SECTION1-ACCIDENTREPORTING(INCLUDINGRIDDOR,DANGEROUS OCCURRENCESANDDISEASES)
Guidance
RIDDOR
RIDDORstandsforthe"ReportingofInjuries,DiseasesandDangerousOccurrencesRegulations 1995",otherwiseknownasRIDDOR95.UndertheseRegulations,employers(orthepersonin controlof thepremises)arelegallyrequiredto reporttotheHSEif anemployeehassufferedany ofthefollowingwhileatwork:
•Deathorspecifiedinjury
•Injuriesresultinginmorethansevendaysoff work
•Diseasearisingfrom aworkactivity
•Dangerousoccurrence
Ifyouareself-employedandareworkinginsomeoneelse’s workpremisesandsuffereithera majorinjuryoranover-seven-dayinjury, thenthepersonincontrolof thepremiseswillbe responsibleforreporting,so,wherepossible,youshouldmakesuretheyknowaboutit.
Ifthereisareportableaccidentwhileyouareworkingonyourownpremisesorindomestic premises,orif adoctortellsyouthat youhaveawork-relateddiseaseorcondition,thenyouneed toreportit.
Moreexplanationoneachof thesecategoriesisgivenbelow.
ReportingSystemegHeadLad/Lass.
Allaccidentsat workneedtobe reportedtoaresponsiblepersone.g.theHeadLad,Assistant Trainer,Trainer, StudManagerortheSecretary.Awrittenrecordhastobekeptof allaccidents causingpersonalinjury.Youarealsoadvisedto recordnearaccidents.
Thisrecordcanbekeptinanyform, butthebestoptionisto useaformalaccidentbook,which,if youareanemployer, youmustkeepundertheSocialSecurity(ClaimsandPayments)Regulations 1979,Accidentbookscanbeobtainedfrom officesuppliers,orinaloose-leaffileusingHSE approvedpre-preparedforms,andmustcomplywithDataProtectionlegislation.
Howeveryouchoosetokeepyourrecords, thefollowinginformationisneeded:
•Dateandtimeof accident
•Fullnameofperson(s)involved
•Occupationofperson(s)involved
•Natureof injuryorinjuries
•Placewheretheincidentoccurred
•Briefdescriptionofcircumstancesofincident
•Datewhenincidentwasreportedto theHSEand(if applicable)to thelearning/training provider
•Methodbywhichincidentwasreported
WhatneedstobereportedtoHSE?
Deathsandinjuries
Ifsomeonehasdiedorhasbeeninjuredbecauseof awork-relatedaccidentthismayhaveto be reported.Notallaccidentsneedto bereported,otherthanforcertaingasincidents,aRIDDOR reportisrequiredonlywhen:
•theaccidentiswork-related
•itresultsinaninjuryofatypewhichisreportable
Typesofreportableinjury:
•Thedeathofanyperson
Alldeathsto workersandnon-workers,withtheexceptionofsuicides,mustbereportedif theyarisefrom awork-relatedaccident,includinganact ofphysicalviolenceto aworker.
•Incasesof deathormajorinjuries,youmust notifytheenforcingauthoritywithoutdelay,mosteasilybyreportingonlineat cantelephone08453009923.
ReportableSpecifiedinjuriesare:
•fractures,otherthantofingers,thumbsandtoes
•amputations
•anyinjurylikelyto leadto permanentlossof sightorreductioninsight
•anycrushinjuryto theheadortorsocausingdamageto thebrainorinternalorgans
•seriousburns(includingscalding)which: coversmorethan10%of thebody
causessignificantdamagetotheeyes,respiratorysystemorothervitalorgans
•anyscalpingrequiringhospitaltreatment
•anylossof consciousnesscausedbyheadinjuryorasphyxia
•anyotherinjuryarisingfrom workinginanenclosedspacewhich: leadstohypothermiaorheat-inducedillness
requiresresuscitationoradmittancetohospitalformorethan24hours
InjuriesresultinginmorethansevendaysoffworkMUSTbereportedtotheICCwithin15 daysoftheincidenthappening
Thestandardof asevendayinjuryisthat theemployeeorself-employedpersonisabsentoris unabletodoworkthattheywouldreasonablybeexpectedto doaspartoftheirnormalworkforsevenconsecutivedaysasaresultof anoccupationalaccidentorinjury.
Calculationof thenumberof daysshouldexcludethedayoftheincident,butincludeweekends, bankholidaysandrestdays.
Occupationaldiseases,thatisdiseasesarisingfromaworkactivityMUSTbereportedas soonaspracticable
Ifadoctornotifiesyouthat youremployeeissufferingfrom areportablework-relateddisease,you mustreportittotheHSE.Aself-employedpersonmustalsodolikewise.
DangerousoccurrencesMUSTbereportedtoICCassoonaspracticable
Ifsomethinghappenswhichdoesnotresultinareportableinjury, butwhichclearlycouldhave done,thenit MAYbeadangerousoccurrence.Thismust bereported.Afulllistofreportable dangerousoccurencesisavailableat:
HowtoreporttoHSE
Whoreports?
Only"ResponsiblePersons"includingemployers,theself-employedandpeopleincontrolof work premisesshouldsubmitreportsunderRIDDOR.If youareanemployee(orrepresentative)ora memberof thepublicwishingto reportanincidentaboutwhichyouhaveconcerns,pleaserefer HSEadvice.
Online
Responsiblepersonsshouldcompletetheappropriateonlinereportform whichwillthenbe submitteddirectlyto theRIDDORdatabase.Youwillreceiveacopyfor yourrecords.Thefollowing reportforms areavailableontheHSEwebsite:
Reportofaninjury
Reportof adangerousoccurrence Reportofacaseofdisease Reportof flammablegasincident Reportof adangerousgasfitting
Telephone
Allincidentscanbereportedonlinebutatelephoneserviceisalsoprovidedfor reportingfataland majorinjuriesonly- calltheIncidentContactCentreon08453009923(openinghoursMondaytoFriday8.30amto 5pm).
Whentoreport?
Incasesofdeathorspecifiedinjuries,youmustnotifytheenforcingauthoritywithoutdelay,mosteasilybyreportingonline.Alternatively, youcantelephone08453009923.
Casesofover-sevendayinjuriesmustbenotifiedwithinfifteendaysof theincident,usingthe appropriateonlineform.
Casesof occupationaldisease,includingthoseassociatedwithexposureto carcinogens, mutagensorbiologicalagents,shouldbereportedassoonastheresponsiblepersonreceivesa diagnosis,usingtheappropriateonlineform.
NBTheHSEandlocalauthorityenforcementofficersarenotanemergencyservice.
AccidentReportingforEmployeesonaGovernment-FundedTrainingScheme
YouMUSTALSOREPORTallincidentscoveredbythelistsetoutbelowtoeithertheBritish RacingSchool,theNorthernRacingCollege,TheNationalStudoranyotherBHESTapproved learning/trainingprovider, dependingonwhichproviderthelearner/traineeisattachedto, assoon aspracticable,usuallybytelephone.Thelearning/trainingproviderwillthendealwiththeprocess from there.
Youmustreport:
•Deaths
•MajorInjuries,includingassaults
•OtherinjuriesorconditionscoveredbyRIDDOR
•OtherinjuriesorconditionsnotspecifiedbyRIDDORwhichleadto anabsencefromwork- basedlearning/trainingfor eightormoreconsecutivedays(includingweekends,bank holidaysandrest daysbutexcludingthedayof theincident)
•Anylossof physicalormentalfacultiesoranydisfigurementwhichmaygiveriseto aclaim undertheDepartmentof EducationandSkills(DfES)AnalogousIndustrialInjuriesScheme.
ResponsibilitiesoftheLearning/TrainingProviders
Thelearning/trainingprovidersareexpectedtoensurethatsuitableandsufficientarrangements areinplacetomonitortheplacementyardsandstuds,andtotakestepstoaddressdeficienciesso thattheycandischargetheirdutyofcareto thelearners/trainees.In theeventof anaccident,they arerequiredto ensurethatmeasurestopreventarecurrenceareinplace.Explanationofsuch measuresshouldbeinwriting.
ACCIDENTREPORTINGPROCEDURE
SUMMARY
•Allaccidentsinvolvingpersonalinjuryoccurringintheyardorstudmust berecordedina formalAccidentBook.Youarealsoadvisedto recordnearaccidents.
•Inthecaseoffatalormajorinjury, work-relateddiseaseoradangerousoccurrence,a reportmustbemadetotheHSEassoonaspracticable.
