Section 01820 - Demonstration and Training

Section 01820 - Demonstration and Training

DESIGN A/E NOTE - GUIDE SPECIFICATION CONVENTIONS

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Rev 19JUN09 j:\Projects\Active\com-deca_design_criteria_revisions-04071\Guide Specifications\TJG Innformation

SECTION 01820

DEMONSTRATION AND TRAINING

PART 1 - GENERAL۞

1.1SUMMARY

1.1.1.This Section includes administrative and procedural requirements for instructing Government personnel, including the following:

1.1.1.1.Demonstration of operation of Contractor-Furnished, Contractor-Installed systems, subsystems, and equipment.

1.1.1.2.Training in operation and maintenance of Contractor-Furnished, Contractor-Installed systems, subsystems, and equipment.

1.1.1.3.Demonstration and training videotapes.

1.1.2.Related Sections include the following:

Edit below if no phasing of project

1.1.2.1.Division 1 Section "[Phase Turnover and ]Contract Closeout" for additional operational and maintenance training.

Delete below if no commissioning requirements

1.1.2.2.Division 1 Section "Commissioning Requirements" for administrative and procedural requirements for demonstration and training as part of building systems commissioning.

1.1.2.3.Divisions 2 through 16 Sections for additional requirements for demonstration and training for products in those Sections.

1.2SUBMITTALS

1.2.1.Instruction Program: Submit two copies of outline of instructional program for demonstration and training, including a schedule of proposed dates, times, length of instruction time, and instructors' names for each training module. Include learning objective and outline for each training module.

1.2.1.1.At completion of training, submit one complete training manual(s) for Government's use.

1.2.2.Qualification Data: For instructor.

1.2.3.Attendance Record: For each training module, submit list of participants and length of instruction time.

1.2.3.1.Require attendees to sign in and out of all training meetings.

1.2.4.Evaluations: For each participant and for each training module, submit results and documentation of performancebased test.

1.2.5.Demonstration and Training Videotapes: Submit two copies within seven days of end of each training module.

1.2.5.1.Identification: On each copy, provide an applied label with the following information:

  1. Name of Project.
  2. Name and address of photographer.
  3. Name of DeCA Program Management Assistance Contract Inspector (PMAC).
  4. Name of Contractor.
  5. Date videotape was recorded.
  6. Description of vantage point, indicating location, direction (by compass point), and elevation or story of construction.

1.2.5.2.Transcript: Prepared on 81/2by11inch paper, punched and bound in heavyduty, 3ring, vinylcovered binders. Mark appropriate identification on front and spine of each binder. Include a cover sheet with same label information as the corresponding videotape. Include name of Project and date of videotape on each page.

1.3QUALITY ASSURANCE

1.3.1.Instructor Qualifications: A factoryauthorized service representative experienced in operation and maintenance procedures and training.

1.3.1.1.Factory-Authorized Service Representative Qualifications: An authorized representative of manufacturer who is trained and approved by manufacturer to inspect installation of manufacturer's products that are similar in material, design, and extent to those indicated for this Project.

1.3.2.Photographer Qualifications: A professional photographer who is experienced photographing construction projects.

1.3.3.Pre-instruction Conference: Conduct conference at Project site. Review methods and procedures related to demonstration and training including, but not limited to, the following:

1.3.3.1.Review and finalize instruction schedule and verify availability of educational materials, instructors' personnel, audiovisual equipment, and facilities needed to avoid delays.

1.3.3.2.Review required content of instruction.

1.3.3.3.For instruction that must occur outside, review weather and forecasted weather conditions and procedures to follow if conditions are unfavorable.

1.4COORDINATION

1.4.1.Coordinate instruction schedule with PMAC and Store Director. Adjust schedule as required to minimize disrupting Government's operations.

1.4.2.Coordinate instructors, including providing notification of dates, times, length of instruction time, and course content.

1.4.3.Coordinate content of training modules with content of approved emergency, operation, and maintenance manuals. Do not submit instruction program until operation and maintenance data has been reviewed and approved by PMAC.

PART 2 - PRODUCTS

2.1INSTRUCTION PROGRAM

2.1.1.Program Structure: Develop an instruction program that includes individual training modules for each system and equipment not part of a system, as required by individual Specification Sections, and as follows:

2.1.1.1.Motorized doors, including overhead coiling doors and automatic entrance doors.

2.1.1.2.Equipment, including loading dock equipment, grease hoods and foodservice equipment.

2.1.1.3.Fireprotection systems, including fire alarm and fireextinguishing systems.

2.1.1.4.Intrusion detection systems.

2.1.1.5.Conveying systems, including elevators.

2.1.1.6.HVAC systems, including airhandling equipment, air distribution systems and terminal equipment and devices.

2.1.1.7.HVAC instrumentation and controls.

2.1.1.8.Electrical service and distribution, including transformers, switchboards, panelboards, uninterruptible power supplies and motor controls.

2.1.1.9.Packaged engine generators, including transfer switches.

2.1.1.10.Lighting equipment and controls.

