BY-LAWS

of the

SOCIETY FOR INFORMATION MANAGEMENT

CHARLOTTE REGION CHAPTER

ARTICLE 1

Purpose and Activities

Section 1. PURPOSE. This Chapter shall be known as the Charlotte Region (the “Chapter”) of the Society for Information Management (the “Society”). The Chapter is organized for the educational purpose of fostering the development of information systems for the improvement of management performance, as consistent with the purpose of the Society. The Chapter is chartered by the Society and is responsive to the Society’s rules.

Section 2. ACTIVITIES. The activities of the Chapter shall strive to strengthen professional communications among management personnel responsible for directing the design and implementation of management information systems in both private and public organizations. These activities will include:

1.  Providing a forum for those concerned with all aspects of management information systems.

2.  Providing an opportunity to hear presentations by leading management information system professionals and executive managers.

3.  Providing an opportunity for critical examination of the problems and opportunities involved in the development of information systems.

4.  Providing an opportunity for the exchange of ideas concerning management information systems with member counterparts primarily within the Charlotte Region.

5.  Conducting programs for the education of executive managers, aimed at developing an understanding of information systems.

6.  Additional activities as approved by the Chapter Board of Directors.

The activities of the Chapter will be addressed to persons from both the public and private sectors, including but not limited to:

1.  Executives responsible for the information systems function and their senior management staff.

2.  Executives who utilize information systems.

3.  Educators who are concerned with researching and teaching the theory, methods, principles, and practices of information systems.

4.  Consultants, vendors and others who are interested in promoting management aspects of information systems.

ARTICLE II

Membership

Section 1. MEMBERSHIP QUALIFICATIONS. Members in the Chapter must fall within one of four categories of leaders as described below:

  1. Practitioner:

A senior information management (IM) professional in a private or public sector organization who is a corporate/division head or a member of an IM management team supporting the corporate/division IM head with key management responsibilities. A practitioner is defined as those whose primary function is not the sale of information technology products or services. This category includes:

×  CIOs and CTOs

×  CIOs or CTOs director reports; and

×  Other IM leaders and managers, whose roles significantly affect the profitability and direction of their company.

  1. Academic Member:

A full-time university or college faculty member who is making significant contribution to the IS field through either practice-oriented research, curriculum design, or otherwise has significant influence over IM education.

  1. Consultants and Vendors:

Leading experts from consulting firms and representatives of vendor firms whose primary business is the sale of products and/or services in the IT market place may also qualify for SIM membership by virtue of the contributions such individuals and their organizations make to the IM world. Leaders at the partner/principal level who influence the direction of their own company or the direction of their clients’ companies are qualified. These individuals must be able to demonstrate that they operate at the senior level to qualify and their responsibilities are primarily in delivering IM services and or products, not primarily selling IM services. Consultants and vendors must not engage in marketing at meetings unless specifically authorized by the Board or a designated committee chair.

  1. Other Leaders:

Other non-IT executive or leader from another profession with a major role in matters that impact the strategic direction of technology will be considered for membership.

The following provisions are to be considered when reviewing applications for membership:

×  Emeritus status may be afforded to retired members.

×  All membership renewals are subject to a review by the chapter.

×  A chapter member who relocates and then submits an application to join another chapter will be automatically accepted by the receiving chapter for the balance of the membership period provided the applicant’s job has not changed as to preclude him/her from participating in the Society. At the end of the membership year, membership in the chapter will be reviewed by the chapter.

×  Applications for chapter membership by Regional Learning Forums (RLF) graduates will be automatically accepted for the year following RLF graduation provided the applicant’s job has not changed as to preclude him/her from participating in the Society. At the end of the one-year period membership in the chapter will be reviewed by the chapter.

×  Notwithstanding the above two provisions, all chapters will ensure that more than 70% of the chapter is comprised of practitioners.

