THE SCIENCE AND RELIGION CLUB OF THE UNIVERSITY OF KABIANGA

PREAMBLE

DESCRIPTION OF TERMS

CHAPTER ONE: THE CLUB

CHAPTER TWO: STRACTURE OF THE CLUB

CHAPTER THREE: MEMBERSHIP

CHAPTER FOUR: THE CLUB MANAGEMENT

CHAPTER FIVE: SOCIETAL PROCEDURES

PREAMBLE

We members of Science and Religion Club of University of Kabianga-

  • Driven by the ultimate desire to achieve success;
  • Applying the professional knowledge and skills hereafter attained through training;
  • Aware of the relevant beaurocrasies and laws governing our Country Kenya and the University ofKabianga;
  • Committed to social responsibities and the spirit of teamwork;
  • Sensitive to our internal and external environments;
  • In solidarity unite adopt and enact this constitution as the governing statutes of our Club.

GOD BE OUR GUIDE

DESCRIPTION OF TERMS

The following is a list of terms and their uses as portrayed in the context of this constitution.

TERM / MEANING
The Club / The Science and Religion Club
R&S / Young Investors, Entrepreneurs and Leaders Development
The University / Th.
The / The Club’s Board of Directors

CHAPTER ONE: THE CLUB

Commencement and existence of The Club

  1. The Club shall commence on the date of registration to an infinite existence thereafter.
  2. The Name of The Club shall be as follows:

(1)The Science and Religious Club of University of Kabianga.

(2)It shall be hereafter abbreviated as ‘TheRSKabianga’.

Location and physical address

  1. The head operation zone of The Club shall be located in Kericho county at The University of Kabianga under which it is established
  2. RS Club shall be addressed through the University of Kabianga box office: P. O. Box 2030, Kericho until otherwise agreed upon.

Societal symbols

  1. The Club shall have the following symbols:

(1)A harmonized logo that shall appear in all the official documentation of The Club as appearing in the schedule;

(2)There shall be a seal of The Club that will accompany documentation of utmost relative importance as appearing in the schedule;

(3)There shall be a slogan for The Club that shall be consistent with the objectives, mission and vision of The Club and the members;

  1. Other symbols shall be agreed upon from time to time constitutionally by the members

Objectives

  1. The primary objectives of TheClub shall be:

(1)Bridging the ideological gap between Science and Religion;

(2)Connecting the different cultures and diversities in Kenya;

(3)Spearheading a comprehensive research on Religion and Science in Africa;

(4)Consolidation of the abundant variety of talents among the members in harmony with a bid to tap and develop them;

  1. The auxiliary objectives of The Club shall be:

(1)Ensuring the overall welfare of the members through solidarity and kinds;

(2)Transform and maintain an educated and innovative status among the members;

(3)Joint acquisition and dissemination of relevant knowledge required in the achievement of success;

(4)Working with the community in bid to improve our culture, environment and promote the Societal values that are:

  1. Unity
  2. Self sustenance
  3. and Diligence

Mission

  1. The mission of The Club shall be:
  • To create a harmony between Religion and Science.

Vision

  1. The vision of The Club shall be:
  • Become the leading Club in Religion, Science and Caltural development among the Kenyan generation.

Status declaration:

  1. The Club is funded by the Templeton Religion Trust and exists Under the SCIO of Oxford University (UK) thus adheres to the instructions and the regulations of the Trust;
  2. The society has been created to bring together components of Social and Natural Sciences, join topologists, historians and philosophers to explore contemporary Science and Religion issues.
  3. The Club shall have a separate entity from the members who are also the owners, it shall be empowered to enter into contracts sue and/or get sued as a separate entity from the owners;

CHAPTER TWO: STRACTURE OF THE CLUB

Framework of TheClub

  1. The entire Club shall be divided into three main groups:

(1)The Leadership Group:

