Table of Contents

Introduction

Secure Exam Scheduler (SES) Training Manual

Introduction

Topic 1: SES Overview

Topic 2: How to Create an Exam – The New Exam Label

Course Selection

Exam Information

Applications

Save and Cancel

Topic 3: Managing Applications – The Manage Applications Label

Delete an Application

Topic 4: How to Generate Reports – The Generate Report Label

Topic 5: Retrieving Exams – The Results Label

Topic 6: Student Guide for Completing an Exam

Topic 7: Creating an Achievement in Blackboard

Secure Exam Scheduler (SES)Training Manual

Introduction

The SES application will be used to administer exams in a secure, locked down,environment. This training manual provides the instructions for using the (SES) application.

Topic 1 provides a general overview ofhow to:

  • Create and select an exam
  • Manage and/or add exam resources
  • Retrieve exams
  • Generate reports

Topics 2 - 5provide specific, detailed instructions for completing the above sections. Topic 6is a student guide for completing exams. Topic 7 is a guide for creating a digital badge which reflexes a student’s achievement. Please note: The example used in this manual is tied to an exam with a score of at least 90%. Other achievements can be created.

Topic 1: SES Overview

  1. Login using the URL provided by the CPCC Information Technology Services (ITS) division.
  1. Click the Secure Exam Scheduler (SES) icon to launch the application.
  1. Click the Create button to create a new exam.

  1. Complete the following sections on the Add/Edit window:
  2. Course Selection (See the TopicAdd an Exam for a description of the Course Selection section.)
  3. Exam Information (See the TopicExam Information for a description of the Exam Information section.)
  4. Applications (See the heading Applications for a description of the Applications section.)

  1. Click the Save button.

  1. The exam will be added to the Available Exams dropdown list.

7. Click the Delete button to delete an exam. Please note: Deleting an exam will also delete the exam results. Download completed exams (i.e., results) before deleting an exam (see Topic 5for download instructions).

8. Click the Results button to view/download completed exams.

9. Click the Manage Applications button to add/delete applications.

10. Click the GenerateReportbutton to generate reports.


Topic 2: How to Create an Exam – The New Exam Label

Create the exam on a classroom workstation (i.e., computer) that will be used to administer the exam. Working from a classroom workstation guarantees the applications (i.e., programs) needed to complete the exam are installed on the workstations.

  1. If necessary login to the SES application.
  2. Click the Create button to create a new exam.

Course Selection

  1. Choose the semester term and year from the Term and Year dropdown menus.

  1. Click the List Courses button. The Course and Section dropdown lists will automatically populate. Choose your class and section from the list. Click the List Students button.
  1. A list of student usernames will populate under the Exam Candidates column. Click the checkbox next to the username if the student is eligible for the exam.
  1. Click the Add Candidate button to add a student’s username to the list.

Please note:Verify the student username ona class roster before entering the username.

  1. Click OK.

Exam Information

  1. Enter the exam name in the Name textbox.
  2. Enter a test description in the Descriptiontextbox. Please note: A test description is optional.
  3. Enter the exam location in the Location textbox (i.e. building and room number).


  1. Select the start date and time from the Start Timerdropdown list.

Please note:To secure the exam, do notmake the exam available before the actual start of the exam.

  1. Select the end date and time from the End Timerdropdown list.

Please note:To secure the exam, do not leave the exam available after the end of the exam.

  1. Click the Browse button to locate the exam instructions.The path to the exam instructions will display in the Instructions location box.

Please note: Instructions can be created from other workstations such as an instructor’s office workstation.

  1. Students should save exams periodically throughout the testing period. Check the Enable Save Work Reminder button to enable a reminder alert.

Please note: the default reminder time can be changed by using the up and down arrows on the Interval dropdown list (see example below – time changed from the default 10 minutes to 8 minutes).

Applications

  1. The Applications section has a list of applications (i.e., programs) that can be used to complete exams. If necessary click the Add Application button to add additional applications to the exam.


  1. Enter the name of the application in the Name textbox. Click OK.
  1. Click Browse to locate the path of the program executable file (i.e., .exe file).
  1. Click the OK button.

Please note:

  • Most applications will not require arguments.
  • The application icon will automatically display in the Icon section. Click the Icon Browse button to choose an icon if the icon does not display.
  1. Check the application(s) students will use when taking the exam.

Please note: Do not click the Save button after selecting applications. The Save button saves the completed form.


Save and Cancel

  1. Verify all sections of the form are completed correctly.
  1. Click the Save button to save the completed exam.
  1. Click the Cancel button to cancel the exam.

Topic 3: Managing Applications –The Manage Applications Label

Course Managers will use the Applications section to managethe applications (i.e., programs) used to complete exams.

Please note: Only Course Managers should modify the Manage Applications section.

