September 12, 2017 Leadership Team Meeting

Present: Melissa Kelley, Carol Newman, Cindy Schmidt, Toni Wilkes, Jan Gilman, Kristin Nelson, Gayle Holste, Jan Houts

Gayle presented on the topic of the 2018 Calendar.

  • Sale of Scottish Rite fell through so there is some opportunity to have continuity withthe venue and finding a new venue is not as urgent. Gayle is working to determine what is possible and will share updates as they develop.
  • August socialcontinues to get positive feedback. It was nice to have an event in a different part of the county.

Community Grants – Jan Houts

  • Website is updated to reflect the winners.
  • Community grants press release has been distributed.
  • Ann Nolen has put grants on Facebook.
  • Next newslettler Oct/Nov will include check delivery photos...Jan proposed that next newsletter is focusing just on grantees. Include great updates! (Project is important more than organization.) Links to Impact 100 RC website to drive traffic and share photos.

Membership Update – Toni Wilkes

  • Conversation and Cocktails date has changed for Petaluma to October 12.
  • We need a template that reflects our values and work that members can utilize if they are hosting an event on behalf of Impact 100.
  • Where does the strategic marketing fit within this. Ensure values align.
  • Need criteria and agenda, as well as insurance that membership committee member is able to attend for future C&C meetings. (Toni will share information with Kristin for the Petaluma event. Suzanne will manage logistics for Petaluma event.)

Nominating Committee – Jan Gilman

  • Full, competent and amazing slate of officers to put forward for the membership to consider.
  • GayleHolste - President
  • Helga Lemke - Governance VP
  • Susan Milstein - Nominating VP
  • Sharon Beckman - Secretary
  • Ginger Kelly - Treasurer
  • Very few people who were approached by the Nominating Committee declined. Those who did decline said it was primarily an issue of timing, and that they would consider being involved at a later time. As a result, we have a list for 2019 possible officers and chairmanships.
  • Wonderful committee process!
  • Actual voting (and write in) will be on October 25th. Ballots will be sent on October 6.
  • What is role of committee chairs in terms of finding committee chair replacements? How can the nominating committee support or work for those transitions and leadership roles? Agreed this is a priority to resolve and codify. Nominating VP will take lead beginning Jan. 1, but this does need to be resolved for two committees (Marketing and E&E) sooner rather than later because of Gayle’s transition to the president position.
  • When new Nominating VP is in place - responsible to support committee chairs in succession planning and implementation. Coordinated effort through nominating committee.

E and E Committee – Gayle

  • October 25th event - Community grant award and nominating will be focus for event (and includes guests). Modeled after February meeting. Logistics similar. Suzy and Jan will inform nominating committee.

Volunteer Center Workshop - dates confirmed. Mark your calendars. Thursday, 11/9 from 4-7 p.m. Saturday, 11/11 from 10 a.m. to 1 p.m.

Workplan and goals: Liaison Committee – Jan Gilman

  • Committee has split role with both grantees concurrently. We have established some templates and formats that apply to both, but we also customize our approach depending upon each Impact Grantee.
  • Other role is to build and maintain relationships.
  • The committee has nearly full membership for next year.
  • Looking for a two-year commitment from committee members since the grantees span multiple years.

Mission, Vision and Values Project

  • Melissa noted that one of the last major projects she will work on as president is documenting the organization’s Mission, Vision and Values.
  • It was particularly gratifying at the July strategic planning meeting to hear members talk about how important it is to retain our values as the organization grows. The members feel strongly that we’ve created values that we want to reflect us and our organization.
  • The Leadership Team discussion the mission. We have two mission statements that we use regularly. 1) Our mission is to empower and enable local women to serve as philanthropic leaders by collectively funding significant grants that will make a lasting impact in our community. 2) Women transforming Sonoma County through collective philanthropy. The group decided to hand the two statements over to the marketing committee for review.
  • Vision – The group felt it would be helpful to articulate the values before trying to create the vision. One possible visions statement: “Inspire philanthropy in Sonoma County.”
  • Values – Kristin stated that these are the values that she sees in evidence among the women and committees of Impact 100 RC: Ethnical, Integrity, Transparency, Generosity, Democracy, Iterative (we learn and grow), Calm, Grounded, Centered, Celebratory, Diplomacy. Respect.
  • Melissa noted that the list does not currently include “Inclusive.” The group recognized “Inclusive as an “Aspirational Value.”
  • Melissa will continue to collect input from members and committees on this project and will work with Sharon Keating to move it forward.

Minutes submitted by Kristin Nelson and Melissa Kelley