•Inthecaseof"oversevendayinjuries"areportmust bemadetotheHSEwithinfifteen days.
•Allincidentsshouldbereviewedinternallytoestablishwhetherproceduresneedto be revisedinorderto avoidrecurrence.
•Additionally,incidentsinvolvinglearners/traineesonaGovernment-fundedtrainingscheme mustbereportedtotheBritishRacingSchool,NorthernRacingCollege,theNationalStud orotherBHESTapprovedlearning/trainingprovider.intheeventofaninvestigation.
•Youshouldreportaccidents/incidentstoyourInsuranceCompany.
•For furtherinformationonRIDDOR,includingonlinereportingvisit:
SECTION2-ACCIDENTSONTHEGALLOPS,PROCEDURE
Samplepolicy
Incaseof accidentsonthegallopsthefollowingprocedureshouldbefollowed:
1.Takeinwhathashappenedquicklyandcalmly. Lookoutfor anydangersto yourselfandthe personinjured(includinganyloosehorsesorotherstrings).
2.Assesspossibleinjuriesto thecasualty.
3.Gethelpbyusingyourmobilephoneorifappropriatesendanothermemberofstaffforhelp.Reporttheaccidentto thetrainerorseniormemberofstaff, givingabriefaccountand thelocationoftheinjuredperson.
N.B.If possible,if youaresituatedinaremoteareafindoutyourgridreferencefor useby airambulanceegSU569636.Thisshouldbeclearlydisplayednearthemainyard telephoneandalsoloadedontoemployeesmobileswholeadoutonthegallops.
Yard ...... Gallops ......
4.Ifaloosehorseisinvolvedsendapersonto catchit, inorderto maketheareasafeforthe injuredperson,yourselfandbystanders.
5.Keeptheinjuredpersonwarmandstay withthemuntilhelparrives.
6.Forfurtherinformation,refertotheyard'sHealthandSafetyPolicydocument.
SECTION3– ASBESTOS
Guidance/SpecificLegalPolicy
Guidance
Theuseof asbestoshasbeenbannedintheUnitedKingdomsince1999.Dueto theextensive useof asbestosproductsintheconstructionindustryinthepasttheynowposeasignificantrisktoworkerswhomaydisturbit - constructionandmaintenanceworkers.Ownersand/oroccupiers whohaveresponsibilitiesfor themaintenanceofcommercialpremisesnowhavealegaldutytoidentifyallasbestosintheirbuildingandto managetherisksassociatedwithasbestosproductsin thebuilding.
Thepurposeof managingasbestosinbuildingsisto preventor,wherethisisnotreasonably practicable,minimiseexposure.Therearethreeessentialstepstotake:
•Establishwhetherthebuildingscontainasbestos,and,if so, whereitisandwhatconditionit isin.Ifindoubt,materialsmustbepresumedto containasbestos;
•Assesstherisk; and
•Makeaplantomanagethatriskandactonit.
Whereasbestosmaterialsareingoodconditionandunlikelyto bedistributedtheydonotpresenta risk.Wherethematerialsareinpoorconditionorareliableto bedisturbedordamaged,asbestos fibresmaybereleasedintotheair, which,if breathedin,cancauseseriouslungdiseases, includingcancers.Thisinformationmust alsobemadeavailabletocontractorsandmaintenance staffbeforeanyworkisundertaken.
Furtherguidancecanbefoundbyvisiting
SpecificLegalPolicy
Thebusinesshasretained(Nameof Specialist) whowillmonitorandreviewthe regulatoryrequirementsnecessarytocontrolandmonitorthismatter.
SECTION4-CHEMICALSANDFLUIDSUNDERPRESSURE
Samplepolicy
1.Allchemicalsarekeptproperlylabelledinthelocked...... andnonemaybe removedwithoutthepermissionof (Name )Arecordofallchemicalstocksiskept andalluseloggedandsignedfor.
2.Thefollowinginformationshouldbemadeavailableandobserved:
a)hazarddatasheetssuppliedwithsubstancesbought
b)manufacturer'sguidance
c)use-bydates
Theseshouldbeconsultedfor adviceonhandling,storageanddisposalof chemicals andfluidsunderpressure.Protectiveclothingshouldbeusedwhenhandling weedkillers,poisonsandothersuchchemicals.
3.Supervisorsandemployeesshouldensurethat allotheremployeesaremadeawareof the locationsinwhichtoxicsubstances(suchasverminpoisonandweedkillers)arebeing used.Anyemployeewhobelievestheyhavecomeintodirectskincontactwithsuch substancesshouldreportthisto theirsupervisorimmediately.
4.Compressedairequipmentandcompressedgasequipmentwillbecheckedregularlyby (Name) inaccordancewiththewrittentimetable.
5.Careshouldbetakenwhenusingpressurecleaners.
SECTION5-DRIVING
SpecificLegalPolicy/Samplepolicy
TheBusinessacknowledgesthat anyemployeedrivingwhilstonits businessisexposedto risk. Forthat reasonit hasadoptedthefollowingprocedure;
(Name)willonlyauthoriseemployeestodriveonbehalfof theBusinessafterhavingregardto;
1.theage,healthandexperienceof theperson
2.whetherthatpersonwillbeaccompanied
3.thelengthof thejourneyandwhetherthereisanalternativeto driving
4.thatthetimeallowedfor thejourneyisadequate Inadditionemployees;
1.drivingfortheBusinesswillcomplywiththeHighwayCodeandtheRoadTrafficActs,includingtheuseofmobilecommunicationdevices
2.usingtheirownvehiclesto drivefor theBusinessareresponsiblefortheirroadworthiness, maintenanceandinsurance,andwillonlyusethemafter havingfirstobtainedauthorisation from (Name ).
3. / shouldkeeparecordofalljourneysdrivenfor theBusiness4. / drivingoneoftheBusiness’vehicleswillfirst obtainauthorityfrom(Name willhavegivenregardto insurancecover / ) who
SECTION6-ELECTRICALSAFETY
Samplepolicy/Guidance
1.Electricalplantusedintheworkplacecanbebroadlybrokendownintotwotypes:
•Fixedelectricalinstallations(thefixedwiringinbuildings,lights,sockets,switchesetc).
•Portable/Transportableelectricalappliances(clippers,portablelampsetc).Allelectricalfaultsshouldbereportedto (Name )
Employeeswillbetrainedinbasicelectricalsafetyawarenesssothatdefectiveequipment canbeidentified.
FixedElectricalInstallations
Itisimportanttoensurethat thefixedelectricalinstallationisconstructedandmaintainedtopreventdanger, inparticular:
2.Socketoutletswhichcanbeusedfor poweringportabletoolsshouldalwaysbeprotectedby a30milliampResidualCurrentDevice(RCD).AllRCD'sshouldberegularlytestedby pressingthe`test'buttononthedeviceandanydefectsremediedbyacompetent electrician.
3.Partsofthefixedelectricalinstallationwhichareoutsideormaybeexposedtoadamp environment(e.g.neartoapressurewasher)shouldbeofatypesuitableforuseinthis environment.Electricalsystemsfrequentlycarryan`IP'ratingwhichisaguidetothe environmentthesystemisdesignedfor.
4.Thefixedelectricalinstallationshouldbemaintainedto preventdanger.Thisinvolves havinga`periodicinspectandtest' carriedoutbyacompetentelectrician.Theduration betweentests willbeselectedinaccordancewithadvicefrom theelectrician;resultsfrom previoustests(i.e.ifdeteriorationisnotedbetweentests,thenthefrequencymayneedtobeincreased)andguidancepublishedbytheInstitutionof ElectricalEngineers,which statesthatformostindustriestheinitialdurationshouldbebetween3and5years.The resultof anyinspectionwillberecordedandkeptat leastuntilthenextinspection.
PortableAppliances
5.Portableappliancesshouldbesuitablefor theenvironmentinwhichtheyaretobeused.
Forexample,toughenedcable(e.g.armouredorspecialhardwearingpolyurethaneflexes) shouldbeusedinareaswheredamageto cablesmayoccur. In dampenvironments suitableweatherproofedequipmentwillneedto beused.Meansshouldbeprovidedtoprotectagainstimpact(e.g. hand-heldlamps).Insomeinstancestheriskswillbesohigh thatyouwillneedto consideralternativepowersources(e.g.batterypoweredorpneumatic tools).
