AL-KOWTHER MODEL SCHOOL
FROM KG TO SECONDARY LEVEL
SCHOOL NAME
Somalia
COUNTRY
ANNUAL REPORT
An update on our business this year
Written by USAMA AKI SHARIF 1, RAAIDA ALI 2, NABILA HASAN 3, HAMDA MOHAMED 4, FAWZIA SIID 5, SALAH MOHAMOUD 6, ABDISALAM HASSAN 7, ABDIHAKAM ABUKAR 8, ZAKARIYE HASAN 9, ISMAIL ALI 10, MUNA KHADAR 11, ZAKIYA HASSAN 12, HALIMA HUSSEN 13, HAMDA ABDULLAHI 14, ZAIMA ABDULLAHI 15, ABDIHAMID YAKUB 16
STUDENT 1, STUDENT 2, STUDENT 3, STUDENT 4, STUDENT 5, STUDENT 6
abdihamid yakub
LEAD TEACHER
Created as part of the School Enterprise Challenge Awards Programme – Bronze Level
Section A: Executive SummaryBusiness Name / IGAYAABI Cafeteria and Sweets
Business Activity / Team sensitization; formation of business team through voluntary process; selection and validation of the business team on voluntary basis; work division among the team; feasibility study through brainstorming, key informant Interview, focus group discussion, and observations; market survey; identification of target customer; identification of business main product and prioritization through consultative processes with potential customers; selection of business location; resource mobilization; fundraising for business start-up capital; business stock preparation; supplier selection; community engagement; business idea submission; business plan submission for review, final business plan submission; business start-up; rehabilitation and renovation of shop in the school; contracting with engineer for shelves making; preparation of stock both imported and local made stock; preparation of school business launching event; conduct the launch event; business running; addressing challenges as arisen; preparation of annual report; review of annual report; submission of annual report.
Main product / service / Traditional Somali tea and coffee with herbal; local made confections including; sesame, coconut, nuts, candy, cake, samosas, and desserts; in addition to imported chocolates, biscuits, and chips. Main product also include, mineral water, soft drink, juice, and ice cream.
Our school business social media (Facebook page, blog, Twitter account etc.) / Al-kowther Model School from K.G to Secondary Level
Number of students involved in business implementation activities (including writing this Annual Report) / Boys 14 / Girls 9 / Total: 23
Number of students in whole school / Boys 364 / Girls 236 / Total 600
Number of parents involved in our school business / 11 parents
Financial Summary
Period of time covered in this report: _4_ months
Our local currency (___) / US Dollars $
Total Income (Actual) / 21,890,000 / 995
Total Costs (Actual) / 14,850,000 / 675
Profit (Actual) / 7,040,000 / 320
Section B: Running Our Business
1. Here is a summary of what we did to set up and run our business.
Alkowther model school interested to be part of the school enterprise challenge program and decided to participate in 2017, in the aim of building of our own school business to resolve the financial gaps of the school, support the vulnerable children who are unable to pay school fee, and enhance our business skills and knowledge through participation of business design, running, and management.
We were asked our opinion and interest to partake the business establishment processes voluntarily, twenty three members including, students, teachers, and management interested to contribute the business idea voluntarily although seven students moved with their family who moved to other district and transferred to other schools. Then, we had a meeting with our parents with the help of school headmaster, and shared with them the business idea and consulted if they concur our interest in contributing the establishment of school owned business. Some parents were reluctant to accept that and argued this may disturb their children’s academic achievement and consume their time. After deep discussions number of our parents agreed the decisions that we have taken in order to contribute and be part of the business team. We organized ourselves and we elected a lead Teacher among our team. The teacher took the lead in organizing the team and dividing the tasks among us, and we developed a team register and put a file.
A brainstorming section was carried out to discuss about the best and suitable business that can be established, and we asked ourselves; why the business is needed and what is the size of the business we need to establish. We recommended number of various business types and finally we picked one business and agreed to establish a cafeteria and sweets shop inside our school to address the needs our refreshment needs during the break time and also serve those outside the school as well.
