Ship Condition Survey

The Standard Club

Tanker

Insert ship picture here

Ship Name:
Survey Type:
Survey Port:
Date:
Survey Company:
Surveyor:

Table of Contents

Section 1.0 General Information

1.1 - General Particulars

1.2 - Machinery Particulars

Section 2.0 - Risk Profile and Ship Rating

2.1 - Risk profile

2.2 - Ship rating

Section 3.0 - Notes and Comments

3.1 - Ship description & History

3.2 - ISM

3.3 - Maintenance

3.4 - Class

3.5 - Hull Integrity

3.6 - Lifting and deck equipment

3.7 - Machinery spaces

3.8 - Ballast system

3.9 - Marpol & environment

3.10 - Navigation

3.11 - Safety

3.12 - Manning

3.13 - Security

3.14 - Cargo section

3.15 - Summary

3.16 - Defects & Observations

Section 4.0 – ISM

4.1 - Important dates

4.2 - Procedures, review and audit

4.3 - Surveyors comments on ISM

Section 5.0 - Maintenance & Class

5.1 - Maintenance

5.2 - Class

5.3 - Surveyors comments on Maintenace & Class

Section 6.0 - Hull Integrity

6.1 - General

6.2 - Corrosion control

6.3 - Surveyors comments on Hull Integrity

Section 7.0 - Lifting & Deck Equipment

7.1 - Fixed Lifting equipment

7.2 - Loose Lifting equipment

7.3 - Deck equipment

7.4 - Surveyors comments on Lifting & Deck Equipment

Section 8.0 - Machinery

8.1 - Machinery Running hours

8.2 - Machinery spaces general

8.3 - Machinery Maintenance

8.4 - Alarm, monitoring and shutdown systems

8.5 - Main Engines

8.6 - Diesel Generators

8.7 - Boilers

8.8 - Surveyors comments on Machinery

Section 9.0 - Ballast System

9.1 – Ballast Tanks and System

9.2 - Class & Crew Tank Inspections

9.3 - Surveyors comments on Ballast Systems

Section 10.0 - Marpol

10.1 - Oil waste management & control

10.2 - Bunkering & fuel management

10.3 - Sewage & Garbage

10.4 - Surveyors comments on Marpol

Section 11.0 - Navigation

11.1 - Navigation equipment

11.2 - Navigation procedures

11.3 - Surveyors comments on Navigation

Section 12.0 - Safety

12.1 - Safety Equipment

12.2 - Life-saving appliances

12.3 - Fire-fighting

12.4 - Fixed fire fighting equipment

12.5 - Surveyors comments on Safety

Section 13.0 - Manning

13.1 - General

13.2 - Crew experience

13.3 - Surveyors comments on Manning

Section 14.0 - Security

14.1 - General

14.2 - Surveyors comments on ISPS

Section 15 - Tanker

15.1 - Cargo spaces

15.2 - Cargo operations

15.3 - Cargo and Ballast Handling and Monitoring Equipment

15.4 - Inert gas (IG)

15.5 - Pump room

15.6 - Crude oil washing (COW)

15.7 - Surveyors comments on Tanker

Section 16 - Photographs

Section 1.0 General Information

1.1 - General Particulars
Ship name
IMO number
Flag
Ship type
Owners
Technical managers
Date of last change of owner or technical manager
Current Classification Society
Previous Classification society
Class Condition Assessment Rating ( CAP ) / Hull:- Machinery:-
Year built
Place built
GRT (t)
DWT (t)
LBP (m)
Recent cargoes carried
Recent ports of call
Trading pattern
1.2 - Machinery Particulars
Main engine(s) / Make: / Type: slow/medium/high / No:
Main engines kW rating
Diesel Generators / Make: / Type: / No:
Diesel Generators kW rating
Boilers / Make: / Type: / No:
Thrusters / Make: / Type: / No:
Steering Gear / Make:
Oil Purifiers / Make:
Propeller - Fixed / CPP
Reduction gear / Make:
Stabilizers (if fitted) / Make: / Type:
Cargo pumps (if Fitted) / Make: / Type: / No:
Cargo cranes / Make: / Type: / No:

Section 2.0 - Risk Profile and Ship Rating

2.1 - Risk Profile

Low / Medium / High
Hull failure
Ballast / Cargo tank failure
Piping failure
Machinery failure
Lifting equipment failure
Cargo damage (Dry cargo) / N.A.
Cargo damage / off spec liquids (Tankers)
Passenger injury (Pax/RoRo)
Accidental pollution
Injury because of unsafe working practices
Injury because of unsafe equipment / environment
ISM deficiencies
Fire
Nautical errors
Potential competence issues

2.2 - Ship Rating

Poor / Acceptable / Good / Very good
General housekeeping deck
General housekeeping accommodation
General housekeeping ER
General seamanship
General watchkeeping
Engineering competence

Give a brief reason for any ratings in the risk profile not being classed as low:

Section 3.0 - Notes and Comments

3.1 - Ship description & History

3.2 - ISM

3.3 – Maintenance

3.4 - Class

3.5 - Hull Integrity

3.6 - Lifting and Deck Equipment

3.7 - Machinery Spaces

3.8 - Ballast System

3.9 - Marpol & Environment

3.10 - Navigation

3.11 - Safety

3.12 - Manning

3.13 - Security

3.14 - Cargo Section

3.15 - Summary

3.16 - Defects & Observations

Section 4.0 – ISM

4.1 - Important dates

Date / Remarks
Last superintendent's visit?
Last PSC visit?
Last external ISM audit + by whom?
Last internal ISM audit?
SMC Issued?
DOC Issued?
Last emergency drill + frequency?
Last safety meeting + frequency?
Last risk assessment?
Last permit to work?
Last accident report?
Last near miss report?
Last incident report?
Last ISM revision?

4.2 - Procedures, Review and Audit

Yes / No / Remarks
Did the Master and C/E receive an office briefing prior to joining this ship? / ☐ / ☐ /
Did the Master and C/E receive an adequate handover on joining this ship? / ☐ / ☐ /
Do the Master and C/E regularly discuss operational matters with the office? / ☐ / ☐ /
Do the Master and C/E issue written standing orders? / ☐ / ☐ /
Do the Master and C/E issue written night orders? / ☐ / ☐ /
Is there a written procedure for safety induction / ship familiarisation of new joiners? / ☐ / ☐ /
Is the SMS written in a language understood by all of the crew? Which language? / ☐ / ☐ /
Did the superintendent leave a written job list after his last visit? / ☐ / ☐ /
Are actions completed and formally closed-out? / ☐ / ☐ /
Were there any significant non-conformities raised during the last external ISM audit? / ☐ / ☐ /
Are the non-conformities completed and formally closed-out? / ☐ / ☐ /
What recommendations were left with the Master after the last internal ISM audit?
Are all recommendations completed and formally closed-out? / ☐ / ☐ /
Does the Master carry out an effective ISM review and at what frequency? / ☐ / ☐ /
Are risk assessments detailed, effective and do they cover all hazardous tasks? / ☐ / ☐ /
Are ship specific risk assessments (drafted on-board) detailed and effective? / ☐ / ☐ /
Does the ship operate a permit to work (PTW) system, that covers all hazardous tasks? / ☐ / ☐ /
Is the PTW system linked to the risk assessment process and or standard operating procedures? / ☐ / ☐ /
Does the PTW system include an effective isolation (Lock Out / Tag Out) process? / ☐ / ☐ /
Are safety meetings minutes recorded, sent to the managers ashore and are they acknowledged? / ☐ / ☐ /
Are safety meeting minutes circulated on-board / pinned up on a notice board? / ☐ / ☐ /
Does the ship have an effective system for reporting and recording accident / near miss / defects? / ☐ / ☐ /
Are debriefs carried out following an emergency drill? / ☐ / ☐ /
Do contingency drills involve coordination with the managers ashore? / ☐ / ☐ /
Does the contingency plan detail office contacts and emergency services? / ☐ / ☐ /

4.3 - Surveyors comments on ISM

Section 5.0 - Maintenance & Class

5.1 - Maintenance

/ Yes / No / Remarks
Is there a structured planned maintenance system (PMS) for deck / engine department? / ☐ / ☐ /
Is the PMS Class approved? / ☐ / ☐ /
Does the system incorporate a spare parts inventory / ordering facility? / ☐ / ☐ /
Are PMS records submitted to office? How often? / ☐ / ☐ /
Can a list of overdue maintenance be provided? / ☐ / ☐ /
Are ballast tanks and hatch covers (if fitted) included in the PMS? / ☐ / ☐ /
Are deck cranes, winches, davits lifting appliances included in PMS? / ☐ / ☐ /
Are critical spare part levels monitored? / ☐ / ☐ /
Do relevant officers appear familiar with the PMS? / ☐ / ☐ /
Is the maintenance of an apparent satisfactory standard? / ☐ / ☐ /
Is engine critical equipment maintenance conducted by the crew? If not whom? / ☐ / ☐ /
Is there a policy for spare part supply (ie direct from manufacturers) / ☐ / ☐ /