6.Noextensionleadsorportableelectricalequipmentmaybeusedexceptwiththe permissionof (Name) andonlyafterit hasbeenchecked.Extension leadswhicharestoredonareelshouldalwaysbefullyextendedwhilstinuse.
7.Usingelectricalequipmentnearwatercanbeverydangerous.Allelectricalequipment, plugs,cables,leadsandextensionleadsshouldbekeptawayfrom waterat alltimeswhilst inuse.Theoperatorof anyelectricalequipmentmustinstructotheremployeesnotto spillor throwwaternearto electricalequipment.
8.Itisdangerousto allowahorseto walkacrossanelectricalcable.Piercingof alivecableby thehorse'shoovescouldresultinanelectricalshock,whichmaybefatal. Evenif thecable isunplugged,damagetotheprotectivecoveringislikelyto occur,whichcouldlaterresultin anelectricalaccident.
DONOTALLOWAHORSETOWALKOVERANELECTRICALCABLEEVENIFITISSWITCHEDOFFORNOTPLUGGEDIN.
9.Ifelectricalequipment(egclippers)isbeinguseddirectlyonahorse,thehorseshouldbe appropriatelyrestrainedandnotbeableto damageanypartof theequipment,cable,plug orswitch(egbybitingortreadingonit).Thehorseshouldnotbeleftunsupervisedatany timewhilstelectricalequipmentisbeingused,andallelectricalequipmentmust be removedfromthevicinityofthehorseifthehorsehastobeleftunsupervised,nomatterforhowshortatime.
10.Meansofisolatingthepowersupplyshouldbeprovidedwherenecessary(e.g.atsocket outlets).
11.Portableappliancesshouldbemaintainedtopreventdanger.Aformalinspectionand PortableApplianceTest(PAT) willnormallyneedtobecarriedoutatsuitableintervals, unlesstherisksarelowenoughnottojustifythis(e.g.fixedcomputersystems).Inanycase asimplevisualexaminationof equipmentanditspowercablesshouldbemadeperiodically onallequipment.AcompetentelectricianwillcarryoutthePATtest andinspection.
12.Theinspectionwillberecordedandanassetregisterof electricalappliancesismaintained.
Appliancesaremarkedbytheinspectorwithauniquenumbertorecordthat allhavebeen inspected/testedwhennecessary.
13.Repairsto portableappliancesshouldbecarriedoutproperlyandbyacompetentperson.
Forexample,nevermakerepairsto flexiblecablesusing`chocolateblocks'orsimilar connectors.
Furtherspecificinformationisavailablefrom:
SECTION7-ENVIRONMENTANDPREMISES(seealsoWaste)
Samplepolicy/Guidance
1.Allemployeesareto ensurethattheirworkareasarekeptcleanandtidyandtheyshould maintainagoodstandardof personalhygiene.
2.Thekitchenandcanteenaretobekeptcleanandtidyat alltimes.Thisistheresponsibility of(Name)
•Surfacesandequipmentwhichareusedfor thepreparationof foodshouldbecleaned immediatelyafteruse.
•Towelsmustbewashedregularly.
•Surplusfoodisto bedisposedof inthewastebinsprovided.Rubbishisputoutfordisposalregularly.Dustbincollectiondayis( ).
•Ovens,gasandelectricringsandmicrowaveovensshouldnotbeleftunsupervisedwhilst inuse.Anyheatersthatareusedshouldbesensiblypositionedawayfrom tablesand chairsandkeptclearof food,drinkandclothing.Heatersareto beswitchedoff whennot inuse.
3.Allemployeesshouldhaveaccessto adequatetoiletandwashroomfacilitiesandensure thattheyarekeptclean.Washbasinsshouldbekeptcleanandunblocked.Binswithlidsare providedinthewashroomarea,andshouldberegularlyemptied.Toiletpapershouldbe availableatalltimes.Handtowelsshouldberegularlywashed.Showerandbathing facilitiesshouldbekeptcleanandregularlydisinfected.Employeesshouldprovidetheir ownpersonalwashing,hygieneandsanitaryequipment.Lockersandlockerareasshould alsobekeptcleanandtidy. Food,perishableitemsandwettowels,clothing,etc shouldnot bestoredinlockers.
4.Drainsshouldbekeptcleanat alltimes. (Name)willberesponsibleforensuringthattheyaredisinfectedregularly.
5.Employeesresponsibleforstoresshouldensuresafestackingandstorageofallstored goods.Anyequipment,ladders,tools,barrows,buckets,hosepipesetc, areto becorrectly storedandnotleft atanytimeinsuchawayasto beanobstruction.
Particularcareshouldbetakenwithbalestoensuretheyareun-stackedsafely.Stacks ofsmallbalesshouldnotbeunderminedandlargebalesshouldbemechanicallymovedto a safepositionbeforeopening.
6.Bonfiresshouldnotbelitwithoutpermissionandshouldbesupervisedatalltimes.
7.Alltraffic routesonthepremisesshouldbesuitablefor people,vehiclesandhorsesas appropriate.Clearsignsindicatethecorrectroutetoensuresafety toallpeopleandhorses. Alldebrisandrubbishshouldberemovedfromthetraffic routesandfireescapesandexits keptfreeofobstaclesatalltimes.Alltrafficroutesaretobemaintainedinagoodstateofrepairandtreatedappropriatelyinsevereweatherconditions.
SECTION8-FIRE-GENERALSAFETY(seealsoRiskAssessments)
Samplepolicy
GENERALFIRESAFETY
Generalfiresafetyischeckedregularlyat ...... by(Name)This personisresponsiblefornotifyingallstaffofthelocationoffirefightingequipment(alarms, extinguishers,hoses,sandbucketsandwatersources),forensuringthat itischeckedregularly,forlabellingallflammablematerialclearly,for ensuringthat allfirehosesarelongenoughandhave sufficientpowerto reacheverypartoftheyardandthatsandbuckets,containingdrysand,are keptfilledandadequatelydistributed.
Fireextinguishersarelocatedat thefollowingpoints:
......
Watersourcesarelocatedatthefollowingpoints:
......
Waterhosesarelocatedatthefollowingpoints:
......
1.Horsesarenormallyterrifiedof fireandsmokeandtendto panic.
2.Thisisanaddedreasonto beawareof therisksandknowthedrill.
3.(Name)isresponsibleforcheckingfireescaperoutes(bothinthe yard/studandinstaffaccommodation).
4.Allemployeesareresponsibleforensuringthatfireescaperoutes,andaccessforemergencyvehiclestothepremisesarekeptclearofobstructionatalltimes.
5.Regularfirepracticeswilltakeplaceandallemployeesareobligedto co-operateinthese.
6.Eachfireextinguisherisclearlymarkedwiththetypeof substanceit containsandthefire typeit isdesignedto dealwith.It isimportantto checkthelabellingbeforeuse.
DONOTUSEWATERONELECTRICALFIRES.
1.Thereshouldbenosmokingonthepremises,nearthemuckheap,hayorstrawbarns, wherevehiclesareparkedornearflammablematerial.Smokingisonlypermittedinthe designatedareaof......
2.Bonfiresshouldbesupervisedat alltimes
SECTION9-FIRSTAID
Guidance
Immediatelyandproperlyexaminingandtreatinginjuriesmaysavealifeorpreventminorinjuries becomingmajorones- especiallyinhighriskoccupationssuchasthoroughbredhorsetrainingand breeding.
Asanemployer, youhavelegaldutiesto notonlyprovidefirstaid,butalsoto informyour employeesofthefirstaidarrangements.
1.Theemployerisrequiredto carryoutanassessmentof firstaidneedsandthenumberoffirstaidersrequiredwilldependontheoutcomeof theemployer'sassessmentofthese needs.GuidanceonthisisavailableinHSEleaflet'FirstAidAtWork-yourquestions answered'INDG214(rev1)availableasaweb-friendlyversionatww.hse.gov.uk.
2.TherearetworecognisedFirstAidqualificationsplusAppointedPersons:
FirstAidat WorkCertificate("FAW")
Thisrequiresattendanceonathree-daycoursethatincludesEFAWbutalsoallowstreatmentofmorespecificconditions.
EmergencyFirstAidatWorkCertificate("EFAW")
Thisqualificationallowstheholderto giveemergencyfirstaidtoinjuredorunwellpersons.For bothof theabove,annualrefreshertrainingisrecommendedto keepbasicskillsup-to-date.Thisis alsoavailablefrom approvedtrainingorganisations.