A market survey have been carried out by us (Ref. business plan report) in the aim of knowing the availability of market for the product, who is our customer, who is going to buy the our product, number of population in the our business location, what is the potential risks and challenges that may face our business, how can be addressed these challenges, who is our competitors. We used our market survey methodology of focus group discussions, and simple questioners. About 91% of respondents showed their interest to buy our product (coffee/team /Juice, and sweets) if a new business established in this district. Furthermore, we identified business competitors in our location, as there are three competitors that we analysed their strengthens and weaknesses, and discussed our competitive advantage over other business at the area. We stated number of our competitive advantage; having a business place, the quality of our product we offer, our customer care and others. Then, we carried out our business SWOT analysis touching base what are our business strengthens, weakness, what opportunities do we have for our business, and is there any threats face our business? We demonstrated strengthens such as having unutilized room in the school, the uniqueness of our product, and other available resource that can support our business set up. The weaknesses we identified include; limited financial resource, limited working hours in the business, and others, we also realized an existing opportunities that can enable us to gain a profit. We used to go outside for getting snacks, sweets and ice cream, this is an opportunity we brought the business inside our school and we create our own business for delivering a better services to ourselves as student, our teachers, and our management, and we can also benefit the neighbour community who don’t have one cafeteria. We also thought about the potential threats can face us like other competitors in the area.
We did a resource mapping and focussed the financial resource availability, we agreed to conduct fund raising activity and we also collected contribution from parents, teachers and administration teams. We also borrowed fund from a good friend.
During the actual implementation of our business establishment, we put place a defined operational plan and we shed light on and listed the required tasks to set up the business and we divided the tasks among us. Each member was given a clear role to play and responsibility to carry out, and also agreed a well-defined business structure.
Here are the names and positions of our school business team members with a reference if they are teachers/students and a diagram of our business team structure.
1. Zaima Abdullahi – Organization Founder –Management team
2. Abdihamid Yakub – Teacher- Management team
3. Abdirisak Isse- Student- Management team
4. Hamda Abdullahi – School director – Operation team
5. Usama Aki Sharif - Student- Operation team
6. Abdirahman Abukar – Student- Operation team
7. Halima Hussein - School mentor- Production team
8. Raaida Ali- Student- Production team
9. Nabila Hasan- Production team
10. Hamda Mohamed – Student – Production team
11. Fawzia Siid- Student- Sales team
12. Abdirahman Sh. Nur – Student- Sales team
13. Salah Mohamoud – Student - Sales team
14. Abdisalam Hassan Sh. – Student – Finance team
15. Abdihakam Abukar- Student- Finance team
16. Najma Ali - Student- Finance team
17. Ismail Mohamoud- Student- Promotion and Advertisement
18. Ismail Farah - Student- Promotion and Advertisement
19. Hamza Mohamed- Student – Promotion and Advertisement
20. Abdirahman Yakub - Student – Stock keeper
21. Zakariye Hasan - Student- Stock keeper
22. Zakiya Hassan –Teacher - Quality controller
23. Ismail Ali- Student- - Quality controller
Business Structure
We also put in place our marketing and sales plan in consideration with four “Ps” Product, Price, Place, and Promotion.
a) Product – Our product/service is Mixed of:
- Cofee and tea
- Jiuce, soft drinks and mineral water
- Sweets and confections of local made imported like, chocolate, cake, buiket, sombosas, ….
- Ice cream
b) Price – Selling price of our product is various prices taking into account the low income, middle, and high income customers, the avarage in USD is $0.1 cent to $2
c) Place – We are selling our product/service at this place: At Alkowther model school and residents of Wadajir district.
d) Promotion – We promoted our product/service by: Networking and community involvement, social media, posters, and part-take school’s yearly advertisement in local media and TV.
Before we started our marketing processes we discussed about the best suit name of our business, a various names were shared and discussed and finally one name was agreed in a democratically manner and we selected local name “IGAYAABI” for our business, which means “Awe-inspiring” in English.
A business launching events was carried out on 5th August 2017, whereby our parents and school neighbours were invited to attend the launching event. The participation was really amazing. We also designed our logos and agreed the attached logo in the first page of this annual report.
