General Meeting Agenda
Snyder Elementary PTO Room
Tuesday, 9/12/17
Meeting Minutes by Rick Forton (9/12/17)
Approved by Milissa Kaufman (9/14/17 at 4:16pm) via email
Call to Order 1:02 PM
Board Introduction
Board introduced. No issues.
Attended:
· Milissa Kaufman, Allison Muhlbauer, Catherine Lewis, Ginger Evans, Jennifer Gouge, Rick Forton, Elizabeth Dambro, Allison Cloth, Randi Watson
Absent:
· Aimi Baker
Treasurer – Jennifer Gouge
· Review financial report & discuss budget
Reviewed with no issues.
Total Income YTD: $19,928.21
Carryforward from 2016-17: $76,954.44
Total with Carryforward: $96,882.65
Total Expenses YTD: $30,649.87
Ending Cash Balance YTD: $66,232.78
Principal’s Report – Lindsay Ardoin
Enrollment Discussion:
· Last year we had ~1100 students
· This year we have 935 students
o About 70 of the 935 students are in special programs (life skills, pre-school, and pre-kinder)
o Other schools do not have these special programs
· Expected to have 800-850 students
Harvey Impact:
· Survey sent out to community to help identify needs
o 3 staff members – total loss
o 3 students – close to total loss
· Snyder has gained 5 new families as a result of Harvey
· Current needs for these groups (3 staff members, 3 students, 5 new families)
o Do not currently need items (clothes, furniture, etc.) during interim housing
o Prefer for assistance at a later date
· LA and Team Leads discussed a Gift Card Drive. Ideas included:
o Each grade level to be responsible for a certain area (for example):
§ Kinder – responsible for home improvements (Lowe’s, Home Depot, etc.)
§ 1st Grade – responsible for interior needs (Bed Bath and Beyond, etc.)
· LA asked two main questions:
1. Would the community participate? Every one responded yes and thinks it’s a good idea.
2. How should we collect the gift cards? Several ideas were discussed – having a drop off day, having the kids bring them to school, collecting them at Spirit Night, etc.
· ACTION ITEM – LA
o Decide how to communicate program
o Decide when and how to collect the gift cards
VP of Fundraising – Allison Muhlbauer
· Boosterthon theme: Castle Quest
· More information is coming out
· 10% of our funds will be donated to a school in need
o School to be determined
o Cannot give cash – must donate items
· Boosterthon is donating money to Texas Schools impacted by Harvey
· Kick off pep rally, October 11th & Fun Run, October 20th
· PTO will be giving 10% of collected funds to a school affected by Hurricane.
· Incentive for classroom with best decorated door, Boosterthon will judge.
· Incentive for most money collected for each grade level. Teacher from each grade with highest % collected will received GC.
· Still looking for ideas for Mrs. Ardoin’s “punishment” if we get a donation from all 50 states.
Items PTO is looking to raise funds for:
· Playground cover for small playground (PPCD/PK) outside cafeteria doors
· Picnic Tables for outside area 3 or 4
o Decided on 4
· PLC (Professional Learning Community) Conference in San Antonio & RCA Educator Training at Ron Clark Academy in Atlanta for numerous teachers & administrators
· Flexible Seating: Standing Desks for grades 1-4 (35 teachers)
· Subscriptions to learning software such as Reading A to Z, Flocabulary, etc.
· Additional headphones
· Hallway backpack holders
VP of Programs – Aimi Baker
· Update on spirit nights.
o Spring Creek BBQ: Sept 22, 5-9pm
§ Correction: Sept 20
o Crust Pizza: Oct 3, ALL DAY
· First program – 4th grade Veterans Day Program: November 7
Volunteer Coordinator – Catherine Lewis
· Sign up for Remind notifications
o Will send out regular notes via Remind
· Company matching
Director of Classroom Activities – Ginger Evans
· Update on room moms
o Every teacher has 1 or 2 Room Moms
o Briefly discussed the Door Decorating contest, which was more thoroughly discussed in the Room Mom meeting
o Encouraged everyone to complete their background check
Staff Appreciation – Randi Watson
· Update on what’s coming up for Sept/Oct. Any volunteer needs?
o Birthday cake is provided every month and occasionally breakfast/lunch
o Will use Sign-Up Genius
Communications – Allison Cloth
· Amazon Smile – make sure you are doing all your Amazon shopping at Smile.Amazon.com & pick Snyder as charitable organization. Have your family do it too.