AppointedPersons
TheHSEdefinesanAppointedPersonassomeonewhotakeschargeof first aidarrangements, includinglookingafterequipmentandfacilitiesandcallingtheEmergencyServiceswhenrequired. Theyarenotrequiredwherefirst aidersarealreadyavailableandwouldonlyprovideemergency coverwhereoneisnotunavailable(for reasonsotherthanannualleave).Trainingisnotrequired thoughcanbearrangedto provideadditionalassurance.Somelearners/traineesonAppren- ticeshipsmayhaveattendedaFirstAidCourseattheBRS,NRCorNationalStud.Employers couldconsidertheseemployeeswhenassessingtheirrequirements
TheHealthandSafetyExecutiveproducesguidanceasfollowsonthenumberoffirstaiders requiredin'Higherhazard'situations:
Lessthan5peopleAtleastoneAppointedPerson
5- 50peopleAtleastoneFAWorEFAWdependingonthetypeofinjuries likelytobeencountered
Morethan50peopleAtleastoneFAWforevery50peopleemployed
IftherearehazardsforwhichadditionalFirstAidskillsarenecessary,thenatleastonepersontobetrainedintheadditionalemergencyskills.
Covershouldbeprovidedwhenanyoneisworking.
1Trainingrecordsshouldbekeptandrefreshertrainingprovidedannuallyandto renewthe qualificationasperyourprovider.
2Remember,whenadesignatedfirst aiderleavesyouremployment,heorsheshouldbe replacedimmediately.
3Theemployershouldappointsomeone(usuallyaqualifiedfirst aider)totakechargeoffirstaidarrangements,includinglookingafter theequipmentandcallingtheemergencyservices whenrequired.Anappointedpersoncanalsofulfilthisrole.
4Theemployershouldprovideasuitablystockedfirstaidcontainer(greenwithawhite cross)whichisreplenishedasrequiredbyafirstaiderorappointedpersonandchecked foritemsthatmaybeoutofdate.
Suchboxesshouldbeavailableinallareaswheretheyarelikelyto beneededsuchasthe yard/studoffice,tackroom,horsebox,hostel,vehiclesandsmaller'kits'carriedbyatleast onememberofthestringwhenridingout.
5Theemployershouldprovideinformation(usuallyviathestaffnoticeboards)toemployeessuchasthename(s)ofthequalifiedfirstaiders,thelocationofthefirst aid boxesandthetelephonenumbersandaddressesof thelocalGPsandhospitalswith accidentandemergencydepartments.Allemployeesshouldbetrainedasto the informationthatneedstoberelayedbytelephoneandhowtocontactemergencyservices.
6Detailsof firstaidtrainingproviderscanbefoundinlocaltelephonedirectoriesorby contactingtheHSEInfolineon08453450055forinformationonapprovedprovidersina particulararea.
7TheSt JohnAmbulanceServiceandtheRedCrossprovidefirstaidatworktrainingand detailsontheircoursescanbeobtainedfrom:
(tel.08448718000)
FIRSTAIDBOX-SUGGESTEDCONTENTS
Thefollowingisconsideredto betheminimum,butrememberthat youareworkinginahighrisk establishment.Yourriskassessmentsandexperienceof accidentswillhelpyoudecidewhatitems shouldbekeptinthefirstaidbox.
FIRSTAIDBOXES
•ageneralleafletonfirstaid
•individuallywrappedsterileadhesivedressings(assortedsizes)appropriatefor thework Environment
•sterileeyepads
•individuallywrappedtriangularbandages(preferablysterile)
•safetypins
•6medium-sized,individuallywrappedsterileun-medicatedwounddressings (approx.12cm x 12cm)
•2large-sized,individuallywrappedsterileun-medicatedwounddressings (approx.18cm x 18cm)
•1pairofdisposablegloves
Wheretapwaterisnotreadilyavailablefor eyeirrigation,sterilewaterorsterilenormalsaline solution(0.9%)insealeddisposablecontainersshouldbeprovided.Onceopenedtheymust not bestoredandre-used.
TRAVELLINGFIRSTAIDKITS
•ageneralleafletonfirstaid
•6individuallywrappedsterileadhesivedressings(assortedsizes)
•2individuallywrappedtriangularbandages(preferablysterile)
•2safetypins
•1large-sized,individuallywrappedsterileun-medicatedwounddressings (approx.18cm x 18cm)
•1pairofdisposablegloves
•individuallywrappedmoistcleaningwipes
SECTION10-HORSEMANAGEMENT
Samplepolicy/Guidance
1.Allemployeesmustbetrainedinthecorrecthandlingoflivestockandshouldnotattempttohandleanylivestockwithoutsuchtraining.Regulardayto daytasks involvingthenormal careandwelfareof horses,plustheirtrainingandexerciseroutinesshallbecarriedoutin accordancewithinstructionsandnormalpolicy.Employeesshouldbeawarethatsome tasksrequireassistanceorspecialexpertiseortraining.Horsesshouldberestrainedinthe acceptedmannerwhennecessaryordesirableorwheninstructedto doso. Employees shouldmakesurethattheareainwhicheachtaskistobecarriedoutissuitableandfree fromobstructions.Sometaskswhichmaybethoughtlikelytocausethehorsetoresist,or toact inanexcitablemanner, mayrequirepermissionfrom thetrainer/supervisor, and additionalassistance,restraintsandprecautionsmaybenecessary.Thetraineror supervisorshouldbeconsultedif indoubt.
2.Soapsandperfumeswhichmightsexuallyarousecoltsshouldnotbeworn.
3.Allmovementof horses(egleadingbyhand)shouldbecarriedoutinasafeandcontrolled manner.
4.Noonemayrideoutunsupervised,exceptwiththeconsentof (Name).When ridingout, allridersaretoremaininthestringuntilinstructedotherwiseandalwaysobey instructionsgivenbytheleaderof thestring.Thetrainer/supervisorwillauthorisewhich ridersmayrideahorsewhichisknownto beexcitableortemperamental.
5.Particularcaremustbetakenwhencrossingroadsandrailways,onlyusingdesignated crossingpoints.Wherenoneisavailable,thepersoncrossingshouldreviewtherisksand thelikelihoodofharmbeforedecidingwhetherornottocross.
6.Lungeingof horsesshouldonlybecarriedoutinadefinedfencedareabyanauthorised andtrainedemployee.Ifconsideredappropriate,employeesshouldwearaproperlyfittedskullcap,glovesandasafetyvestwhilelungeing.
Otherareasyoumaywishtoconsiderinclude:
•Indicatingwhereanyhorsethat hasaviceortemperamentproblemandlimitingaccesstoexperiencedpersonnelonly.
•Providingspecifictrainingandesignatingspecificindividualsto handlestallionsandhaving morethanonememberof staffinattendancewhenstallionsarebeingdealtwith.Teasing beingcarriedoutbytrainedandexperiencedstaff (usingappropriatePPEsuchasskull capsandprotectivefootwear)inthedesignatedareasandoverateasingboard.
•Coveringbeingcarriedoutbysuitablytrainedandexperiencedstaff wearingappropriate PPEsuchasskullcapsandprotectivefootwear.
•Havingtwomembersofstaffpresentforfoalingatanytimeduringthedayornight.
SECTION11-HSEPUBLICATIONS
Guidance
TheHSEhasacomprehensiverangeof publications,allof whicharedetailedintheHSEBooks Catalogue(stockcodeCAT34/02/2)orwhichcanbedownloadedfromthewebsite
Thiscatalogueandotherpublicationscanbeorderedby:Phone01787881165
Fax01787313995
PostHSEBooks POBox1999
Sudbury Suffolk CO102WA
Online
Thetextofmost freepublicationscanbeviewedanddownloadedfromthemainHSEwebsite
(
ThepublicationsusedinproducingtheseGuidelinesmaybeof particularinterest: Pricedpublications:
•HealthandSafetylaw- whatyoushouldknow(poster)-ISBN9780717663392
•AccidentbookBI510-ISBN9780717664580
•PreventingaccidentstochildreninAgriculture-ISBN 9780717616909(alsoavailableas afreedownload)
Freeleaflets:
Allavailablefrom onlineorfor downloadasPDFs
•VeterinaryMedicines:Safeusebyfarmersandotheranimalhandlers-AS31(rev2)Working withsubstanceshazardousto health:WhatyouneedtoknowaboutCOSHH- INDG136 (rev5)
•Manualhandlingassessmentcharts- INDG383
•Gettingto gripswithmanualhandling- INDG143(rev3)
•Ashortguideto thePersonalProtectiveEquipmentatWorkRegulations1992-INDG174 (rev1)
•Workplacetransportsafety-anoverview-INDG199(rev1)
•Workingaloneinsafety-INDG73(rev2)
•Healthandsafetytraining:Whatyouneedtoknow-INDG345(rev1)
Onlineresources
HealthandSafetymadesimple-
Thebasicsnecessarytocomplywithhealthandsafetyatwork
TheHealthandSafetyToolbox:Howtocontrolrisksatwork-
Practicaladviceto helpyouidentify,assessandcontrolcommonrisksintheirworkplace. Newandexpectantmothers-
OTHERINDUSTRYPUBLICATIONS
CarandDrivingPolicy-availableonNTFandTBAwebsitesformembers
RacedaySafetyAdviceSheet-availableonNTFwebsitefor members
TheGuideto HealthandSafetyintheRacingandBreedingIndustry, includingallsamplepolices andguidancedocumentsisavailablefordownloadonthewebsitesoftheBHA,TBA,NTF.