×  Transition members are defined as chapter members who are currently not employed. Transition members are entitled to remain as an active member and participate in chapter activities for one year from the time of their termination from their last sponsoring employer. Chapter membership dues are forgiven during the period of transition. Upon expiration of the transition period, transition members are invited to reapply for membership, with approval at the discretion of the Board of Directors. Transition members will be required to pay for dinners and other events the same as other members.

Section 2. TYPES OF MEMBERS. There shall be four types of members: enterprise, individual, vendor company, and founding. The Board of Directors will set the rights and privileges of each membership category.

1.ENTERPRISE MEMBERSHIP. The Enterprise membership shall be such qualifying private organizations (and not individuals) who have an information system function located within the Chapter geographic area and serves the IM needs of the Enterprise.

Each Enterprise Membership will be comprised of three or more representatives from the same company, and each of these representatives shall receive a discount on the full individual membership rate as determined annually by the Board of Directors. Each representative of an Enterprise Membership must meet the membership qualifications set forth in Section 1 of this Article on an individual basis.. For voting purposes the Enterprise Membership may hold three or up to no more than10% of the total chapter membership votes and to represent the Enterprise Membership in all activities of the Society. At least one of the representatives must be a chief or divisional information officer of an organization within their enterprise which is responsible for information systems and technology.

2.INDIVIDUAL MEMBERS. Individual members shall be those who have been accepted as a member by the Board of Directors and who meet the membership qualifications set forth in Section 1 of this article.

a) Chapter Members. There shall be a type of Membership designated as Chapter Members and which shall be comprised of those individuals who join the Society through a chartered chapter. There shall be two types of Chapter Members. Corporate Chapter Members shall be those individuals employed by corporations. Non-Profit Chapter Members shall be those individuals employed by non-profit organizations, government bodies, colleges, universities and other academic institutions.

3.VENDOR MEMBERS. There shall be a type of membership designated as Vendor, and which shall be comprised of public and private organizations which display interest in mutual educational benefit between their organization and other SIM members.

Vendor organizations will receive full member benefits for up to three members of their organization. In addition to voting privileges, they shall also provide additional educational opportunities to the Society and receive appropriate recognition.

4.FOUNDING MEMBERS. Shall be those Enterprise, Individual, and Vendor members who joined the Chapter before June 30, 2010 and who have been a member in good standing continuously since that date.

Section 3 APPLICATION FOR CHAPTER MEMBERSHIP. Application for membership in the Chapter shall be submitted to the Membership Secretary of the Chapter on such forms as shall be approved from time to time by the Chapter Board of Directors.

Section 4. RIGHTS AND LIABILITY OF MEMBERS. Each member or otherwise stipulated in Article 2 Section 2.1 of the Chapter shall have the right to vote on those Chapter matters referred to the membership by the Board of Directors. The members of the Chapter shall not be liable for the debts or obligations of the Chapter. No member shall receive compensation rendered to the Chapter except as otherwise approved by the Board of Directors. A member may be reimbursed for expenses, including overhead, reasonably incurred on behalf of the Chapter if approved by the Board of Directors.

Section 5. MEMBERSHIP YEAR. The membership year for all types of members shall be from January1 to December31.

Section 6. MEMBERSHIP DUES. Dues for each member of the Chapter shall be determined annually by the Board of Directors.

  1. Dues are payable upon application for membership. Membership runs on a calendar year basis. Membership dues are due as of December 31st of each year for the following years’ membership.
  1. If dues are not paid within three months of payable date the Board of Directors may terminate the membership in default.

Section 7. REMOVAL FROM MEMBERSHIP. Members are required to adhere to a code of conduct that is communicated either implicitly or explicitly. The Board of Directors has the right to remove a member from the Chapter for non-professional conduct.

Section 8. MEMBERSHIP CATEGORIES. Categories of membership will be established by the Chapter Board of Directors to serve the needs and interests of the information systems management community. The categories may be reviewed and changed from time-to-time, but should embrace both individual and organizational membership.