  1. it shall be in charge of the overall running of The Club and the development of leadership skills and knowledge among the Club members
  2. it shall be composed of three main department each under a department head as follows:
  1. The Management Department
  2. The Operations Department
  3. The Information and Publicity Department
  4. The Finance Department
  5. The Personnel Department

(2)The Theatre Group

  1. It shall be in charge of all the entertainment strategies undertaken by The Club and instilling cultural mindedness among the members
  2. The main purpose of the group shall be to incorporate the themes of the club into arts for dramatic and diversity affiliation effects;
  3. It shall be composed of the following departments:
  1. The Drama department
  2. The Debate Department
  3. The Music Department
  4. The Writers Department

(3)The General Group

  1. This shall be the composed of every member of the Club that is neither in the Leadership nor the Theatre Group,
  1. Each of the three groups shall be under a group leader appointed from time to time by the Club members.
  2. All the departments of The R&SClub shall have a unique functional role and be placed under a department head.
  3. The present departments of The Club and their rolesare as follows:

(1)The management department:

  1. In charge of the overall running of The Club
  2. Responsible for the day to day decision making of The Club

(2)The finance department:

  1. In charge of all the financial activities of The Club
  2. Shall ensure transparency and accountability in financial processes.

(3)The personnel department:

  1. In charge of the general welfare of members and the staff
  2. Charged with the responsibility of hiring and firing of staff

(4)The Information andpublicity department:

  1. In charge of the branding, advertising and public relations of the Club
  2. Link the entire Club with the external operational environments
  3. In charge of all the internal flow of information of The Club
  4. In charge of all the official registers and documents of The Club

(5)The Operation department:

  1. Charged with undertaking all the operations ventured into by The Club.
  2. Shall be in charge of the production processes of The Club

Hierarchy of theClub

  1. The offices of the club in hierarchy shall be of the following descending order:

(1)The Chairperson

(2)The Vice Chairperson

(3)The Secretary General

(4)The Chief Coordinator

(5)Appointed Committees

  1. Authority of The Club shall be exercised with reference to the above hierarchy.
  2. Each department shall have the powers to appoint committees focused on optimizing their roles and responsibilities
  3. The committees shall be charged with the responsibility of submitting researched recommendation to The Club to aid in decision making.
  4. Any committee created shall not at any time consist of representatives less than three or more than seven.

CHAPTER THREE: MEMBERSHIP

Conferring of membership

  1. The Club shall be composed of not less than seven members and an infinite maximum.
  2. Membership shall be conferred with reference to the provisions of this constitution.
  3. Membership shall be open and voluntary to any persona vested with interest in humanities and science.
  4. One shall be called a member upon the complete fulfillment of the membership requirement that shall include:

(1)Providing evidence that one has read and understood this constitution and has avid knowledge of the Club’s expectations.

(2)Complete payment of the relevant membership fees that shall be determined from time to time by The Club’s management;

(3)Acquisition of a membership certificate and The Club identification card that shall symbolize the association with The Club;

(4)And any other fulfillment as shall be determined by The Club from time to time.

Membership categories

  1. There shall be four membership categories namely-

(1)Academic StaffMembership: this shall compose of the members who have fully subscribed to the following conditions:

  1. Are part of the academic staff of the University
  2. Have paid all the required registration fees;
  3. possess a membership certificate and Club’s identification card;

(2)Non-Academic Staff Membership: this shall compose of members who are neither part of the academic staff nor the Student fraternity but have fulfilled all other requirement of the Academic Staff Membership.

(3)Student Membership: this shall be compose of people who are affiliate students of the University.

(4)Friends of The Club Membership: this shall be issued to other outstanding organizations that wish to associate with The R&SClub.

  1. All the four membership categories shall bear similar basic membership rights that shall include the participation in election processes.

Procedure for membership

  1. A prospective member shall follow the following procedures to become a real member:

(1)Read keenly and understand the constitution of The Club that shall be tested randomly during the registration process

(2)Internalize the mission and vision of The Club and prove commitment to the societal values

(3)Fully fill up the registration form and pay up in full the required fees, a membership certificate and a card shall be issued.

