School Crisis Response Plan

School Crisis Response Plan

Checklist

Date:Location:

The following checklist has been adapted from School Emergency Response: Using SEMS at Districts and Sites prepared by the California Governor’s Office of Emergency Services < Note: Any crisis response plan you develop must beconsistent with the SEMS (Standardized Emergency Management System)--Section 8607 or the California Government Code and the California Code of Regulations, sections 2400--2450.

Planning/Mitigation – Part A

What have we done to reduce our potential losses? Which of the nonstructural hazard mitigation measures below have been completed at our school? The following checklist can help the team assess the hazards at the school.

Are bookshelves, file cabinets, and freestanding cupboards bolted to the wall or arranged to support each other?

Have heavy items been removed from the tops of bookshelves and cupboards?

Have windows in the classrooms and other campus buildings been equipped with safety glass or covered with protective film?

Are partitions, ceilings, overhead lights, and air ducts secured to the structure of the buildings?

Have inventories been made of hazardous chemicals in areas such as the science building and maintenance shops?

Does our curriculum include an earthquake/disaster preparedness program?

Has our school developed programs for staff and parent groups to discuss the school’s policies regarding student release versus a holding period, and the development of emergency plans for the home?

Does our school have a system for storing vital data and records? Are duplicate copies of important data stored in an off-site location?

SLEP 07-08

What Are We Currently Doing? / What Are Our Needs? / How Will Needs/Gaps Be Met? / Who Will Do It and When?

Planning/Mitigation Assessment Worksheet

SLEP 07-08

CR Handout 2

School Crisis Response

Preparedness – Part B

The following checklist includes activities that, if conducted in advance, may ensure that students, faculty staff, and the campus will survive an emergency with minimal risk of injury or damage.

Do we have a disaster plan? Is it compliant with the five principles of SEMS? (See Fig. 7.) Has district legal staff reviewed the crisis response procedures and forms?

Do we have policies and procedures for handling crisis situations?

___Before they happen?___When they happen? ___Post crisis follow-up?

Is the staff trained to respond to alerts for lockdowns and evacuations? (See Fig. 9.)

Do we have an alternate site for an evacuation that is secure and contained enough (e.g., enclosed by fences) to allow us to supervise the transitions of parent-student reunions or transfer of students to hospitals?

Have members of the Crisis Response Team been trained to perform their roles and responsibilities relating to SEMS’ principles (i.e., management, planning/intelligence, operations, logistics, and finance)?

Have we conducted an inventory of the skills and needs of our staff? Have we conducted training in first aid, damage assessment, search and rescue, and fire suppression?

Does our staff know the location of the main gas, electricity, and water shut-off valves? Who has been trained to check for damage and turn off it the need arises?

Have we made a list and a map of the locations and availability of first aid and other emergency supplies?

Is our staff aware of the fact that under Government Code Section 3100 they are disaster service workers? Do they know what this role entails?

Do we have sufficient supplies—water, food, blankets, and so on—to handle emergency periods that may last up to three or four days?

Is everyone aware of the location of primary evacuation routes and alternate routes? Have we planned practice evacuation drills?

Does our team have a police liaison?

Does the team have a media liaison and plan for contacting media?

Does the team have a working relationship with community service providers,

a list of telephone numbers, and contact persons?

Does the team have a telephone tree?

Does our school have a designated space for service providers involved in crisis management and for community meetings?

Has the team created and printed forms to assist in crisis management?

Do we have a plan for emergency coverage of classes?

Does the team have a plan for how to alert staff?

Has the team established procedures for annual in-service training of new staff and update and review for all staff?

Is the team familiar with the procedures involved and the forms used in claiming disaster assistance from the state and federal governments?

From School Emergency Response: Using SEMS at Districts and Sites

SLEP 07-08

Preparedness Assessment Worksheet

What are we Currently Doing? / What Are Our Needs / How Will Needs/Gaps Be Met? / Who Will Do It and When?

CR Handout 3

SLEP 07-08

School Crisis Response Workshop

Staff ICS

SLEP 07-08

Staff Capacity Inventory

Name(s) / Skill / Certificate
Y/N/NA / Date of Last
Certification
Or Training / Comments
CPR
Basic First Aid

Emergency First Aid

Triage Classroom

Building Safety

De-escalation

Second Languages

CISM/CISD

SLEP 07-08

School Crisis Response Workshop

Staff Assignment

Date:Location:

Staff Positions

Who is the most likely staff person to be designated as the primary:

Incident Coordinator:

Public Information Officer:

Operations Chief:

Logistics Chief:

Planning/Intelligence Chief:

Incident/Log Scribe:

Administration/Finance:

Other Key Staff:

Could Act as Interpreter:

Has relationship with many parents:

Knows most of the students:

Has First Aid/Medical skills:

Is familiar with the physical facility:

Have the keys to all locks (doors, padlocks, etc):

Has on going relationship with community agencies:

The person who might be responsible for the visitor sign in information:

The person who might be responsible for student medications:

The person who might be responsible for emergency information of students:

SLEP 07-08

School Incident Command Structure

Position

/ Name/Contact Information / First Alternate/Contact Information /

Second

Alternate/Contact
Information / District Level
Support/Contact
Information

Incident Commander

Public Information Officer
Liaison
Safety Officer
Operations Chief
Logistics
Intelligence and Planning
Finance
List Others On Back