2.1.1.11.Communication systems, including intercommunication, surveillance, clocks and programming, voice and data, and television equipment.

2.1.2.Training Modules: Develop a learning objective and teaching outline for each module. Include a description of specific skills and knowledge that participant is expected to master. For each module, include instruction for the following:

2.1.2.1.Basis of System Design, Operational Requirements, and Criteria: Include the following:

  1. System, subsystem, and equipment descriptions.
  2. Performance and design criteria if Contractor is delegated design responsibility.
  3. Operating standards.
  4. Regulatory requirements.
  5. Equipment function.
  6. Operating characteristics.
  7. Limiting conditions.
  8. Performance curves.

2.1.2.2.Documentation: Review the following items in detail:

  1. Emergency manuals.
  2. Operations manuals.
  3. Maintenance manuals.
  4. Project Record Documents.
  5. Identification systems.
  6. Warranties and bonds.
  7. Maintenance service agreements and similar continuing commitments.

2.1.2.3.Emergencies: Include the following, as applicable:

  1. Instructions on meaning of warnings, trouble indications, and error messages.
  2. Instructions on stopping.
  3. Shutdown instructions for each type of emergency.
  4. Operating instructions for conditions outside of normal operating limits.
  5. Sequences for electric or electronic systems.
  6. Special operating instructions and procedures.

2.1.2.4.Operations: Include the following, as applicable:

  1. Startup procedures.
  2. Equipment or system breakin procedures.
  3. Routine and normal operating instructions.
  4. Regulation and control procedures.
  5. Control sequences.
  6. Safety procedures.
  7. Instructions on stopping.
  8. Normal shutdown instructions.
  9. Operating procedures for emergencies.
  10. Operating procedures for system, subsystem, or equipment failure.
  11. Seasonal, weekend and unoccupied modes of operation operating instructions.
  12. Required sequences for electric or electronic systems.
  13. Special operating instructions and procedures.

2.1.2.5.Adjustments: Include the following:

  1. Alignments.
  2. Checking adjustments.
  3. Noise and vibration adjustments.
  4. Economy and efficiency adjustments.

2.1.2.6.Troubleshooting: Include the following:

  1. Diagnostic instructions.
  2. Test and inspection procedures for collecting specific performance data.

2.1.2.7.Maintenance: Include the following:

  1. Inspection procedures.
  2. Types of cleaning agents to be used and methods of cleaning.
  3. List of cleaning agents and methods of cleaning detrimental to product.
  4. Procedures for routine cleaning
  5. Procedures for preventive maintenance.
  6. Procedures for routine maintenance.
  7. Instruction on use of special tools.

2.1.2.8.Repairs: Include the following:

  1. Diagnosis instructions.
  2. Repair instructions.
  3. Disassembly; component removal, repair, and replacement; and reassembly instructions.
  4. Instructions for identifying parts and components.
  5. Review of spare parts needed for operation and maintenance.

PART 3 - EXECUTION

3.1PREPARATION

3.1.1.Assemble educational materials necessary for instruction, including documentation and training module. Assemble training modules into a combined training manual.

3.1.2.Set up instructional equipment at instruction location.

3.2INSTRUCTION

3.2.1.Engage qualified instructors to instruct Government's personnel to adjust, operate, and maintain systems, subsystems, and equipment not part of a system.

3.2.1.1.PMAC and Store Director will furnish Contractor with names and positions of participants.

3.2.2.Scheduling: Provide instruction at mutually agreed on times. For equipment that requires seasonal operation, provide similar instruction at start of each season.

3.2.2.1.Schedule training with PMAC and Store Director with at least seven days' advance notice.

3.2.3.Evaluation: At conclusion of each training module, assess and document each participant's mastery of module by use of a written performancebased test.

3.2.4.Cleanup: Collect used and leftover educational materials and give to PMAC and Store Director. Remove instructional equipment. Restore systems and equipment to condition existing before initial training use.

3.3DEMONSTRATION AND TRAINING VIDEOTAPES

3.3.1.General: Engage a qualified commercial photographer to record demonstration and training videotapes. Record each training module separately. Include classroom instructions and demonstrations, board diagrams, and other visual aids, but not student practice.

3.3.1.1.At beginning of each training module, record each chart containing learning objective and lesson outline.

3.3.2.Videotape Format: Provide highquality VHS color videotape in fullsize cassettes.

3.3.3.Recording: Mount camera on tripod before starting recording, unless otherwise necessary to show area of demonstration and training. Display continuous running time.

3.3.4.Narration: Describe scenes on videotape by audio narration by microphone while videotape is recorded or dubbing audio narration offsite after videotape is recorded. Include description of items being viewed. Describe vantage point, indicating location, direction (by compass point), and elevation or story of construction.

3.3.5.Transcript: Provide a typewritten transcript of the narration. Display images and running time captured from videotape opposite the corresponding narration segment.

END OF SECTION

insert project name and location

June 2010

DEMONSTRATION AND TRAINING

01820 - 1

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