spouse when known. If a specific entry is unknown, or cannot be proven, please leave it blank.

PROOFS:Documentary proof must be provided for each entry (name, date and place) in the candidate’s lineage worksheet.Give full source citations of documentation under the “Authorities as to Service” and “Authorities as to Descent” headingsfor each corresponding generation. If adocument references more than one generation, type the proof citation for each generation it references. Published books andBibles, whether photocopied from a hard copy, microfilm, or fiche, must include a photocopy of the title page andcopyright/publishers data. Do not send illegible proofs of any type. A full ‘authorities’ citation is shown as: author/compiler, full title,volume, edition, (city/state where published: publishers name), page number.The responsibility for proving all statements pertaining to genealogy and service rests with the applicant. References are to be cited which will PROVE the applicant’s claim for each generation. Proof of parentage for each generation, including the applicant, is essential i.e., that the person named first in a generation was the child of the couple named in the following generation.

Some acceptable examples for proofs:

Vital records such as certificates of birth (BC), baptism, marriage (MC) or death (DC)
Published family genealogies, but only those generations where statements are documented by reference to primary source material and where the quality of work is acceptable to the Society’s genealogist.
Newspaper items reproduced by photocopy must show the masthead, date, and page on which the article appears. Newspaper items are not always in themselves sufficient and may require supporting evidence.
Bible records, if photocopied, must include the title page so that the place and date of printing are clearly shown. A statement as to the ownership and present whereabouts of the bible must accompany the exhibit. As an alternative, a certified transcription may be offered, but it must be identify the owner and current location.
Church records, if photocopied, must include the title page. If in microfilm printout, it must be identified as to film number, institution where secured, and certified as being in that institutions’ collection. A certified transcript of the original document may be submitted by a church official or church letterhead and with the appropriate church seal.
Tombstone inscriptions may be submitted in photo form, or, if there is a Cemetery Association, a transcription of the records of the Association’s records on its stationery and with an authorized signature may be submitted. If a photo, the photo should show the location of the cemetery (state, county, township, street) and the location within the cemetery. It must be certified by the applicant ascribing his name to the back of the photo.
Court records such as probate, orphans, land, common pleas, etc., which may pertain to the applicant or his ancestors may be submitted as certified transcriptions or photocopies. These must identify the book, page number and/or document file number and the state and county location of the court. The document (or photocopy) must show the official stamp of the court.
Census records are normally acceptable. They must be clearly legible and state the copy or printout, the date of the census, state, county, township, reel number, page and line numbers. If a transcription is offered instead of a printout, it should include the same information as above, and it should be witnessed and signed by at least one disinterested person.
Records of military service may be found at the National Archives, Washington, D.C. or at a local branch. State archives and libraries as well as libraries of counties and historical and genealogical societies frequently have published records of their militia rolls, muster rolls, payrolls, pension and bounty land applications. The applicant should indicate his source on proofs submitted.

If I can be of any assistance through this process, please do not hesitate to contact me.

Henry C. Howells

Registrar

Society of the War of 1812 in Virginia

311 Greenway Lane

Richmond, VA 23226

Email:

Phone: (804) 285-4456