SHEQ Management Systems and Other Standards

Job Description
Job Ref: / OP773
Post Title: / Safety, Health, Environment and Quality (SHEQ) Business Partner
Grade: / SO1
Service Area: / Business Support
Team: / Safety, Health, Environment and Quality (SHEQ)
Responsible to: / SHEQ Manager
Responsible for: / N/A
Functional Links:
Functional links with Senior Managers, Directors, Engineers and Employees within Solutions SK, WSSK and ISSK. The post holder will liaise with the appointed external auditors for maintenance of accreditations. Post holder will also be expected to liaise with the Health and Safety Executive, Environment Agency, Local Authority, CQC, Fire Brigade and Police when required.
Main Purpose of job:
To promote a compliance culture that ensures continually improving performance and that legal and other standards are met. To work with the SHEQ Manager and provide an efficient and effective business support service to line Management to maintain and develop SHEQ Management systems that support on-going registrations, permits etc. and delivery of the business plans. To work on prioritised objectives to identify and minimise, mitigate or control risks, non-conformities and potential impacts on the company.
Main Duties and Responsibilities:
To be responsible for driving, managing and co-ordinating SHEQ management systems, accreditations, permits and licenses within the company, liaising with accreditation bodies and managers to gain and maintain the standards required.
To carry out validation audits against management system standards, compliance to legal and other standards and produce and report SHEQ performance indicators demonstrating continual improvement within agreed time-scales.
Resources:
The post holder will be responsible for the care of all items of ICT equipment supplied for their use, including communications equipment, hardware and software packages, especially when interrogating, inputting and extracting data via Microsoft Office Suite. There is no responsibility for cash items.
Job Activities:

1. SHEQ Compliance Culture

To drive and promote the development of a continual improvement compliance culture throughout all departments of Solutions SK and support, guide and coach Managers in developing and achieving their buisness plans.

1. SHEQ Management systems and other standards

To be responsible for driving, managing and co-ordinating a variety of SHEQ Management Systems (i.e. ISO9001, ISO14001, OHSAS18001, BSEN12899-1), permits, licenses and other applicable standards within the company, liaising with regulators, accreditation bodies and managers to gain and maintain the standards required.

1. Management System and Operational control

To design, produce and implement management system documentation, reviewing and updating as necessary.
To ensure document control and maintenance of records in accordance with the requirements of the organisation’s accreditations and other standards.
To advise and assist in the preparation of risk assessments, safe systems of work, guidance and related records and training throughout the company.
To carry out specialist risk assessments e.g. Environmental, Fire, CoSHH including third party buildings we operate from and public interaction.
To work with the Leadership Team to plan and deal with any potential emergency situation and resume business continuity.

1. Training and competence

To identify, develop and deliver presentations / training courses on SHEQ management system procedures and controls as well as performance and continual improvement to develop awareness and competency within Solutions SK.

1. Communication and information

Provide clear, comprehensive and professional advice and support throughout the company in verbal, written and visual communications.
Report regularly to Management on performance via monthly reports and departmental meetings and SHEQ forums.
Provide easily accessible management system procedures and guidance via the intranet and other electronic media.
Proactively promote SHEQ and welfare issues throughout the company and develop awareness campaigns that drive awareness and contiual improvement through company communication processes and aligned to other external campaigns e.g. European Health & Safety week.

1. Consultation

To consult with employees and their representatives on matters affecting their health and safety.
To attend company health and safety forums to communicate progress, performance and advise management and employees on issues and new and developing legislation and standards.

1. Compliance

Ensure ongoing complaince with legal and other requirements by researching, interpreting, recommending and recording, in legal and permit registers, how the company complies with, new and exisiting regulations and other standards to which they subscribe.

1. Representation

Liaise proactively with regulators and other stakeholders including the Health & Safety Executive, The Environment Agency, Greater Manchester Fire & Rescue Service, Council Environmental Health & Trading Standards section, Police Service, Care Quality Commission (CQC) etc..
Represent the company at meetings, seminars, investigations, in court etc, in relation to SHEQ issues. To work with Legal Advisers, Insurance Officers as necessary.

