HOW TO REQUEST

Each unit shall assign, in writing, a unit level Semper Fit Officer (SFO), who is a Staff Non-Commissioned Officer (SNCO) or higher with a minimum of 1 year on station, to act as a liaison with MARFORRES Semper Fit to coordinate program support and awareness of capabilities.

SFO Apt Ltr template

Semper Fit Officer Responsibility

Specific instructions are included within each of the request templates. All requests must include the following:

Preventative Maintenance/Repair Service template

Accountable Equipment template

  • Requests must be on unit letterhead, signed by the unit’s CO/OIC/By Dir, and include justification for the request.
  • Requests must include official vendor quotes (quotes on vendor letterhead), be tax exempt, and not require third party billing (i.e. PayPal, phone fees, Ticketmaster, etc.). If the vendor has a mobile/smartphone credit card processing capability/application the charge processed must be directly linked/deposited to the vendor’s business account, deposits to personal accounts will not be accepted. Vendor requested must also be able to accept credit cards over the phone for payment (no checks will be cut for any request), so the unit must provide a specific vendor POC, per the request form. Online “SHOPPING CARTS” or webpage screenshots/printouts WILL NOT be accepted as a source document and shall not be used as a vendor quotes. An email from a vendor can also be accepted in the case the vendor does not have the capability of providing a quote on their own letterhead.
  • GCPC max limit for “Services” is $2,500.00 and “Supplies” is $3,500.00 (Only for FY17). Any request above either amount will automatically require the request to be processed through the contracting process which will take over 3 months to award/execute/deliver. Vendor preference and specific equipment is not a guarantee when processing through the Regional Contracting Office (RCO).
  • A minimum of 10 business days, prior to any payment deadline. At no time will any sort of reimbursement be entertained by Semper Fit. Purchases made before the authorization or approval from Semper Fit is received will become an out of pocket expense incurred by the individual Marine(s) or unit.
  • Once completed per the guidance above, requests should be scanned and emailed to, the Semper Fit Coordinator, Mr. Rick Martinez (). Requests will not be reviewed if a copy of the SFO appointment letter (signed/scanned version) has not been identified in writing and the SFO Unit Contact List (Excel spreadsheet format) has not been submitted to the Semper Fit Program Coordinator.
  • Do not include SMCR, ADOS, CTRs, or CIVs in the unit T/O section of each request template; they are not eligible to receive funding support. Funding only available to active duty and/or active reserve.
  • All requests must be submitted NLT 1 Aug in order to provide 10 day notice before FY closeout which occurs on 15 Aug each year, so the unit must coordinate/plan that all requests arrive before the 1 Aug deadline. Semper Fit’s GCPC is turned off at the end of Aug each year.
  • All requests are SUBJECT TO AVAILIBILITY OF FUNDS.

UNITS LOCATED ON A BASE/INSTALLATION

  • Tenant units stationed on a base or installation with an existing MWR or Semper Fit program must utilize the services/programs and funding provided by that MWR or Semper Fit. MFR Semper Fit funds are not available for units on a base or installation but are eligible to travel via Semper Fit funds to Semper Fit hosted training courses.

REQUEST MFR SEMPER CANNOT FUND

  • Food, beverage, and lodging not associated with Semper Fit hosted courses and conferences that require official TAD orders.
  • Transportation (SMP is the only exception).
  • Anything that can be found thru the regular supply chain.
  • Items that fall under USMC training (i.e. MCMAP, Swim Qual, BCP/MAP, etc.)
  • Anything that gives a credential that can be used in a professional capacity outside of the Marine Corps (i.e. personal training, fitness certifications, CrossFit certifications, etc.).