  1. Click the Manage Applicationsbutton.
  1. Click the Add Application button.
  1. Enter the name of the application in the Name textbox. The calculator application is added in the example below. Click the Browse button.
  1. Locate the executable application (i.e.the .exe file). In the example below the Calculator application is located in the System32 folder. Click the Open button.


  1. Click OK.

Please note:

  • Rename the application label if desired. Renaming the label does not change the filename in the system. In the example below calc is still the name of the executable file in the System 32 folder. The label name, Calculator, will display only in the SES Manage Applications Window.
  • Most applications will not require arguments.
  • The application icon will automatically display in the Icon section. Click the Icon Browse button to choose an icon if the icon does not display.
  • Contact the CPCC ITS Helpdesk if you need assistance with adding an application.



Delete an Application

  1. Click the Manage Applicationsbutton.
  1. Click the checkbox next to the application to be deleted. Click the Delete button.

Please note: An application cannot be deleted if the application has been assigned to an exam. The exam must be deleted before deleting the application. The following alert message will display.

  1. Click the Close button.

Topic 4: How to Generate Reports – The Generate Report Label

The Reports section allows the user to generate exam reports for each exam.

  1. Click the Generate Report button to generate exam reports.
  1. Select All Examsfrom the dropdown Exam list(or click the dropdown list to select an individual exam).
  1. Select All Students from the dropdown Student list(or click the dropdown list to select an individual student).
  1. Click the Generate button.

Topic 5: Retrieving Exams – The Results Label

Exams should be saved outside of the SES environment. Complete the following steps to save completed exams. Please note: Archiving exams in the SES environment goes beyond the scope of this project.

  1. Create a folder on a work station such as an office computer. The exam folder in the example is named CSC143_80_FA_2015_Exam_1.
  1. Verify the correct exam is visible in the Available Exams dropdown list. In the example below the exam is CSC143_80_FA_2015_Exam 1. Click the Results button.
  1. A list of completed exams will display in the folder window. In the example only one exam was completed. The exam is located in the MSA1832E folder.
  1. Select the exam(s) and the instruction(s) files.
  1. Save the selected exams to the exam folder on the work station.

Topic 6: Student Guide for Completing an Exam

  1. Student should login to the SES website using a valid student username and password. Additional login instructions will be provided by the instructor.
  1. The Instructions window and the exam resources (i.e., the applications students will use to complete an exam) will display.
  1. The following steps will demonstrate how to complete a Java exam. Click the jGrasp icon in the Secure Exam window.

Please note:

  • An automatic timer will display in the upper left corner. The timer may be moved to another location on the screen or behind amaximized window.
  • The Save Reminder window will automatically display at regular intervals designated by the instructor. Make sure to save your exam periodically. Click the Dismiss button to clear the reminder.
  1. Complete the exam as instructed on the Instructions window.
  1. Save the exam by clicking the Save button in the application.
  1. The Save As window will display. Click the computer workstation icon (in the example LT5134-15 is selected). Click the Save button.
  1. Click the database icon (in this example bbnb4d5f is selected). Click the Open button.

Please note: After the initial save, click the Save button for subsequent saves.

  1. Click the File Browser icon to rename or delete the file.
  1. Right click the file name. Choose the Rename or the Delete option.

Please note: Changes to the exam cannot be made from the File Browser window.Modify the exam by reopening the application used to create the exam. In the example the student reopens jGrasp.

In the example below one line of code was added to the original exam. The exam was saved and jGrasp was closed.

In example 2 the student reopens the jGrasp program and adds a second line of code. The exam was saved and closed.

Topic 7: Creating an Achievement in Blackboard

  1. Instructor should log into Blackboard with username and password.
  2. Click the Course Tools arrow to expand the contents under Course Management.
  1. Click Achievements after expanding Course Tools.
  1. Click the Create Achievement arrow to see achievement options. For demonstration purposes, Custom is selected (clicked) from the list.
  1. Enter the achievement name in the Create Achievement textbox. Click the Browsebutton.


  1. Navigate to the location of the achievement.
  1. Enter the achievement description. Click the Define Triggersbutton.
  1. Enteraname in Rule Nametextbox. Indicate a date for completion or leave open for completion any time.
  1. Continuing with the Define Triggers screen, click the Browse button to find and add eligible usernames and indicate grade criteria. Click Add Itembutton after defining grade criteria.

After clicking Add Item, the condition will appear.

  1. If desired, select an item that must be reviewed before completion of the achievement. Then click Select Reward button.
  1. On the Select Reward screen, complete the Reward Details (issuer name and expiration date if any) and Reward Options (certificate image or badge image), then click Save and Exitbutton.
    Please note: You may select one of the images provided or create and upload your own image.

  1. Completed Create Achievement screen appears below.

1