· Shoparoo – don’t forget to snap your grocery receipts.
o Includes anywhere that sells groceries – HEB, Kroger, Walmart, etc.
· Kroger – don’t forget to go online and select Snyder as your designated school. Must be done each year.
o Must update / designate the new Kroger location
· Like Snyder PTO Facebook page
· Don’t forget to visit PTO website @ www.snyderpto.digitalpto.com
Mother/Son Event – Jessica Bale
· Theme: Mother Son Date Knight
· Friday, September 29th from 7-8:30pm
· Tickets on sale until Friday, September 22nd - $5.00 per person. You can send in cash or check or purchase on PTO website
o Will provide snacks and drinks for the event
o Pictures – Will create multiple photo op locations
§ Received feedback that it took a long time to get the pictures taken
o Dollar Tree currently has Knight decorations
Spirit Wear – Allison Cloth
· Pre-sales going on now for Under Armour, Zip up hoodie & 3/4 –sleeve t-shirt until September 29th.
o Introduced new ¾ sleeve red baseball shirts
o Orders are coming in soon (hoodies and baseball shirts)
o Should be restocked next week
President – Milissa Kaufman
· PTO purchased some flexible seating for teachers as a welcome back gift.
o K-4: 4 stability discs for each teacher
o 1-4: 2 desk bouncy bands for each teacher
o Special Education was also included
o Subscription to Flocabulary
· Teacher Grants
o Explained the process (fill out the form, approved by LA, voted on by PTO)
· Discussed Cafeteria Fund – when the students run out of money and can’t buy lunch, the fund will assist so the student can have a hot meal
o LA clarified and said that all CISD students get a hot lunch everyday
o Free lunch for students for the rest of the month and free breakfast/lunch for any student that was displaced
· Box Tops – PTO will structure box tops exactly like last year. Each class will be rewarded for turning in box tops. Updated prize scale.
200 Box Tops – Fruit Snacks
400 Box Tops – Popsicles
600 Box Tops – Popcorn
800 Box Tops – Color changing Snyder pencil
Buddy the Box Top Trophy will still make his rounds to winning class. Hopefully delivered by mascot.
Last year’s earnings: $1,782.30
o First deadline for turning in Box Tops is November 1st.
Discussion
· WatchDOGS program – LA discussed this program
Teacher Requests:
· On the north side of the building, can we paint games for the students (4-square, hopscotch, etc.)?
ACTION ITEM:
o Board – Will discuss
· Can we provide a wooden storage area for the 1st grade teachers (mailbox)?
o Response - submit a grant
· Can we purchase bases for the playground?
ACTION ITEM:
o MK – Purchase bases and put with playground equipment
· Can we install a permanent way to display the students’ work at the end of the hallway?
ACTION ITEM:
o LA – Discuss with CISD
· How can we complete Teachers Pay Teachers?
o Response – submit a grant
· Can we install water bottle fillers?
ACTION ITEM:
o LA – Discuss with CISD
Adjourn Meeting 2:02 PM
Upcoming Events
September 20: Spirit Night, Spring Creek BBQ: 5-9pm
September 20: Read for a Better Life
September 21: WatchDog Kickoff: 6pm
September 29: Mother/Son Event: 7-8:30pm
October 3: Spirit Night, Crust – ALL DAY, mention Snyder
October 4: Fall Picture Day
October 6: Storybook Parade: 9am
October 6: Early Release: 12:10pm
October 9: Student Holiday
Next PTO Meeting: October 10th: 1:00pm
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