SECTION12-INSURANCE
Guidance
1.LegalRequirements
Allemployersarelegallyrequiredto haveEmployers'Liabilityinsurance;that isinsurance againstliabilityfor bodilyinjuryordiseasesustainedbytheiremployees,learners/trainees andanyworkexperiencestudentsinthecourseof theiremployment.
UndertheEmployers'Liability(CompulsoryInsurance)Act 1969,suchpoliciesmust be takenoutwithauthorisedinsurers,i.e.personslawfullycarryingonaclassof insurance businessinGreatBritainundertheCompaniesAct1985.Alistofauthorisedinsurance companiesisgiveninthe"InsuranceAnnualReport",publishedbytheDepartmentofTrade andIndustryandavailablefromTheStationeryOffice.
Anemployermustbeinsuredforaminimum£5millioninrespectof claimsarisingoutofanyoneincident,althoughtheindemnityundersuchpoliciesisusuallyupto £10million.
Itisrecommendedthatyousatisfyyourselfthatanysub-contractorsyouusecarry appropriateinsurance.
2.Documentation
YourinsurancecompanywillissueyouwithaPolicyDocumentandaCertificateofInsurance.TheCertificateshouldbekeptonfile.Acopyshouldbedisplayedonthestaffnoticeboardorotherplacewhichisaccessibleatalltimesbyemployeesunlessit is availabletoallemployeesinelectronicformat.
Bothdocumentsneedto include: Nameof theInsuranceCompany Nameof thePolicyHolder
PolicyNumber
Datesof commencementandexpiry
AnexampleofaCertificateof Insuranceisshownoverleaf.
3.PublicLiability
PublicLiabilityinsuranceprotectsthetrainer/studownerif ahorsecausesaninjuryor damageto athirdpartyi.e.someoneunconnectedwiththeyard.Publicliabilityinsuranceis stronglyrecommendedfor alltrainers/studownersespeciallyinthelightof arecentcourt casewhichmeansthat employerscanbeliable,eventhoughthereisnoevidenceofnegligence.It isaBHAlicensingrequirementfortrainersandpermitholdersto have provisionofPublicLiabilityInsurancetoaminimumof£2million,includingcoverofracehorsesonaracecourseatarecognisedracemeeting.
Yardsorstudswithpublicfootpathsontheirlandshouldnotputhorsesknownto be dangerousinfieldswithfootpathsrunningthroughthem.
4.Self-Employed
Anyself-employedworkridersshouldbeencouragedto takeouttheirowninsurancecover.Self-employedworkersshouldbeadvisedthattheyarenotcoveredbytheRIABSScheme.
SAMPLE
CertificateofEmployers’LiabilityInsurance(a)
(Whererequiredbyregulation5oftheEmployers'Liability(CompulsoryInsurance)Regulations1998(theRegulations),oneormorecopiesofthiscertificatemustbedisplayedateachplaceofbusinessatwhichthepolicyholderemployspersonscoveredbythepolicy).
CertificatePolicyNo:XXXXXXXXXXXXX/XXX
1.NameofAssured:
2.DateofInception:
3.DateofExpiry:
Weherebycertifythatsubjecttoparagraph2:-
1.ThepolicytowhichthiscertificaterelatessatisfiestherequirementsoftherelevantlawapplicableinGreatBritain,NorthernIreland,theIsleofMan,theIslandofJersey,theIslandofGuernseyandtheIslandofAlderney,ortooffshoreinstallationsinanywatersoutsidetheUnitedKingdomtowhichtheEmployers'Liability(CompulsoryInsurance)Act1969oranyamendingprimarylegislationapplies(b);and
2.Theminimumamountofcoverprovidedbythispolicyisnolessthan£5,000,000(c)
DatedthisXXdayofXX/XXXX
Signedforandonbehalfof:NAMEOFISSUINGINSURANCECOMPANYHEREsubscribingtotheabovepolicy(AuthorisedInsurer)
(a)Wheretheemployerisacompanytowhichregulation3(2)oftheRegulationsapplies,thecertificateshallstateinaprominentplace,eitherthatthepolicycoverstheholdingcompanyandallitssubsidiaries,orthatthepolicycoverstheholdingcompanyandallitssubsidiariesexceptanyspecificallyexcludedbyname,orthatthepolicycoverstheholdingcompanyandonlythenamedsubsidiaries.
(b)Specifyapplicablelawasprovidedforinregulation4(6)oftheRegulations.
(c)Seeregulation3(1)oftheRegulationsanddeletewhicheverofparagraphs2(a)or2(b)doesnotapply.Where2(b)isapplicable,specifytheamountofcoverprovidedbytherelevantpolicy.(Paragraph2(b)doesnotapplyandisdeleted).
Note:Theinformationbelowthislinedoesnotformpartofthestatutorycertificate.InternationalInsuranceCompanyofHannoverLimitedonwhosebehalfthiscertificateisissuedrequirethefollowinginformationtobeenteredbytheissuingintermediary.Nameandaddressofissuingintermediary:-
______
Inthisspacethebrokerwillprovidedetailsoftheiraddress,contactnumbersandoranyotherrelevantinformation
SECTION13-MACHINERYANDEQUIPMENT
Samplepolicy/Guidance
1.Allmachineryisto beusedinaccordancewithinstructionsandtrainingandonlyafter ithas beenvettedforhealthandsafety.Safetyguardsasappropriatemustbeused.Anymalfunc- tioningmachinerymust bereportedimmediatelyto (Name )Uptodate maintenancelogswillbekeptby(Name )Instructionsonhowto use equipmentwillbekeptby(Name )in......
2.Noemployeeshalloperateanymachineryorequipmentorride,lunge,leadorotherwise workorhandleahorseifaffectedbymedicines,alcoholordrugs,orif theyaresuffering fromanymedicalconditionwhichimpairstheirabilityto functionsafelyegdizziness, faintness,nausea,impairedvision,impaireduseoflimbs,etc.Thesemaybetemporary conditions(eginfluenza,migraine,etc)ormaybeconditionsindicativeofmoreserious, long-termproblems.
3.Noemployeewillbepermittedto operateanymachineryorequipment,orride,lunge,lead orotherwiseworkorhandleahorseif, intheopinionof thesupervisor,it isunsafefor them todoso.Anyemployeewhobelievesthemselvesoranotheremployeetobeaffectedby medicines,drugs,alcoholoranymedicalconditionwhichmakesit inadvisableforthemtooperateequipmentormachineryorhandlehorses,shoulddrawthisto theattentionof their supervisor.
4.Onlystaffauthorisedandtrainedintheuseofspecificequipmentmayusethat equipment withoutsupervision.
5.Itisillegalto useahand-heldmobilephonewhilstdriving.It isalsoanoffenceto "causeor permit"adrivertouseahand-heldmobilephonewhilstdriving.It canbeillegalto usea hands-freephonewhilstdriving.Dependingupontheindividualcircumstances,drivers couldbechargedwithfailingto havepropercontrolof theirvehicle.Furtherguidanceonthe useof mobilephonescanbefoundintheCarandDrivingPolicyavailableontheNTFand TBAwebsites.
SECTION14-MOBILEPHONES
Samplepolicy
1.Mobilephonesshouldnotbeusedwhenridingexceptinanemergency.
2.Mobilephonesshouldnotbeusedwhenleadingorhandlinghorses,exceptinanemergency.
