Shepherd Hill Farm

Shepherd Hill Farm

Shepherd Hill Farm

1278 Dobbins Hollow Rd

Riner, Virginia 24149

(540) 381-9750

Stallion Breeding Contract

Please complete and sign this contract, use a separate contract for each mare. Return to Shepherd Hill Farm with a $250.00 booking fee and a copy of the mare’s registration papers.

For the breeding season: ______Expected breeding month: ______

This agreement is made between the mare owner and Stephanie and Jason Milburn doing business as Shepherd Hill Farm (SHF).

Mare Owner: ______

Address: ______

Email: ______Day phone: ______Evening phone: ______

The mare owner agrees that he/she is the registered owner or agent for the registered owner of the mare named: ______Color: ______Age: _____

Registration number: ______AQHA APHA TB other (circle one)

The mare owner and Shepherd Hill Farm agree to breed the above named mare to the stallion:

Stallion: ______Registration number: ______owned

by: ______for a breeding fee of ______.

A non-refundable booking fee of $ 250.00 is payable upon the execution of this breeding contract. This fee is applied toward the breeding fee. The booking fee is non-refundable.

Mare care fees: Stall: $ 10/ day dry mares

The breeding season in force for this contract shall begin February 15 and close July 15 of the year stated above for the breeding season.

If the above mentioned fees are not paid, the stallion owner reserves the right to assert a breeders lien. No horse will be allowed to leave Shepherd Hill Farm property unless all breeding, medical, and boarding fees are paid in full. Shepherd Hill Farm will pursue legal collection activities on any unpaid balances greater than 30 days from breeding date. All expenses incurred collecting delinquent accounts shall be the responsibility of the mare owner.

All mares will arrive on the farm halter broken, with a negative coggins, and current on all vaccinations.

Breeder will exercise judgment consistent with recognized standards in care and supervision of mare and/or foal. Nevertheless, the mare owner agrees that Shepherd Hill Farm will not be responsible for accidents, sickness, theft, escape, or death to the above stated mare and/or foal while on the Shepherd Hill Farm property. Breeder will arrange veterinarian and farrier services as necessary. Medical care will be administered as deemed necessary for the health and safety of the mare and/or foal. All veterinary and farrier expenses will be paid by the mare owner.

The stallion owner agrees to diligently try to settle the mare; however, if the mare fails to settle in two (2) cycles, the stallion owner and stud manager shall be held blameless and the mare owner has three options (1) get a veterinarian involved to determine the mare’s potential problem, (2) to bring the mare to the farm if not already there and (3) roll the breeding over to the following year. Another $ 250.00 re-booking fee will be assessed to rebreed the mare or a substitute mare (if acceptable to the stallion owner) the following year. Once semen is collected for the mare there will be no refunds of the breeding fee.

The stallion owner makes no warranties, expressed or implied, with respect to the health condition and fertility of the stallion and specifically does not warrant the merchantability or fitness for any purpose of the semen purchased under this agreement. The mare owner agrees to hold the stallion owner harmless if the mare does not settle. The mare owner agrees that the stallion owner does not make any guarantees as to the quality or conformation of the foal nor that the foal will be free of any inherited trait, infirmity, conformation defect or disease.

Shepherd Hill Farm offers a live foal guarantee: if the mare does not settle during the current breeding season, aborts, or does not have a live foal that stands and nurses, then the mare owner will be entitled to one free re-breeding during the following breeding year only to the above named mare or a substitute mare (if acceptable to the stallion owner). If the mare owner fails to provide the mare (or a substitute mare if mutually agreed upon as stated above) for rebreeding the following year, then any and all fees paid shall not be refundable; the right to rebreed is thereby cancelled and the stallion owner is released from any further obligation whatsoever.

Under the guarantee, only the breeding fee is free. A re-booking fee of $ 250.00 will be assessed the following year. The mare owner will also be responsible for all additional shipping fees, collection fees and/or mare care for the return breeding. The live foal guarantee is completed with the mare being checked in foal after the re-breeding. The following conditions apply for a re-breeding guarantee:

  1. Shepherd Hill Farm must be notified of the abortion or death of the foal within 48 hours by phone, email, or fax. A signed, written statement must follow within a week of the phone call from a licensed veterinarian stating the cause of the loss of pregnancy or death of the foal and that the foal did not stand and nurse.
  2. A licensed veterinarian must check the mare in foal between 14 and 30 days after the last breeding date. A second check must be made between 60 and 90 days after the last breeding date. All pregnancy checks must be done by a licensed veterinarian and with an ultrasound. Rectal palpation confirmations of pregnancy will not be accepted. Written confirmation of the pregnancy must be turned into Shepherd Hill Farm.
  3. The mare must receive the appropriate vaccinations during and prior to the mare foaling.