1. Action plans and non-conformities

To ensure that SHEQ Team and Departmental Business Plans include appropriate actions to maintain and improve performance and compliance.
To maintain an effective corrective action management system to ensure that non-conformity actions from internal and external audits and other sources e.g. incident investigations, are progressed in appropriate timescales and that their effectiveness is verified.

1. Measure & Monitor performance

To collate and report SHEQ monthly performance statistics e.g business scorecards
To monitor active and reactive SHEQ performance indicators to identify trends, corrective actions and evidence of continual improvement.
To proactively monitor and assess environmental conditions e.g noise to verify that control measures are effective.
To collate SHEQ benchmarking and peer comparison data from relevent organisations for the company and component departments to demonstrate continual improvment.
Compile reports for managment on progress against SHEQ action plans and areas for improvement.
To support Managers, or when appropriate lead root cause analysis investigations into work related injuries, illnesses, near miss incidents and other non-conformities.
Ensure the reporting to regulators of safety and environmental injuries, illnesses and incidents as required in law.

1. Control of Contractors

Work with Operations and Procurement in subcontractor assessment, selection and manangment in the maintenance of approved lists.
This will include setting and checking standards of competence, compliance, public liability insurance levels and approval of safe systems of work, waste procedures etc..
Carry out site visits with Managers to verify contractor compliance.

1. Business development support

To support the business in maintaining existing contracts in demonstrating compliant and improving services that provide value for money in respect of SHEQ.
To monitor and manage SHEQ and other compliments and complaints from customers and members of the public to ensure that appropriate actions are taken to prevent adverse recurrences.
To take the lead on customer consultation on behalf of the company, contributing to questionnaire design, co-ordinating distribution, ensuring sample sizes are representative, collating & analysing feedback as well as producing and supplying summary reports to managers.
To support the business in enhancing the quality of PQQ and tender submisions by providing accurate, timely information and documentation demonstrating compliant management systems and continual performance improvement.
To develop and maintain a library/database of tender information, method statements, insurance certificates, etc.

1. Audit & inspection

To create arisk prioritised audit and inspection plan covering all areas of the company including checks of compliance against legal and other standards to which the company subscribes.
To undertakeSHEQ weekly spot inspections across the business
To provide written reports for Management and advise on appropriate corrective actions to maintain compliance and deliver continual improvement.
To work closely with managers to ensure that these control measures are implemented in a timely manner. To co-ordinate surveillance visits by external accreditation bodies, monitoring compliance against the requirements for each business unit.

1. Continual Improvement

To assist management in the identification, development, implementation and maintenance of new initiatives to ensure that Solutions SK responds to the challenge of continual improvement.
To keep abreast of future legal requirements, potential standards, good and best practices that could benefit the company e.g. OHSAS 18001. This will require research and preparing business cases as necessary prior to implementation.

1. General

To deputise for the SHEQ Manager as requested.
To commit to Continuing Professional Development (CPD) to maintain professional skills and ensure competency through IOSH, or similar professional body and to develop competency in at least one other SHEQ discipline.
To complete auditor training in at least one SHEQ discipline.
To maintain an up to date knowledge of existing and new legislation, guidelines from regulators and professional bodies and knowledge of new processes, equipment, materials etc..
To manage specific projects in furtherance of the SHEQ Business Plans or following work related injuries, illnesses or incident investigations.
To undertake such duties related to the work of the company appropriate to the post as may be assigned.
To contribute to the efficient running of the section by assisting with the development of improved working practices and procedures, this will include flexible working within Business support and operational groups at various locations within the company to improve customer support and maximise value for money.
To work positively and inclusively with colleagues and customers so that Solutions SK provides a workplace and delivers services that do not discriminate against people on the ground of their age, sexuality, religion or belief, race, gender or disabilities.
To fulfill personal requirements, where appropriate, with regard to Solutions SK policies and procedures, SHEQ, welfare, customer care, emergency, evacuation, security and promotion of Solutions SK’s Mission Statement.
To work flexibly in the interests of the company. This may include undertaking other duties provided that these are appropriate to the employee’s background, skills and abilities. Where this occurs there will be consultation with the employee and any necessary personal development will be taken into account.
Post Holder: / Line Manager:
Signature: / Signature:
Date: / Date: