Accounts Payable

1600 Holloway Avenue – Adm351

San Francisco, CA 94132

To:Deans, Department Chairs, and Director

From:Larry J. Ware, Associate Vice President

For Fiscal Affairs

Date:December 17, 2008

Re:New Delegation of Signature Authority

In order to stream-line the “Delegation of Signature Authorization” process and to eliminate duplicate information, a new Delegation of Signature Authority form has been developed which consolidates delegation information that has been previously provided by multiple means. You will notice a number of differences on the attached revised form:

You are being asked to complete one form for each approver in your area(s).

The form should be typed or completed on-line, and may be accessed at the following Fiscal Affairs website address: No handwritten forms will be accepted.

Please note that you should list all department ID numbers (and names) for which the delegatee has been granted signature authority.

Also note that all project ID numbers should be listed (including ORSP, non-ORSP and trust accounts) for which the delegatee has been granted signature authority.

For trust account authorization, please remember that the delegatee’s name must be on the trust agreement in order to be given signature authority for expenditures charged to the trust account.

Please insure that both the delegatee’s signature and your signature are signed in your normal, everyday workplace signature. We want the signature that we will see every day approving invoices and other payment requests.

It is important to note that “temporary” delegations of signature authority, submitted in memo form, will no longer be accepted. All individuals who may be called upon to approve expenditures in your area should have a new Delegation of Signature Authority form on file with our Document Control office. We ask that you complete the form(s) by January 30th, 2009 and return the completed forms to Document Control, ADM358 – Attn: Edward Wang. The completed forms will be scanned and stored in our SFSU Imaging System for fast, easy reference in the future.

If you have any questions regarding completion of the form, please contact one of the following individuals:

  • Edward Wang, Document Control, at x80538, ; or
  • Wayne Kuhaupt, Disbursements Manager, at x82367,

We appreciate your cooperation in promptly completing and returning these authorization forms to us by January 30th.

Thank you.