Version 1.0Minutes of the 23rd PAC Plenary 2016 PAC–PL-16(06)-011
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MINUTES OF THE 23rd PAC PLENARY MEETING
Held in Taipei on 16 and 17 June, 2016
1.WELCOME AND INTRODUCTIONS OF DELEGATES
1.1The Chair welcomed all to the meeting and it was noted that there was a quorum. A list of delegates is attached to the minutes as Annex A.
2.CONFIRMATION OF DRAFT AGENDA
2.1The draft agenda was approved without change.
3.CONFIRMATION OF THE RECORD FROM 2015 PLENARY, COLOMBO
3.1Confirmation of the minutes
3.1.1The minutes of the 2015 meeting were accepted without change.
3.2Matters arising in the minutes not covered in the agenda
3.2.1It was noted that all matters arising were covered in the current agenda.
4.REPORT FROM THE PAC CHAIR
4.1The Chair advised that due to the change in responsibilities of the Executive Committee members, the report from the PAC Chair would include all the sub items in this section of the agenda, including the report from the Quality Manager.
4.2Recap Budget forecast 2015 and end-of-year result
4.2.1The Chair advised that the document previously circulated to members had been updated with a column showing the actual figures for 2015.
4.2.2PAC Budget 2016 v10, (forecast end of year result)
4.2.2.1The Chair advised that the accounts had all been rationalised and moved to the ANZ Bank as it had branches throughout the Asia and Pacific area, which the former bank branch did not. The accounts have also been moved from the MYOB accounting package to Quickbooks which enables internet access to the accounts in real time. The change in software also enabled all invoices to be uploaded into the accounts instead of kept in hard copy form as was the previous case.
4.3Audited Financial Statement to 31 December 2015
4.3.1 The Chair explained the audited financial accounts to 31 December which had been signed off by the Chair and Vice Chair. Members noted the report.
4.4Year to date (15 June 2016)
4.4.1 Members noted the report which was circulated with the meeting papers.
4.5Opportunities for improving the operations of PAC
4.5.1Report from PAC Quality Manager
4.5.1.1Mohan reported on this item. A copy of his report was included with the meeting papers Members noted the report.
4.6Transition of PAC Secretariat
4.6.1Ekanit explained the process undertaken by the selection committee and that the successful candidate was GED Advisory. Chuck suggested that the new Secretary should have an on-site internal audit undertaken as soon as practicable after the handover, even if that attracted additional cost.
4.6.2Members requested that the contributions of all volunteers provided by members during the transition be acknowledged in the minutes.
5.ELECTION OF OFFICE BEARERS
5.1Voting rules explained
5.1.1Members were notified in May that the position of Chair would become vacant at this meeting and calling for nominations. At this stage two nominations had been received for the position of Chair. One position on the Executive Committee was also open for ballot.
5.1.2Members were advised that nominations would be accepted until the end of the break, after which the vote would be held. The Chair explained the voting rules as listed in the constitution. Members noted that if a 2/3 majority was not received by either candidate in the first instance, a second or third ballot may be required.
5.1.3It was requested that the candidates for Chair be given an opportunity to present their credentials and their visions for the future to the members before a vote is undertaken.
5.2Election of Chair
5.2.1 Chang Kwei Fern of SAC Singapore was elected to the position of Chair in accordance with the rules of the PAC Constitution. Members congratulated Kwei Fern on her election.
5.3Election of EC member
5.3.1 Reinaldo Figueredo of ANSI was elected unanimously to the position of EC member.
6.APPOINTMENT OF A NEW SECRETARIAT
6.1Verbal report from the PAC Vice Chair
6.1.1 The Vice Chair advised that GED Consulting has been selected as the successful candidate for operating the new Secretariat and would be advised shortly.
7.REPORT FROM THE MLA GROUP CHAIR
7.1Update on the work of the MLA MC
7.1.1 The MLA Group Chair reported on the activities of the MLAMC in the past 12 months. Members noted the report.
8.SUMMARIES OF ACCREDITATION ACTIVITIES
8.1National Accreditation and related activities not already reported
8.1.1This item was covered in the MLA Group meeting
9.OTHER BUSINESS
9.1Delegate feedback on the 23rd Plenary meetings
9.2Chuck Ramani of IAS moved a vote of thanks to the outgoing Chair and Secretary and also the hosts of these meetings, TAF. Members thanked all of the above.
10.CLOSURE AND ADJOURNMENT OF PLENARY SESSION
PAC-PL-16(06)-011-PAC-Plenary 2016 Minutes (Version 1.0).doc