Section C: Use of Profits
2. Here is an explanation of how we decided what we plan to spend our profits on:
Before we opened the business we discussed about the profit and what we are going to do our profit we gain our school business, there was hot discussion whereby some of the members suggested to use all the profit for school improvement, like gardening the school, caring school environment, and school maintenances, others recommended to use all profit for supporting the low income students, others suggested to assist vulnerable IDP children living outskirts of the city, others wanted to use for skills development of the students in the school holidays, while others recommended to share the profit among stakeholders equally in which lot of members had concerns on that arguing some students may move other schools, others will graduate, and teachers may resign as well as school management.
Finally, we agreed in consensus to be mainly used the profit for bursaries for vulnerable students, then school maintenance, establishment of aid box, for the vulnerable children that will be assisted to the internally displace children who are suffering and don’t have basic needs, like, food, clean drinking water, and dignity kits (cloth, shoes, cleaning bar soap etc). And also students, teachers, workers, school management, and other school visitors put small amount as a charity when they want.
OUR AGREED PROPORTION OF PROFIT SHARE IN THE END OF THE YEAR
Recipients / Percentage (%) of Profit
School management: to be used for bursaries for vulnerable students / 25%
School management: to be used for school gardening, repairs and other maintenances. / 25%
Business team leader who is the “Aid box” keeper: to be used for assisting the vulnerable children in the internally displaced camps. / 25%
School management: to be used for students’ skills development like to take them tour in different industries, like agriculture production factories, telecommunication companies, construction companies, fishing companies, livestock production companies … etc / 25%
100%
Section D: Our Achievements, Challenges and Solutions
3. These were the 3 biggest challenges we faced when planning/setting up/running our business and the solutions we came up with to overcome them:
a. Challenge #1: overcrowd of students in the break time to get jiuce, sweets in the limited time avialableSolution: we increased number of sellers, we also used the big space infront of the shop and we put big table that enabled us to serve more students at one time.
b. Challenge #2: Transfer of school business student members from school to other school
Solution: we contracted extra bus owners to support bringing students a far away destances to the school that enabled to get new students who want to join our school in the next year.
c. Challenge #3: Time consuming of business stock purchases
Solution: we established good and credible relationship with our suppliers who brought us the ordered stuffs at school.
3. These are the 3 most important things we learned:
1. Creative utilization of the small available resources can make good impact to the people owned and the environment as well.
2. Getting information and guidance of business minded experts leaded to rethink our waste management, caring our environment through planting useful vegetables, fruit trees, and flowers which are useful our health and make our working environment more conducive.
3. Teach a man to fish helps the communities to fully utilize their small locally available resources and maximize their output and establish sustainable source of income the impact positively their living conditions.
Section E: Sustainability & Business Development
4. Our business has a positive impact on the environment and our community because: we use environmental friendly products with affordable prices. In addition to that we learned number of lessons that leads to us to rethink our environment and build it to make positive impact on us and the entire community.
Our business increased our ability to mobilize our natural resource like soil, water, our knowledge and skills to make things differently.
5. Our school business has the potential to carry on running sustainably next year and have a positive impact on the local environment and our community. This is our three point action plan of how we will keep it running:
1. Maximizing local product businesses
2. Expand the business to serve to the broader community
3. Encourage our community to eat nutrient food
4. Establish small garden in our school that produced some tomatoes, potatoes, onion, beans, and maize which we can use for business.
OR
Our school business does not have the potential to carry on running next year because we cannot make a profit and/or our business is not socially/environmentally sustainable. These are the three biggest lessons we have learned about why our business has not been as successful as we planned AND what we have learned we should do differently next time:
1.
2.
3.
Appendix Section: Students in Action
Please find in this space some evidence that clearly shows our involvement as students in the setting up of our business. You will find 3-5 photos (or if that’s not possible, we will share quotes from participating students).A photo of our launch event:
A photo of us running our business:
A phot of our team writing business annual report
A photo of our financial record keeping:
We write our financial records in very quickly when selling the products and later we key in computer and print in a monthly basis after that we keep in a file.
FINANCIAL REPORTING