SECTION15-OFFICE
Samplepolicy
1.UndertheHealthandSafety(DisplayScreenEquipment)Regulations1992,employees whohabituallyuseaVisualDisplayUnit(VDU)asasignificantpartof theirnormalworkcan askusto provideandpayforaneyeandeyesighttest atadesignatedoptician.If this showsthatfurtherexaminationsorspectaclesarerequiredspecificallyforVDUuse,and normalonescannotbeused,wewillbearthecosts oftestsand/orspectaclesuptoavalue of£...... for thefirst pairorasotherwiseagreedinwritingby(Name ) andchangesinlensesifrequiredthereafter.Employeesmustprovidetheopticianwith writtenconsenttoprovideuswithacopyofthereportontheresultsofthetests.
2.VDUusersshouldtakeafiveminutebreakafter every50minutesof uninterrupteduseoftheequipment.Suchbreaksshouldbetakenawayfrom thescreenbutdonotneedto be formalrestbreaksandcanbespentdoingotherofficetasks.
3.Afootrestand/orwristrestwillbemadeavailabletoanyuserwhowishestohaveoneand if it isadvisable.
4.AVDUuserwhosuspectsthat theyaresufferingfromanyphysicalproblems,visualfatigue ormentalstress shouldnotify(Name )withoutdelay.
5.AVDUuserwhosuffersfrom photosensitiveepilepsyshouldnotify(Name) beforecommencinguseofadisplayscreen.
6.Radiationemissionfrom VDUsdoesnotapparentlyputunbornchildrenat riskbutany womenuserswhoarepregnantorplanningchildrenandareworriedaboutVDUsshould talkto theirdoctorandreportbackto (Name ).
SECTION16-PERSONALPROTECTIVEEQUIPMENT
Specificlegalpolicy/guidance/samplepolicy
UnderBHARule(C)25trainersshouldensurethat allpersonswearaskullcapcomplyingwith Schedule(D)2whenmountedonhorses.Trainersarealsorequiredto wearskullcapswhen mountedonhorseback.Schedule(D)2states:
ACriteria
1.Allskullcapsshallmeetthecriteriathat issetoutintheRulesof Racingandcanbefound onthefollowinglinkandissubjecttochangefromtimetotime:
2.Allskullcapsmustbeinaserviceablecondition.
3.Thechinstrapmust passunderthejawandbeattachedto theharnessbyaquickrelease buckle.
BTheskullcapmustbeofthecorrectsizefortheindividualrider,thefaceharnessmustbe correctlyadjustedandthechinstrapfastenedatalltimeswhenmountedonahorse, followingthemanufacturer'sinstructions.
CAsskullcapsaredesignedfor"singleimpactonly",anyskullcapwhichhasbeensubjected toasevereimpactorhasbeenwornbyaridersufferingconcussionshouldnotberegarded asserviceableandshouldbereplaced.If youhaveanyconcernswiththeconditionofyour ownskullcapyoushouldspeakto (Name )
UnderRule(C)25,theBHArequireseveryTrainertoensurethat wheneverapersonismountedon ahorseinhiscareinhiscapacityasatrainer, thatpersoniswearingasafetyvest whichmeetsthe standardlaiddowninSchedule(D)2,headed"safetyvests".Disciplinaryactionmaybetaken againstanytrainerwhoseemployeesarenotseento becomplyingwiththisRule.
Asaminimumrequirementnostableemployeeshallbemountedonahorseunlesshe/sheis wearingasafetyvestwhichmeetsthecriteriaset outintheRulesof Racingandcanbefoundon thefollowinglinkandissubjecttochangefrom timetotime:
Safetyvestsmustnotbemodifiedinanywayandfittedinaccordancewithmanufacturer's instructions.Theymustalsobeinaserviceablecondition.Itisrecommendedthatsafetyvestsare replacedat leastevery3years,howevertheyshouldbereplacedsoonerintheeventof an accident.
NOTE
DrawingontheRiskAssessments,theemployermaydecidethat someorallofthefollowing shouldbewornincertaincircumstances.For example:
Skullcap-whenclipping,leading,longreining,stallspractice,lungeing,loading,teasingor workinginthecoveringbarn.
ReflectiveClothing-fluorescenttabardsfor ridingoutinthedarkandlight-colouredorfluorescent clothinginthedaylight.
SafetyVest -must bewornatalltimeswhilstmountedandstronglyadvisedwhendismountedand engagedinotherpotentiallyhazardousstabletasksie.lungeing,longreining,clippingetc.
Gloves-it isadvisableto wearsuitablegloveswhenlungeingorleading.Protectiveglovesshould alsobewornwhenhandlingchemicalsetc.
Goggles-shatterproofgogglestoprotecteyesonthegallops.Thesemaybeconsidered essentialwhenridingbehindonmostsurfacesinordertopreventkickback.
Ridingboots-suitablebootswithsmoothsoleandasmallheelshouldbewornwhenmountedatalltimes.
ProtectiveFootwear-whenhandlinghorsesfromtheground.
Earplugs-toprotectfromnoise(egonatractororaforklift).
Overallsorsuits-toprotectfromdustorsplashing,contaminationbyrodentsetc.
Visors- toprotecteyeswhenstrimming/hedgecutting
Dustmasks- mayberequiredforworkingwithhayandstraw.Clothingshouldbeappropriateto thejob.
Anyequipmentdeemedto benecessaryfor thesafeundertakingofatask isinterpretedas PersonalProtectiveEquipment,andmust beprovidedtoemployeesfreeofcharge.
Wellingtonbootsoranyfootwearwithribbedsolesarenotconsideredassuitablefootwearwhen mounted.
Jewellery(earrings,rings,bracelets,brooches,cosmeticstudsinsertedthroughtheskin,etc)shouldnotbewornwhenemployeesareincontactwithhorses.Wristwatchesarepermissible,but shouldhavealeatherorsyntheticstrap,ratherthanametalbracelet,inorderto minimiserisk. Longhairshouldbetiedbackorsecuredsoasnotto impairvisionorto riskentanglementwith equipment,tackorhorses
SECTION17-POORVISIBILITY
Samplepolicy
Whenhorsesarebeingexercisedinpoorvisibilityallridersandallhorsesshouldwearhigh visibilityand/orreflectiveclothingatalltimes.
SECTION18-SAFEUSEOFALL-TERRAINVEHICLES(ATVS),TRACTORS
Guidance
1.Thisadviceappliestosit-astrideATVssometimesknownasquadbikes.Thesemachines aredesignedforoff-roaduse.Althoughtheyappearverystable,mostATVaccidentsinvolve overturningandthiscanhaveseriousconsequences.Themost importantsafetyissueswith respecttosit-astrideATVsaretraining,personalprotectiveequipment- particularlythe wearingof appropriateheadprotection- maintenanceanddrivingtosuittheterrain. DetailedadviceonthesafeuseofATVscanbefoundinthefreeHSEInformationSheet AIS33availablefrom HSEofficesanddownloadablefromtheHSEWebsite.
2.ProfessionaltrainingisvitalandisacceptedbyHSEasmeetingthelegalrequirementsofbothTheHealthandSafetyatWorkAct1974andtheProvisionandUseofWork EquipmentRegulations1998.Ridersshouldhaveformaltheoryandhands-ontraining providedbyacompetentinstructor. (Detailsof trainingcoursesareavailablefrom Lantra, TheForestryCommission,AgriculturalTrainersandCollegesaccreditedbythesetwo bodiesorfrom dealers.)
3.Headprotectionisessential.ThisshouldbeaBSIapprovedhelmet,eitheraridinghat;a motorcyclehelmet;oracustommadeATVhelmet.
4.ATVridersshouldwearclothingthat isstrongandcoverstheirarmsandlegs.Glovesare usefulforprotectionandto keephandswarmincoldweatherforgoodcontrol.Wearstrong bootsorwellingtonswithagoodgrip.Protect eyesfrom insectsandbrancheswitheithera visororgoggles.
5.Nevercarryapassengeronasit-astrideATV.Thelongseatisforoperatorstoshifttheir weightbackwardsandforwardsfordifferentslopesandconditions,NOTforcarrying passengers.