(4)Be actively involved in the day to day running of The Club.

Responsibilities of members

  1. Each member shall have the responsibility to:

(1)Uphold and respect this constitution;

(2)Attend all the meetings of The Club;

(3)Be actively involved in the day to day running of The Club;

(4)Be committed to the Club objectives and values.

(5)Behave in manners that depict professionalism and self-respect.

Lose of membership

  1. Any form of membership shall be lost if:

(1)A member seize without apology to attend up to five consecutive Societal meetings;

(2)A member with reasonable proof is found guilty of fraudulence against The Club;

(3)A member does not respect and uphold this constitution.

  1. When membership is lost, one should formally reapply for membership or return The Club membership certificate and card seizing to relate to The Club thereafter.

CHAPTER FOUR: THE CLUB MANAGEMENT

Authority of theClub

  1. The Club shall be overly managed on behalf of the members by The Leadership Group that shall be the center of authority.
  2. There shall be an Executive Committee constituted by the members of the Leadership Group that shall function in the implementation of the recommendations and procedures set in place by the Club Members.
  3. There shall exist several other subsidiary committees appointed from time to time to serve particular interests and purposes.
  4. The Functions of the Executive Committee shall be:

(1)To ensure that all the objectives of The Club are met;

(2)Coordinate and manage the functions of The Club on behalf of the members;

(3)Enter into contracts and submissions on behalf of the members;

(4)Manage transparently the finances of The Club on behalf of the members;

(5)Safeguarding the assets of The Club.

(1)The Chairperson ;

  1. Shall be the Managing Director and the CEO of the entire Club
  2. Shall be the link between The R&S Club and its external environments
  3. Shall be the Chairperson of the Executive Committee
  4. Shall be the patron of the Leadership group
  5. Shall be the head of the Management Department
  6. Shall be the overall individual authority in the Club
  7. Shall assume a coordinating and overseeing function over all the departments of The Club
  8. Shall be a signatory to all formal documentations of The Club including all the key financial transactions.

(2)The Treasure;

  1. Shall be the Chief Financial Officer of The Club
  2. Shall be the head of the Finance Department
  3. Shall be the bearer of all financial records and statements
  4. Shall be the financial adviser to the Executive Committee and the entire Club,
  5. Shall be in charge of the organizing and presentation of financial summaries to the Executive Committee and the entire Club members
  6. Shall together with the Chairperson be signatories to all financial disbursement and receipts

(3)The Vice Chairperson;

  1. Shall be the Chief Operation Officer of The Club
  2. Shall be the Vice Chairperson of the Executive Committee and the entire Club
  3. Shall be the Organizing Secretary of the board of directors
  4. Shall be the head of the operations department
  5. Shall be the organizer of all the events including the meetings of The Club
  6. Shall be the Patron of all the projects initiated by theClub and the Board of Directors.

(4)The Secretary General;

  1. Shall be the Chief Communication Officer of The Club
  2. Shall be the Secretary of Executive Committee and the Club’ Chief Secretary
  3. Shall be the head of the information and publicity department
  4. Shall be the bearer of all the records of The Club including the constitution with regard to the departments of The Club.
  5. Shall take minutes for the Executive Committee when in session,
  6. Shall with the consultation of the Operations Director be in charge of the processing of documents like membership certificates and cards on behalf of The Club
  7. Shall be in charge of the general internal flow of information in The Club

(5)The Personnel Director;

  1. Shall be the Chief Human Resource Officer of The Club
  2. Shall be the head of the Personnel Department
  3. Shall be the Chairperson of the Welfare Committee
  4. Shall together with the information director be in charge of the registration of members and maintain close contact with the entire Club.
  5. Shall be in charge of addressing members complains and representing them to the Executive Committee

(6)The Relations Director;

