SHENANDOAH COUNTY PARKS AND RECREATION
ADVISORY BOARD MEETING MINUTES
January 28, 2015, 7pm — Shenandoah County Government Center, Rm 100A
Present: Larry Smith, Rhonda Lively, Larry Beazley, Becky Lambert, Dick Neese, Lisa Currie, Denise Silvious-Dellinger, Jonathan Fainter, and Bob Flanagan, Sonya Williams-Giersch and Joe Hinkle
Absent: Rick Moomaw
Staff: Jered Hoover and Brandi Rhinehart
Welcome/Call to Order Bob Flanagan called the meeting to order at 7:02pm.
Introduction of new members/guests - None were present
Board Officers were voted on. Chair, Vice Chair, and Secretary were nominated and voted unanimously by the Board. Bob Flanagan continues as Chair, Jonathan Fainter voted as Vice Chair, and Co-Secretaries continue with Becky Lambert and Rhonda Lively.
The meeting schedule for the year was voted unanimously. March 25th – County Offices, May 27th – Court House, July 22nd – Maurertown Park with DiscGolf demo, September 23rd – County Office, November 18th – County Office. All meetings begin at 7pm.
There were no changes or additions to the agenda
A motion for a change to the minutes was made to correct the spelling of Lisa Currie’s last name. The change was approved and Jerod would make the change before submitting the minutes.
Chairman’s report: Bob reported that the 2 Board positions are stillopen – Town of Woodstock and District 6. Bob’s next term will be approved at the next Board of Supervisor’s session. Resumes will be accepted for the Director’s position until this Friday, January 30th. An interview committee has been formed and Bob has been selected to represent the Advisory Board. With interviews and selection, the position would be filled no earlier than mid March.
Director’s Report: Jeredand Brandi shared the current status. A spreadsheet of course revenues for the months of September through November. The success rate for attendance is 80 – 85%. The course rate for these months fell below that rate. The Spring Book is complete and at the printers. They should be in mailboxes by February 5th and registration starts on February 9th. Mandy Helsley has been hired for the Secretary position and is doing well. Baseball games begin soon. The Alaska trip has stalled. They may open a Canadian Rockies trip to replace the Alaska trip. A trip to Ohio Amish Country is planned for October. Trips have been successful for Parks and Rec. Jered suggested we plan as many meetings as we like at the Court House. Becky suggested we open Speed Mitton – a game like batmitten without the net. Bob suggested Pickle Ball. Jered reported there is currently an open night the Edinburg school for Pickle Ball. He also said Teresa is looking into it for the senior groups. Spin casting training was cancelled and a new date will be scheduled. Lisa is sending a name of someone who will teach gymnastics. There was a suggestion we plan parent-child type activities and courses to promote family. The YMCA has these type programs. Jered and Brandi will look into these. A discussion about Disc Golf at the park concluded with a decision to have a demo at the July 22nd Board meeting to be held at the Maurertown park. An Eagle Scout is still be considered for the installation of a sign at the Wagner Park. All elementary and middle schools will have Parks and Rec packages. VADept of Game and Inland Fisheries will be teaching the "spin-casting" class at a date TBA, the last planned session was cancelled. Once trained, PMMS and SCPR will be able to have classes, PMMS will manage the equipment. Jered and Brandi asked if we have programs or instructors we would like to suggest to please email them.
Committee Reports:
a)Executive/Capital Improvements – Jered and Brandi go in from of the Board March 23rd with the CIP. The requests were (in order by higher need) – repair damage at park of the tennis courts, mower to be replaced, purchase an ATV to work within the parks, replace the county truck, Webtrac software to be mobile device enabled. The Board keeps a spreadsheet of needs and it matched what Jered and Brandi have submitted. Columbia gas may donate money for the repairs at the tennis courts.
b)Activities and Programs = no report
c)Partnerships and Public Relations – no report
Old Business:
a)Concussion Policy Update –Jered had emailed the updated policy and all members approved the updated policy.
b)Distribution of flyers in the school – Jered had spoken with Cynthia Page who is in charge of distributions at the schools. They had arranged a partnership with Parks and Rec, 4H, and the Libraries for all information to go out in one distribution. Lisa suggested to speak with the ministerial association and/or individual churches about distributing the brochure. Jered reported that they do take flyers to Valley Baptist and First Baptist. The do have a website and Facebook and think they have a twitter account. They are going to investigate that further.
c)Contact list updates – no update
d)Open position for Woodstock – Jennifer George is being considered by the Board of Supervisors
e)Event sign up – distributed signup sheet. Jered asked us to keep it and call or email if we can help. He also said we can show up that day if we find we have the time at the last minute. Next year they are thinking of having a Spring Gala at the Maurertown Park.
New Business:
A suggestion was made to have a high school junior or senior to attend our meetings to bring ideas and feedback. A discussion resulted in the final motion of a senior from each of the three high schools attend each of the meetings. This position would be a nonvoting attendee. It was decided to try this and revisit to evaluate success. Jered would have a discussion with each of the principals asking them to recommend a student. It was also suggested that Jered develop a document to give to the principals and the students explaining the expectations of the position. We agreed to have the students attend the March meeting. Bob summarized that there was consensus among the Board members to move forward on this and Jared was instructed to contact the appropriate individuals at the High Schools to identify students for selection.
Reports from Towns and Districts:
a)Mt Jackson – no report
b)New Market – Larry Smith reported that the Christmas event was a success. They are planning other events at Rebel Park for the coming months.
c)Strasburg – Bob reported the library is having a Valentine’s event with a Silent Art Auction at the end of the event. The art will be displayed at the library February 1 – 14. February 20 – 21 the libraries in the county will have a book sale. This is a large event as they have raised around $2200 in past years. March 2nd the libraries are hosting a Dr. Seuss Birthday Party with Dr. Seuss characters present for the event. Past years have had attendance of 100 children.
d)Woodstock- Becky Lambert reported that a survey asking questions about the town pool had been sent to citizens.
e)Districts #3 – Rhonda Lively reported that the Shenandoah Trail Riders have set their riding schedule for the next 6 months and will send it to Jered.
To Do’s:
a)Open position District #6
b)Representative from each of the high schools
Next meeting: March 25, 2015 Shenandoah Count Government Center at 7pm. Jered to send email with room location.
Adjournment: Bob asked for meeting adjournment. Jonathan Fainter made the motion and Larry Beazley seconded. The vote was unanimous and the meeting ended at 8:12pm Bob Flanagan will not be in attendance and Jonathan Fainter will chair the March meeting.