6.Itisimportantthat usersfollowmanufacturer'sadviceontheweightof loadsortrailed equipmentfortheirparticularmachine.AsgeneralguidancetheHSEleaflet,AIS33, advisesatrailernoseloadontotheATVhitchpointof approximately10%ofthetotalweight ofthetraileditemandits load.Un-brakedtrailedloadsshouldnotexceedtwicetheweight oftheATV, andbrakedtrailedloadsshouldnotexceedfourtimestheweightof theATV.Loadscarriedonracksshould,wherepossible,beevenlydividedinweightbetweenthe rearandfrontracksfordrivingonfairlylevelground.For steepuphilltravelloadsarebest placedonthefront rackandforsteepdownhilltravelontherearrack.Neverexceedthe manufacturer'sweightlimitsforloadingtherearandfront carriers.Donotfitany accessoriesfor carryingloadswithoutconsultingthemanufacturerordealer.
7.OffroadridingishardonanATVsoitisessentialto carryoutmaintenanceto the manufacturer'srecommendations.Checkinparticular:
8.Tyrepressures- checkthesedailyasonlyonepsidifferenceinpressurecancausevehicle controlproblems.Useagaugethat isdesignedfor measuringanddisplayinglowpressure- usuallysuppliedwiththeATV.
9.Brakesandthrottles- checkthat thebrakesgiveasafestraightstopandthat thethrottle operatessmoothlyinallsteeringpositions.Brakesotherthandiscbrakescanhavea relativelyshortlifeunlesstheyareregularlyandeffectivelymaintainedinaccordancewith themanufacturer'srecommendations.
10.Rollbarsarenotrecommendedforsit-astrideATVs.
11.Lapstrapsshouldnotbefitted.
12.Weathercabsrestrict arider'sabilityto jumpclearinanoverturn.Carefullyassesstherisk fortheparticularconditionsof usebeforefittinganysuchstructureandconsultthe manufacturerforinformation.
Sit-InATVsincludingtheMule,ArgoCat-ScottTrack;Gaitor;Ranger;Hiller;Goblinandother similarmachines
1.Thelegalrequirementfortrainingisthesameasforsit-astrideATVs.
2.Wherethereisariskof themachinerollingover, somedeviceto protectridersand passengersshouldbeprovided.Thiswouldnormallybeacab,roll-overframeorrollbar.
3.Restrainingdevicessuchasseatbeltsshouldbefittedandwornbythedriverand passengerswherearollbarorcabisfitted.
4.Ifthereisariskofoverturning,employeeswhoarecarriedintherearofsit-inATVsshould beprotectedbyrolloverprotectionandseatrestraints.
TRACTORS
Samplepolicy
1.Thetractorisonlytobeusedbytrainedandauthorisedemployees.Safetycritical components,egbrakes,steering,rolloverprotection,tyres, visibilityaidsshouldbe checkedbythelocaldealer.Thedriverisresponsiblefordailychecksofitemssuchas mirrors,lapbeltetc.Anydefectsshouldbereportedto(Name………………………..)
2.Passengersshouldonlyrideonatractor ifthereisasecondseatprovidedforthispurpose.
Passengersshouldnotrideinanunsafepositionegdrawbars,rearlinkageetc.
3.Ifatractorweighsmorethan560kgitshouldbefittedwithasafetycaborrollover protection.
4.WhilstdrivingatractorfollowtheSAFESTOP-itmakessurethatnothingwillmove.
`SAFESTOP'is
•makingsurethehandbrakeison;
•makingsureallcontrolsareinneutral;
•stoppingtheengineandremovingthekey.
ALWAYSDOIT:-
beforeleavingtheseat;or whenanyoneapproaches;or
whenanyoneisworkingonthemachine.
5.Unguardedpowertakeoff(PTO)shafts,machineblockagesandmaintenancecausemany seriousinjuries.CorrectguardingisessentialandyoumustrememberSAFESTOP.Thisis themostimportantsteptomakesureofsafety.
6.Donotallowanyoneto operateamachinewithoutaPTOguardontheshaft orwitha damagedPTOguard.
7.Whilstatractor canoverturnanywhere,onslopes,nearfielddrainsandevenontheflat,mostincidentshappenontheslope.Alltractordriversmustknowandrecognisethe dangersof slopesandbeadequatelytrainedif drivingonslopes.
8.Accidentshappenbecausedriversmisjudgeslopes,ignorechanginggroundconditionsand forgettheeffectofloadsonstability.
•overturningcanhappenonflat groundaswellasslopes
•matchtheequipmenttothetractor
•alwayscoupleandusetheimplementbrake
•keepalltractorsandmachinerywellmaintained
•usetheseatbelt
•makesureasafetycabisfitted.
Signed......
Dated......
SECTION19-SMOKING,ALCOHOLANDDRUGS(seealsothepoliciesonmisuseofsubstancesinWelfare)
SpecificLegalPolicy/Samplepolicy
TheBusinesshasapolicythat doesnotallowsmokingexceptindesignatedareas,noralcohol consumptionduringworkinghours,norworkundertheinfluenceof drugs.
Ifanemployeeistakingprescriptiondrugswhichmayaffecttheirabilityto carryouttheirdutiesor haveimplicationsfortheirhealthandsafetyandthehealthandsafetyofotherstheymustnotify
……………………….Employeeswhoarebringingprescriptiondrugsintoworkpremisesmustnotify………………………………..Allsuchinformationwillbetreatedassensitivepersonaldata.
SECTION20-TACKANDSADDLERY
Samplepolicy
1.Itistheresponsibilityof eachemployeetochecktheirtackdailybeforeuse.Anyitemsthatlookto beinneedofrepairshouldnotbeusedbutshouldinsteadbetakento
(Name).Tacktoberepairedshouldbelabelled"NOTFORUSE".The itemswillthenberepairedorreplaced.
2.Ifanitembreakswhilstinuse,it shouldbetakento (Name)tobedealt withinaccordancewith1above.
3.Itistheresponsibilityofeachemployeeto ensurethattheyridewithappropriatelysized stirrupirons.
SECTION21-VETERINARYMEDICINESANDMATERIAL
Samplepolicy
Allveterinarymedicinesandmaterialarekeptlabelledinalockedcabinetunderthesupervisionof(Name )Arecordof allmedicinestocks iskept. Removalanduseof medicines andmedicalequipmentshouldbeloggedandsignedfor.
1.Thefollowinginformationshouldbeusedtoassesstheriskswithmedicines:
2.Hazarddatasheetssuppliedwithsubstancesboughtorprescribed
3.Manufacturer’s guidance
4.Use-bydates
5.Veterinaryinstructionsregardinguse
6.Theseshouldbeconsultedfor adviceonhandling,storageanddisposalofmedicines(and equipment).EmployeesshouldfollowtheprecautionsidentifiedintheCOSHHrisk assessments
7.Beforeanymedicationisusedtheuse-bydateshouldbechecked,veterinaryinstructions followedandrecordsofusekept. Onlyauthorisedstaffcanadministermedicinesand treatment.
8.Itisextremelyimportantthat ahighstandardof cleanlinessismaintainedwhenhandling veterinarymedicinesandequipmentandwhendealingwithsickorinjuredanimals.Care mustbetakentoavoidcross-infectionandcontamination.Employeesmustwashtheir handsbeforeandafter touchinganyopenwoundorsourceof infectionorskineruption.Any clothingwhichbecomescontaminatedwithveterinarypreparationsorwithdischargefrom themouth,nose,anus,genitalorurinarytract, hoovesoranywoundorskineruption, shouldbeimmediatelyisolatedfrom contactwithhumansandanimalsandwashedor discardedassoonaspossible.Specialinstructionsshouldbeissuedif ahorsehasto be isolatedtopreventthespreadof infection.
9.Onceveterinaryequipmenthasbeenused,it shouldbeeithersafelydiscardedorsterilised beforebeingplacedbackinthecabinet.
10.Ifveterinarypreparationsareinadvertentlyspilled,thespillageshouldbethoroughlycleared upandtheareacleanedinaccordancewiththemanufacturer'sinstructions.If thespillage cannotbeclearedupstraightaway, stepsshouldbetakento stopthespreadof thespillage topreventanyotherperson,horseorequipmentbeingcontaminatedbythespillage.
11.Allpeoplewhocomeintocontactwithveterinarymedicinesorequipmentshouldwashtheir handsthoroughlyafterwards.
Ifanypersoninadvertentlycomesintodirectskincontactwithanyveterinarypreparation,orif any medicationgetsintotheeyesormouth,thisshouldimmediatelybereportedto thehealthand safetyrepresentative.Appropriatetreatmentshouldbeadministered,inaccordancewiththe manufacturer'sinstructions.If thecontactisextensiveorprolongedinnature,orifthemedicationis believedto beparticularlyharmful,thenmedicalandveterinaryadviceshouldbesought immediately.
