Sickness/Absence - Information for Trainees

S&A/TNA/May 17

TRAINEE NURSE ASSOCIATE

Sickness/absence - information for trainees

1. Reporting of sickness/absence

If you are off sick during theory time, please report to the Programme Co-ordinator before 10am:

If you are unable to attend your placement because of sickness, you must inform both the Programme Co-ordinator and your clinical placement area before 10 am.

or 0114 222 2053 (Telephone messages must be followed up by an email).

The programme coordinator will:

1. Inform your personal tutor/programme lead
2. Note absence on student record
3. Inform your employer

When the period of sickness ends you should inform the Programme Co-ordinator and your clinical base that you are returning. Your return will be marked on your student record and the cumulative time off sick/absent calculated for the purposes of future NMC registration

For sickness up to 7 days you should complete a student self-certification form

For sickness in excess of 7 days you must complete an Extenuating Circumstances form available from Student Services

and submit this to the programme coordinator within 7 days of your return.

For sickness in excess of 7 days you must provide medical certification.

Where there is absence from an examination you must also provide medical certification

2. Request for compassionate/special /carer leave

You should avoid arranging non-urgent appointments/personal activities within taught/clinical time. Where this is unavoidable a request for leave form (Appendix A) should be completed at least 7 days in advance where possible. Please provide as much information as possible in order that this can be adequately considered. The completed form should be submitted to Mrs Tracey Pacan so that this can be considered by the pre-assessment board.

You must also complete an Extenuating Circumstances form when you return from leave, available from Student Services or downloadable at:

Please ensure you have a written response approving leave before it is taken otherwise this may be recorded as unauthorised.

If you have a sudden unanticipated event you should submit the notification of special/compassionate/carers leave (Appendix B) as soon as possible or within 7 days of your return in order that the board can decide how the leave should be recorded.

The Programme Co-ordinator will update your student record accordingly. A cumulative record of absence will be recorded for the purposes of NMC registration (Please see section 5)

This is in addition to any requirements of your employing organisation.

3. Request for annual leave

Some placements require the negotiation of annual leave days. Where this is permitted you should fill in a request for annual leave form (Appendix C). This should be agreed and signed by the mentor and the programme lead. Annual leave must be arranged around the capability of the clinical area to provide adequate support/supervision.

The Programme Co-ordinator will update your student record accordingly.

This is in addition to any requirements of your employing organisation.

All leave must be recorded in the placement booklet appropriately and signed by your supervisor.

4. Unauthorised absence

If you are absent and fail to inform the School of Nursing and Midwifery then the following will apply:

• Your employer will be informed

• You will be advised that after 14 days you may be deemed to have withdrawn yourself from the programme and your university record amended to reflect this.

5. Excessive Absence

This is a 2 year pilot project and you must commit yourself to 100% attendance.

Excess absence can affect :

• Your progress, please see regulation XIV: 52 and 54.

Please note that, as a pilot project this programme is currently exempt from regulation

XIV:53

• Future registration with the NMC who will eventually regulated this role and therefore set standards for the amount of theory and practice hours required

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The School Of

Nursing

And

Midwifery.

PRE-REGISTRATION POSTGRADUATE DIPLOMA IN NURSING

Appendix A: Request for compassionate/special/carer’s leave

Please submit this form to Mrs Tracey Pacan and copy to Mrs Andrea Lowery at least 7 days in advance of leave required. You must use your university email account. If your leave is approved you should submit a special circumstances form within 7 days of return form leave.

The School Of

Nursing

And

Midwifery.

PRE-REGISTRATION POSTGRADUATE DIPLOMA IN NURSING

Appendix B: Notification of unexpected compassionate/special /carer’s leave

Please submit this form to Mrs Tracey Pacan and copy to Mrs Andrea Lowery using your university email account..

You must inform Andrea Lowery of your date of return and submit a completed special circumstances form with 7 days of return.

The School Of

Nursing

And

Midwifery.

PRE-REGISTRATION POSTGRADUATE DIPLOMA IN NURSING

Appendix C: Request for annual leave in placement

Please submit this completed form to Andrea Lowery at least 7 days in advance of required annual leave unless urgently required

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