Should the above named stallion die, be sold, or become unfit for breeding, the mare owner may substitute the breeding with another one of Shepherd Hill Farms’ stallions. Should the above named mare die or become unfit for breeding, the mare owner shall be entitled to breed a substitute mare that is acceptable to the stallion owner. The substitute mare must be owned by the mare owner, not a third party. A written application of substitution must be made to the stallion owner specifying the name, breed registry, registration number and ownership of the substitute mare. The stallion owner is under no obligation to grant a request for the breeding of a particular substitute mare.

A breeder’s certificate will be issued to the mare owner only after all expenses have been paid in full and upon notification of a live foal. The mare owner will be solely responsible for seeking registration of the resulting foal in the appropriate breed registry/registries and will pay all associated fees or expenses.

This contract is not valid unless completed in full. If you are requesting transported semen, then you must initial the transported semen agreement in addition to signing this agreement. The mare owner’s signature on this contract certifies that he/she has read and fully understands all the terms and conditions outlined herein, and accepts this contract as a legal and binding instrument on behalf of the owner, owner’s heirs, successors, and assigns. This agreement constitutes the entire agreement between the parties. No other agreements, whether verbal or implied, are included. Any amendments to or modifications of the terms of this agreement must be in writing. This contract may not be transferred or assigned by mare owner without the prior written consent of the stallion owner.

______

Stephanie or Jason Milburn Mare owner/Agent

______

DateDate

Contact Information for ordering Semen and Bringing the mare to the farm:

Stephanie or Jason Milburn

540-381-9750

COOLED TRANSPORTED SEMEN

Initial here _____ if you are requesting shipped semen

IF YOU ARE REQUESTING TRANSPORTED SEMEN THEN THE ENTIRE STUD FEE IS DUE BEFORE THE FIRST SHIPMENT IS SENT.

  1. The first shipment of semen is included in the breeding fee. If the mare is not bred with the first semen shipment, then a $ 150.00 collection and shipment fee is charged for each shipment thereafter. Payment must be made prior to shipment to Shepherd Hill Farm. PLEASE MAKE CHECKS PAYABLE TO STEPHANIE MILBURN.
  2. A fully refundable deposit fee of $ 250.00 must be paid, in cash or by charge card, before the shipment using an Equitainer. Equitainers must be returned to Shepherd Hill Farm by the 3rd day Federal Express or a $ 50.00 late fee will be assessed and $10.00/ day for each additional day it is late. Upon return of the Equitainer in good order, the deposit fee will be refunded or credited back. Damage to the Equitainer will cause forfeiture, in full or in part, of the deposit.
  3. For counter-to-counter shipments (airline delivery) an additional $ 100.00 fee will be assessed.
  4. All shipping will be provided by FedEx and is included with all the collection fees.
  5. The mare owner shall contact Shepherd Hill Farm to place a semen order by 7 pm EST the day before the collection date(M, W and F.)
  6. All shipments will arrive with the appropriate breed requirement certificates. The semen has been analyzed and tested and is free from infectious and contagious disease. Sperm count, motility, collection and packaging procedures, meet and/or exceed industry standards. Shepherd Hill Farm is not responsible for loss, delayed, or damaged semen and makes no representations or warranties of any kind with respect to the quality of the semen once it leaves the farm as it is no longer under their control.
  7. Depending on the AI requirements of the stallion for that day, one or two insemination doses will be shipped. We will always try to ship two (2) doses when possible. The stallion will be collected on a Monday, Wednesday, Friday schedule.
  8. The mare owner agrees to have only the mare, which is named in the contract inseminated with the shipped semen. The mare must be inseminated on the date of delivery by a licensed veterinarian.
  9. The mare owner agrees to have the mare pregnancy checked between 14 and 30 days and again between 60 and 90 days after the last breeding date. This must be done using an ultrasound by a licensed veterinarian and confirmation must be submitted to Shepherd Hill Farm in a timely manner.
  10. All other guarantees and conditions that are stated in the regular breeding contract apply to mares that are inseminated with transported semen.
  11. Booking fees are non-refundable.
  12. There will be no refunds of any kind for any reason after the first collection is shipped. If your mare fails to conceive with the use of cooled semen, she will be eligible for a return breeding the following season only, and will require a payment of a $250.00 re-booking fee this will include the first overnight shipment of semen.

Address to Ship semen to: ______

______

______

Shepherd Hill Farm

Stephanie & Jason Milburn

1278 Dobbins Hollow Rd

Riner, VA 24149

Contact Information for ordering Semen and Bringing the mare to the farm:

Stephanie or Jason Milburn

540-381-9750