Section 9. GUESTS. Members may bring guests, but the number may be restricted at the discretion of the Chapter Board of Directors.

ARTICLE III

Meetings of Members

Section 1. ANNUAL MEETINGS. The annual meeting of the Chapter will be held in conjunction with one of the Chapter meetings – the specific month to be determined by the Chapter Executive Committee.

Section 2. CHAPTER MEETINGS. The frequency of Chapter Meetings shall be determined by the Board of Directors. These meetings shall be held for members and guests for the purpose of hearing presentations, exchanging ideas, and for transacting such business as may properly come before the meeting. The time of each meeting shall be as designated by the Board of Directors, and only such business as has been designated in the meeting notice shall be decided. No new business may be introduced into the agenda of the monthly meetings unless members have been duly notified in the meeting notice.

Section 3. PLACE OF CHAPTER MEETINGS. Meetings of the Chapter may be held at such place as may be designated by the Board of Directors.

Section 4. NOTICE OF CHAPTER MEETINGS. An electronic, written or printed notice stating the place, date, and hour of the meetings, shall be delivered not less than five (5) nor more than thirty (30) days before the meetings. If mailed, such notice shall be deemed to be delivered when deposited in the United States Mail, addressed to the member at his or her address as it appears on the records of the Chapter, with postage thereon paid. If delivered electronically, an electronic confirmation of delivery shall be deemed to be delivered.

Section 5. QUORUM. Prior notice of a meeting having been given, those members present in person, through videoconference or teleconference shall constitute a quorum. Notwithstanding anything to the contrary, the minimum attendance required for conducting chapter business shall be ten voting members in good standing of the Society and the local Chapter.

Section 6. VOTING. Each member of the Chapter present in person shall be entitled to one vote on business pertaining to the Chapter. Unless otherwise decided by a majority of those present and voting, decisions shall be by a majority of those present and voting. The Chapter, at the discretion of the Board of Directors, may choose to use electronic methods of voting.

Section 7.SOCIETY Chapter members are encouraged to attend and participate in Society meetings and activities.

ARTICLE IV

Board of Directors

Section 1.GENERAL POWERS AND DUTIES.

The Board of Directors of the Chapter shall be the governing authority of the Chapter. The business and affairs of the Chapter shall be managed by the Board of Directors, and the Board of Directors may exercise all such powers of the Chapter as are by law, or by these by-laws directed or required to be exercised by the Board of Directors.

The Board of Directors, in furtherance but not in limitation of its powers, shall have the power to:

  1. Represent the members of the Chapter for all matters internal and external.
  2. Establish the policies and practices of the Chapter.
  3. Approve broad arrangements for all activities.

Section 2. REGULAR MEETINGS. There shall be at least two meetings of the Board of Directors during the period September through June. These meetings can be face to face or via electronic means. Additional meetings may be held at the call of the President or at the request of any three (3) members of the Board. The meetings will be held at the time and place as prescribed by the Board members. Notice of the meetings shall be given in writing, electronically or verbally by the Secretary of the Chapter at least seven (7) days prior to the date of the meeting.

Section 3. QUORUM. Half of the total number of Board of Directors members shall constitute a quorum for the transaction of business at any meeting of the Executive Committee.

Section 4.VOTING. Decisions shall be by a majority of those present and voting.

ARTICLE V

Officers and Members of Board of Directors

Section 1. OFFICERS. The officers of the Chapter (who must first be members in good standing of the Society and the local Chapter) shall be a President, a President Elect, a Past President, a Treasurer, a Secretary, a Membership Chair, a Program Chair, The officers, other than the president and immediate past president , shall be elected annually for a two-year term. No member may serve more than two consecutive terms on the Board, unless elected as President-Elect, which will commit the individual to a three year term as they succeed to the President position and the Past President. Elections shall be held for the President-Elect annually, with the Treasurer and Membership Chair in even years and the Secretary and Program Chair in odd years.