5.2 - Class

Yes / No / Remarks
Are all statutory certificates, including annual surveys up to date? / ☐ / ☐ /
What conditions of Class are imposed?
Date of last special survey?
Date of last docking / in-water survey?
Has the ship been detained by PSC in the last 2 years / ☐ / ☐ /
Were there any significant findings / deficiencies noted in the last 3 PSC inspections? / ☐ / ☐ /
Has the ship been laid-up in the last 3 yrs? / ☐ / ☐ /

5.3 - Surveyors comments on Maintenace & Class

Section 6.0 - Hull Integrity

6.1 – General

Yes / No / Remarks
What is the condition of the shell plating?
Are hull markings clearly marked and legible? / ☐ / ☐ /
Are there any sharp indents or buckling on the shell? / ☐ / ☐ /
Advise % area of hull not covered by paint?
Advise average depth and frequency of pitting for the shell.
What is the condition of the deck plating?
Advise % area of deck not covered by paint?
Advise average depth and frequency of pitting for the deck.
Is there evidence of steel renewal / temporary repairs (doubler plate)? / ☐ / ☐ /
Are guardrails, walkways, ladders and any other means provided for the protection of the crew and others in apparent good order? / ☐ / ☐ /
Is the general condition of deck pipework free from significant corrosion, pitting, soft patches or other temporary repairs? / ☐ / ☐ /
Are pipe and hatch penetrations corroded at the main deck connection? / ☐ / ☐ /
Are vent headers, air pipes & sounding pipes in apparent good order and are they marked to indicate the spaces they serve? / ☐ / ☐ /
Are hydraulic pipes free from corrosion and / or leakage (incl. hydraulic rams)? / ☐ / ☐ /
Are all access doors, vents, vent covers & other deck openings, in apparent good condition and capable of being properly secured? / ☐ / ☐ /
Are all cable transits and bulkhead penetrations in apparent good order? / ☐ / ☐ /

6.2 - Corrosion Control

Briefly outline the corrosion control policy in the following areas:
Hull
Cargo spaces
Ballast tanks

6.3 - Surveyors comments on Hull Integrity

Section 7.0 - Lifting & Deck Equipment

7.1 - Fixed Lifting Equipment

Yes / No / Remarks
Cargo cranes: state number, type and SWL of deck cranes / derricks fitted on board.
Are cargo cranes well maintained, inspected, tested & with valid certification? / ☐ / ☐ /
Are crane wires and sheaves well maintained and in apparent good order? / ☐ / ☐ /
Are crane slew bearings, in apparent good order and is a procedure in place to check wear? / ☐ / ☐ /
Are crane cabs in apparent good order with well maintained controls, signage, emergency stops, safety equipment / FFE & a dedicated means of escape? / ☐ / ☐ /
Are all ER & stores cranes well maintained, inspected, tested & with valid certification? / ☐ / ☐ /
Are personnel elevators and / or escalators in apparent good condition, with valid certification? / ☐ / ☐ /
Are pad eyes, beams and other fixed securing points in apparent good order and marked with SWL? / ☐ / ☐ /
Is the above equipment maintained as part of the ship's PMS? / ☐ / ☐ /

7.2 - Loose Lifting Equipment

Yes / No / Remarks
Is there an effective inspection and maintenance programme for loose lifting equipment such as chain blocks, wires, strops, slings, shackles, eyebolts etc? / ☐ / ☐ /
Are test certificates available onboard for all items of loose lifting equipment including all the above equipment? / ☐ / ☐ /
Are all items of loose lifting gear marked with a unique identification & colour code system? / ☐ / ☐ /
Is there an adequate storage system in place for loose lifting equipment? / ☐ / ☐ /
Is there a system for the quarantine of damaged or uncertified lifting equipment? / ☐ / ☐ /
Are all items of loose lifting equipment maintained as part of the ship's PMS? / ☐ / ☐ /
Is there a procedure requiring that all lifting operations are properly planned? / ☐ / ☐ /

7.3 - Deck Equipment

Yes / No / Remarks
Is the gangway motor, wires, safety net & general structure in apparent good order and is it rigged correctly? / ☐ / ☐ /
Are windlass, mooring winches and other associated equipment in apparent good order? / ☐ / ☐ /
Are adequate mooring practices followed? / ☐ / ☐ /
Are mooring ropes / wires in good condition? / ☐ / ☐ /
Are the mooring areas non-slip? / ☐ / ☐ /
Are snap-back zones marked? / ☐ / ☐ /
Is the anchor cable and anchor securing arrangements in apparent good condition? / ☐ / ☐ /