SECTION22-VISITORS
SpecificLegalPolicy/Samplepolicy
Visitorswillbesignedinandoutof aVisitorsBookkeptintheOffice.
Intheeventofanemergencythatrequiresevacuationofthepremisesitwillbetheresponsibilityof(Name)toensurethatallvisitorsareevacuated.
SECTION23-WASTEDISPOSALANDCARCASSREMOVAL
Samplepolicy/Guidance
WASTEDISPOSAL
TheBusinesswillensurewasteisdisposedof inaresponsiblemannerwithdueregardto recycling andbiodegradability, andwillobtainpermit(s)whereappropriate.
Anycommercialwastewillbecarriedawaybylicensedcarriers. Unauthorisedburningof wastecancarryseriousfinancialconsequences.
CARCASSREMOVAL
Thiswillbedoneinaccordancewiththedirectionsof veterinarystaff inattendance.
SECTION24-WELFARE
Samplepolicy/Guidance
Occupationaldiseases
Employeesshouldbeawareofthefollowingoccupationaldiseasesandnotify(Name……………...)immediatelyofanysymptoms.Itistheemployees'responsibilitytomakethemselvesawareofthe symptomsofanyofthefollowingoccupationaldiseases:
Farmer's lungAsthma
HayFeverRingworm
Weil'sDisease(Leptospirosis)Tetanus SalmonellaAnimalAllergies
CampylobacterCorynebacterium
Substancemisuse
1.UnderHealthandSafetylegislationtheyard/studhasadutytoensurethehealth,safetyandwelfareofemployees,andmustassessthelikelyriskstothehealthandsafetyofemployees.Employeesalsohaveresponsibilitiesfor themselvesandotherswhotheir actionsmightaffect.
2.Theseresponsibilitiesextendtothemisuseofsubstanceswhichaffecttheperformanceofemployeeswhileat work.It isthepolicyof theyard/studnotto allowemployeesto work undertheinfluenceof substancesi.e.alcoholordrugs.Todosoplacesemployeesand thirdpartiesat risk,andrenderstheyard/studliableto legalproceedingsandfinancial penalties.
3.Forexample,undertheRoadTrafficAct,theyard/studhasadutytoensurethatemployees arenotundertheinfluenceof alcoholand/ordrugswhiledriving,attemptingto driveor beinginchargeof avehicle/operatingmachineryonaroadorotherpublicplace.This includestheridingof horses.UndertheMisuseofDrugsAct,itisanoffencefor the yard/studto knowinglypermittheproduction,supplyoruseof controlledsubstancesonthe premises.
4.Whereanemployeeappearsto haveaproblemof substancemisuse,he/sheisencouraged toseekhelpfromtheyard/studwho,ifappropriateandat theemployersdiscretion,will providesupportinlinewiththeracingandbreedingindustry'sdrugandalcoholpolicyandin conjunctionwithappropriateorganisations.
5.Acopyof theSubstanceMisusepolicyisavailableto allemployeesandcanbeobtained fromtheNTF,TBA,NASSandRacingWelfarewhocanalsoofferemployeeguidance, assessment,counsellingandreferralto appropriateagencies.
LiftingandManualHandling
1.Avoidhazardousmanualhandlingwherepossible.Anassessmentof theriskassociated withanyhazardousmanualhandlingthat cannotbeavoidedwillbeundertakenby (Name ).
2.Mechanicalhandlingaidseg.wheelbarrows,sackbarrowsandtrolleysetc shouldbeused tohelpreducetheriskof injury.Traininginsafeliftingtechniquesmayberequiredandwill beprovidedwherenecessary.
Work-relatedStress
Pressureat workcanaffectpeopleindifferentways,andwhilebeingunderpressurecanoften improveperformance,excessivepressurecanleadto stress,whichcanbeacauseof illhealth.Itisourdutytoensurethat employeesarenotmadeillbytheirwork,andwherestress causedor madeworsebyworkcouldleadto illhealth,ariskassessmentwillbecarriedout.
NB:Forfurtherinformation,ashortguidetoWork-relatedStressisavailablefromtheHSE.
Ifyouconsiderthatyouhaveastressproblem,pleasetalkto...... Ifyoudonot wishtodothis, youareencouragedtocontactRacingWelfareforconfidentialhelpandadviceon 08006300443.Alternatively, youcancontactTheRuralStressInformationNetworkon0247 6412916(9amto5pm,MondaytoFriday).TheRSINisnotatelephonehelplinebutstaffwillrefer callersto suitablelocalagencies.
Newandexpectantmothers
Pregnancyisnotequatedwithill-healthandtheintentionisto preventriskstotheexpectantornew motherandto thechildfrom workwhichwouldnotusuallyproducesuchrisk.Aninitialrisk assessmenthasbeencarriedoutconcerningtherisksto newandexpectantmothersinthe yard/stud.Anumberoffactorshavebeenconsidered(seeexamplesbelow)andwillberegularly reviewed:
Restfacilities-thecanteenmaybeusedforrestpurposes.
Manualhandling-pregnantandpost-natalmothersareatmuchgreaterriskthanusualfrom manualhandling.Theyshouldnotlift heavyloadsandshouldnotnormallybeinvolvedinsuch tasks.
Chemicalagents - wherepossible,exposureto hazardoussubstanceswillbeprevented.If thisis notpossible,PersonalProtectiveEquipmentwillbeprovided.
Riding- thiswilldependonourriskassessmentandinsomecases,medicaladvicemaybe needed.
Livestock- expectantmothersshouldavoidallcontactwithpregnantewesastheycarrythe organism"OvineChlamydiosis".
Femaleemployeesshouldinform.(Name) inwritingif theyarepregnant,have givenbirthintheprevioussixmonths,orarebreastfeedingasearlyaspossible.
NB.Aguide"Newandexpectantmothersatwork"explainstheactionsneededtocomplywith HealthandSafety fireandprovidesinformationonknownrisksto newandexpectantmothersand isavailablefrom HSEBooks.
SECTION25-WORKINGALONE
SpecificLegalPolicy/Samplepolicy
Anyemployeeworkingalonewillhaveaccesstoradiocommunicationoramobilephone. Prolongedworkingaloneshouldbedirectedby(Name ) andtakeintoaccount:
1Theageoftheperson.
2Theirgeneralhealth.
3Arrangementsformakingregularcontact.
SECTION26-WORKINGATHEIGHT
SpecificLegalPolicy/Samplepolicy
1.Workingat heightwillonlybeundertakenfollowingasuitableriskassessment.
2.Ladderswillonlybeusedbyemployeesafter consultationwith(Name……………..)
3.Specialistworkingat heightshallonlybecarriedoutbybonafidesub-contractorsorby suitablyqualifiedstaff appointedby(Name………………….).
SECTION27-YOUNGPEOPLEANDTHEDISABLED
SpecificLegalPolicy/Samplepolicy
YOUNGPEOPLEANDTHEDISABLED(seealsoInductionandtraining)
TheBusinessrecognisesthat beforeemployingapersonbelowtheageof18,it hasaresponsibilityto carryoutariskassessmentwhichtakesintoaccount:
1.thelayoutandfittingoutof theworkplaceandtheparticularareawheretheywillwork;
2.thenatureof anyphysical,biologicalorchemicalagentsto whichtheymaybeexposed,as wellasthelengthandextentof thatexposure;
3.thetypeofworkequipmentthatwillbeusedandhowit willbehandled;
4.theorganisationof theworkprocessesinvolved;
5.theneedtoassessandprovidehealthandsafetytraining;
6.therisksfrom particularagents,processesandwork;
Itwillalso,asappropriate,considerphysicalorpsychologicalcapacity;paceof work;temperature extremes;noiseorvibration;radiation;compressedair;hazardoussubstances;andlackof training andexperience.
Beforeemployingchildrenof compulsoryschoolage(currently16yearsand10monthsonthelast FridayinJune),orofferingthemworkexperienceplacement,theBusinesswilltelltheirparentsor carersof thefindingsof theriskassessmentandcontrolmeasurestaken.
TheBusinessisawareof itsresponsibilitiestoensurethat youngpeopleundertakeappropriate trainingandthatit isunderstood.
NB:SeealsoAppendix3WorkingTimeDirective
THE DISABLED
TheBusinesshasaresponsibilityto;
1.takeaccountofdisability, avoidingassumptions;
2.involvedisabledemployeesinriskassessmentby(Name ) andmaking reasonableadjustments;
3.consultotherswithappropriateexpertiseasnecessary.