  1. Shall be the Chief Public Relations Officer of The Club
  2. Shall be in charge of all the external publicities and exposures of The Club
  3. Shall be the public promoter of the events organized by the Operations Director and the entire Club
  1. There shall be an Executive Committee composed of the following officials:

(1)The Chairperson of The Club

(2)The Vice Chairperson of The Club

(3)The Secretary General of The Club

(4)The Chief Treasure of the Club

(5)The Chief Coordinator of the Club

(6)Theatre Director of the Club

  1. There shall be a Welfare Committee of not less thanseven representatives that shall be appointed by the Vice Chairperson.
  2. The Welfare Committee shall be in charge of the overall welfare of The Club and its members.
  3. Any decision making and operational procedures shall submit to the hierarchy of power.
  4. Where individual roles intersect, the principles of teamwork and collective responsibility shall be applied.

CHAPTER FIVE: SOCIETAL PROCEDURES

Club meetings

  1. The Club shall hold internal meetings from time to time.
  2. The quorum of all The Club meetings shall be two third (2/3) of the entire representation. This shall also apply to the committees.
  3. There shall be general meetings that shall fall into three categories namely:

(1)Annual General Meetings:

  1. Held annually by members of the entire Club within the last week of September.
  2. The meeting shall be aimed at the summery of the annual operations of The Club and the election of new representative to the Board of Directors.

(2)Monthly General Meetings:

  1. Held during the last week of each month
  2. Aimed at informing members on the general status of The Club and addressing uprising concerns

(3)Spontaneous General Meetings:

  1. Held randomly in regard to a current affair.
  2. Aimed at finding solution to particular concerns.
  1. Each meeting session shall have a chairperson as the coordinator and a secretary to take minutes.
  2. The minutes of any meeting in The Club shall be duly signed by the meeting coordinator and the secretary and presented to the Secretary General for recordkeeping.
  3. Members shall be obligated to attend all the meetings they are a part of and actively participate in their proceedings
  4. Any member anticipating absence must send a formal apology for absence to the secretary of the meetings before the actual commencement of the meetings.

Election procedure

  1. There shall be a Special Electoral Committee that shall be appointed by the members of the Club during the period of the general elections and automatically seize to exist after the elections are peacefully and formally undertaken and handing over of offices is achieved.
  2. The appointments to the Special Electoral Committee shall take place during the annual general meetings before the dissolution of the Executive Committee and the elections follow within a period of nine days after the appointment.
  3. Members appointed to the Special Electoral Committee shall be realmembers of the Club that do not hold any Societal obligation and proof to be fair and impartial.
  4. The elections shall be undertaken to elect the officials of the Executive Committee.
  5. Elections shall be through secret ballot where members will have the right to cast their votes democratically and independently.
  6. Any election petitions shall be addressed by the Special Electoral Committee before its automatic dissolution.
  7. Any real member of The Club shall be eligible to campaign for elective posts provided that they have not served twice in the Executive Committee or are not members of the Special Electoral Committee.
  8. No member shall be eligible for reelection after two consecutive successful elections and any member elected shall serve The Club for a period of one year before the next general election.
  9. If any office becomes vacant after the general elections and the dissolution of the Special Election Committee, it shall be the responsibility of the Executive Committee to appoint interim officials to the vacant offices.

Operation procedures

  1. The operations of The Club shall follow formal and professional standards.
  2. Decisions shall be jointly arrived at through the majority rule before they are formally implemented.
  3. The Executive Committee shall involve members in the active management of The Club.

Financial procedures

  1. All the financial procedures of The Club shall be overseen by the Treasurer and the chairman of The Club
  2. There shall be no disbursements made without the signature of both the Chairperson and the Treasurer.
  3. Any transaction involving the flow of finances in The Club shall be duly and timely accounted for by the finance department.

Welfare Procedures

  1. The welfare committee shall be in charge of motivating and rejuvenating the members of The Club to stimulate and improve their productivity
  2. This shall be through the organization of challenges and camps focused on keeping members motivated and active.
  3. The committee shall assist members financially and morally.

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