7.4 - Surveyors comments on Lifting & Deck Equipment

Section 8.0 - Machinery

8.1- Machinery Running Hours
1 / 2 / 3 / 4
Main Engine(s)
Auxiliary Engines
8.2- Machinery Spaces General
Yes / No / Remarks
Is there evidence of abnormal running / breakdown in the ER log book? / ☐ / ☐ /
Do ER spare part stores appear well stocked and in apparent good order? / ☐ / ☐ /
Are there any generators, purifiers or compressors out of service? / ☐ / ☐ /
Are piping systems in apparent good condition and well maintained? / ☐ / ☐ /
Is pipework free from temporary repairs? / ☐ / ☐ /
Are ship side connections in apparent satisfactory condition? / ☐ / ☐ /
Are oil spray protection arrangements fitted on fuel and lube oil pipes? / ☐ / ☐ /
Are any temporary save-alls in use to contain leaks? / ☐ / ☐ /
Are all oil mist detectors operational and working correctly? / ☐ / ☐ /
Is the switchboard and earth monitoring in apparent good order? / ☐ / ☐ /
Are switchboard insulation mats in place and in apparent good order? / ☐ / ☐ /
If applicable, are high voltage enclosures protected from unauthorised access? / ☐ / ☐ /
Are ER lighting levels adequate? / ☐ / ☐ /
Is the ER properly ventilated? / ☐ / ☐ /
Are bilges clean and dry? / ☐ / ☐ /
Are bilge alarms operational? / ☐ / ☐ /
Are watertight doors closed at sea, during manoeuvring & UMS? / ☐ / ☐ /
Are ER floor plates secured? / ☐ / ☐ /
Are any level gauge self-closing devices 'gagged' open? / ☐ / ☐ /
Are any sounding pipe deadweight closing devices tied-back? / ☐ / ☐ /
Are there any exposed and un-lagged exhaust manifolds / piping? / ☐ / ☐ /
Are workshops well stocked and in apparent good order? / ☐ / ☐ /
Are goggles and tool supports provided at drilling, cutting and grinding machines? / ☐ / ☐ /
Are permanent eye shields fitted on grinding machines? / ☐ / ☐ /
Purifier room (if fitted) cleanliness
Fuel Quick Closing valves last test date
Seawater inlets & discharge valves. Valves to be free to operate, No spool pieces allowed directly on sea chest. / ☐ / ☐ /
Stern Seal, date last renewed, one piece or bonded? / ☐ / ☐ /
Stern Seal Wear down, last readings & date taken. / ☐ / ☐ /
Spares required by Classification Society. Date last checked? / ☐ / ☐ /
Confirmed by master / chief engineer spares referred to above on board / ☐ / ☐ /
Pipe systems labelled or colour coded, valves with tallies? / ☐ / ☐ /
In respect to any of the above machinery spaces, do significant fire hazards exist?
General condition of machinery spaces
Standard of general ER housekeeping is
8.3 – Machinery Maintenance
Is the planned maintenance PC software based? / ☐ / ☐ /
Is defect reporting linked to the PMS? / ☐ / ☐ /
Are there any defects outstanding? / ☐ / ☐ /
Are manufactures maintenance schedules followed? / ☐ / ☐ /
Are manufactures spares used? / ☐ / ☐ /
Are manufactures manuals onboard? / ☐ / ☐ /
Are manufactures supervisors used during major overhaul of main machinery? / ☐ / ☐ /
Is fuel oil analysis carried out at bunkering? / ☐ / ☐ /
Was the last set of L.O analysis results acceptable? / ☐ / ☐ /
Is engine performance monitored apart from the machinery log book? (peak pressures, etc) / ☐ / ☐ /
Are main switchboard thermal imaging surveys carried out? / ☐ / ☐ /
Is machinery vibration monitoring carried out? / ☐ / ☐ /

8.4 – Alarm, Monitoring and Shutdown Systems

Does the ship operate UMS? / ☐ / ☐ /
Bilge alarms, confirm all functional and date last tested. / ☐ / ☐ /
Is the engineer's alarm operational? / ☐ / ☐ /
ME / DG fuel pipe leakage alarm tested operational. / ☐ / ☐ /
ME / DG over speed trips, date last tested. / ☐ / ☐ /
Overload trips, date breakers last tested. / ☐ / ☐ /
Reverse power trips, date last tested. / ☐ / ☐ /
Purifier loss of seal alarms fitted & working? / ☐ / ☐ /
Purifier room bilge alarms fitted & tested operational? / ☐ / ☐ /
Is alarm system testing part of the PMS? / ☐ / ☐ /
Is alarm testing equipment on board? / ☐ / ☐ /
8.5 – Main Engines
What is the general appearance of the main engines with regard to oil and water leaks, exhaust lagging condition
Is there any ME maintenance overdue? / ☐ / ☐ /
Are hot box and exhaust covers in place and in good condition? / ☐ / ☐ /
Are main bearing temperatures monitored? / ☐ / ☐ /
Frequency of OMD testing , date of last test.
Frequency of ME shut down testing, date of last test.
8.6 – Diesel Generators
What is the general appearance of the DGs with regard to oil and water leaks, exhaust lagging condition
Is there any DG maintenance overdue? / ☐ / ☐ /
Are hot box and exhaust covers in place and in good condition? / ☐ / ☐ /
Are generator bearing temperatures monitored? / ☐ / ☐ /
Hours since last major overhaul of all generators? / ☐ / ☐ /
Time since connecting rod bolts changed
All generators full load test.
If generators are unable to carry full load, state designed full load - give load attained.
Date last blackout test carried out?
Frequency of emergency generator testing?
Date of last test.

8.7 - Boilers

Boiler(s), general appearance and condition, especially lagging, inspection doors valves, valves, etc
Are boiler water testing records acceptable? / ☐ / ☐ /
Are boiler water testing results reviewed by chemical treatment supplier? / ☐ / ☐ /
Is the boiler hot well tank free from oil contamination? / ☐ / ☐ /
Is the boiler burner save-all clean, free of oil & without leaks? / ☐ / ☐ /
Frequency of EGB inspection?
Date of last cleaning.
8.8 - Surveyors comments on Machinery

Section 9.0 - Ballast System

9.1 – Ballast Tanks and System

Describe the ballast system configuration:
Carry out an inspection of ballast tanks and report on their condition. Is there evidence of wastage, cracking or buckling? Two tanks for a routine survey and four tanks for an entry survey.
Tank No.
Anodes wastage (%)
Cleanliness
Coating condition
Steelwork condition
Pitting (% and depth)
Connecting trunks
Pipe(s) condition
Distortion
Oil contamination
Structure detached
Valves and spindles
Doublers
Access condition
Overall condition

9.2 - Class & Crew Tank Inspections

/ Yes / No / Remarks
Are the ballast tanks inspections required at annual survey? / ☐ / ☐ /
Do Class records indicate that ballast tanks have significant corrosion? / ☐ / ☐ /
Does the crew conduct ballast tank inspections and if so at what frequency? / ☐ / ☐ /
Are condition reports maintained onboard and sent to the office? / ☐ / ☐ /

9.3 - Surveyors comments on Ballast Systems

Section 10.0 - Marpol

10.1 - Oil Waste Management & Control

List the equipment fitted for compliance with Marpol for the discharge of oil waste from the engine room:
Yes / No / Remarks
Examine the Oil Record Book, is it completed correctly and up to date? / ☐ / ☐ /
Is the Oily Water Separator (OWS) in full working order and tested? / ☐ / ☐ /
Is the OWS overboard valve marked and locked in the closed position? / ☐ / ☐ /
Last calibration conducted on the OWS oil content alarm? Certificate available? / ☐ / ☐ /
Are 'discharge of oil prohibited' notices prominently displayed? / ☐ / ☐ /
Is there a small bore sampling point on the discharge line? What diameter is it? / ☐ / ☐ /
Does the ship have an operational incinerator and is it used for burning oil waste? / ☐ / ☐ /
Are any other systems available for dealing with oil waste? / ☐ / ☐ /

10.2 - Bunkering & Fuel Management

Yes / No / Remarks
Has the C/E issued a formal bunkering policy? / ☐ / ☐ /
Are bunker checklists, relevant, thorough and correctly completed? / ☐ / ☐ /
Are bunker stations in apparent good order including: pipework, blanks, valves, save-alls and are pipes clearly labelled? / ☐ / ☐ /
Is bunker fuel oil analysis carried out? / ☐ / ☐ /
Does the ship provide training in oil spill response? / ☐ / ☐ /
Is the SOPEP locker stocked with sufficient equipment to deal with an incident? / ☐ / ☐ /
Is the ship using low sulphur fuel in accordance with SECA requirements (Marpol VI)? / ☐ / ☐ /
Are procedures followed to prevent air pollution by funnel smoke? / ☐ / ☐ /
Does the ship have a Class approved energy efficency manual (SEEMP)? / ☐ / ☐ /

10.3 - Sewage & Garbage