SLEP 07-08

School Incident Command Structure

Operations Team

Operation Chief(s):

Name First Alternate Second Alternate

Role

/ Team Members / Responsibilities / Training/Needs
Accountability / *Denotes Team Leaders
Search and Secure
First Aid
Triage
Parent-Student Re-unification
Building Inspection
Access Control
Mental Health
List Others On Back

SLEP 07-08

School Incident Command Structure

Logistics Team

Logistics Chief(s):

Name First Alternate Second Alternate

Role

/ Team Members / Responsibilities / Training/Needs
Transportation / *Denotes Team Leaders
Food and Water
Supplies
Shelter and Clothing
Sanitation
Additional Staff
List Other on Back

School Incident Command Structure

Planning and Intelligence Team

Planning Chief(s):

Name First Alternate Second Alternate

Role

/ Team Members / Responsibilities / Training/Needs
Observation Data / *Denotes Team Leaders
Data Collection
Data/Needs Analysis
Strategy Team
Communications
Meetings, Debriefings Set-Up
List Other on Back

SLEP 07-08

School Incident Command Structure

Finance Team

Finance Chief(s):

Name First Alternate Second Alternate

Role

/ Team Members / Responsibilities / Training/Needs
Record Keeping / *Denotes Team Leaders
Data Collection
List Other on Back

SLEP 07-08

PREPAREDNESS WORKSHEET

Telephone Tree

Who is called first, second, third?

Name/Title / Telephone Number / Time called
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:
Office:
Home:
Cell:

School Crisis Response

Crisis Box/Supplies

EACH SITE SHOULD DETERMINE SPECIFIC NEEDS AND ENSURE THAT ALL OF THE CONTENTS ARE IN THE APPROPRIATE BOX/PACK AND ARE CURRENT.

SITE:LAST UPDATED://200

BY (print name):

SIGNATURE:

Map or diagram of campus with evacuation sites marked

Staff emergency vest(s) of appropriate color (if required)

Student/staff emergency cards/roster

Student/staff attendance for current day

Student/staff sign out sheet (not official)

Appropriate facility keys

Latex gloves in zip lock bag

Flashlight with batteries bagged separately

Whistle

Two pens

Large marker

Small notebook and/or legal pad

Scissors and/or utility tool

Post it notes

Assorted band-aids

Lifesavers or other hard candy

Class activity or game (if appropriate)

Other items specific to this location

To download complete Crisis Response publication from the California Attorney General and the California Superintendent of Schools Public Instruction go to:

School Crisis Response

Communication

Communication

Communications equipment we have:

Our radios are kept:

The person responsible to keep radios charged is:

The person responsible to get the radios during an emergency is:

If a crisis happens during school hours, we will communicate with the Incident Management Team by:

With the staff by:

With the students by:

With parents by:

If a crisis happens during non-school hours, we will communicate with the Incident Management Team by:

With the staff by:

With the students by:

With parents by:

During a Shelter In Place or Lock Down incident we will communicate with our Incident Management Team by:

With our Staff by:

With our Students by:

With our Parents by:

School Crisis Response

Staging Areas

Date:Location:

Staging Areas

Our Evacuation sites are:

Primary: Secondary:

Our Parent Release Center is/could possibly be:

Our Command Center:

Primary: Secondary:

Sketch Your School Site

Show Buildings, Roads, Open Areas

Crisis Probability Inventory

List the ten highest probability incidents being the most probable.

Type of Crisis / Number / Letter / Type of Crisis / Number / Letter
Avalanche / ______/ ______/ Accidental Death / ______/ ______
Cyclone / ______/ ______/ Bomb Threat / ______/ ______
Dam Rupture / ______/ ______/ Bombing / ______/ ______
Drought / ______/ ______/ Bus Accident / ______/ ______
Earthquake / ______/ ______/ Drive by Shooting / ______/ ______
Fire: / Gang Confrontation / ______/ ______
During School / ______/ ______/ Hazardous Material / ______/ ______
After School / ______/ ______/ Homicide / ______/ ______
Flood / ______/ ______/ Hostage Situation / ______/ ______
Freeze / ______/ ______/ Kidnapping / ______/ ______
Hurricane / ______/ ______/ Natural Death
(Student or Staff) / ______/ ______
Tornado / ______/ ______/ Plane Crash / ______/ ______
Other (specify) / ______/ ______/ Racial Confrontation / ______/ ______
Riot / ______/ ______
Shooting: / ______/ ______
Off Campus / ______/ ______
On Campus / ______/ ______
Suicide / ______/ ______
Train Derailment / ______/ ______
Trespassing / ______/ ______
Water, gas, sewer main break / ______/ ______
Other (specify) / ______/ ______

Write the corresponding letter

next to each crisis type:

L = lockdown

E = evacuate

C = contain

S = shelter in place

SLEP 07-08

SLEP 07-08

Emergency Response – Part C

The following checklist provides emergency response needs during crisis situations.

Have staff and others been directed not to repeat information until verification is obtained?

Do we have a procedure for notifying the superintendent?

Do we have a system for convening the Crisis Response Team and reviewing duties?

Do we have a system for notifying staff, such as counselors, psychologists, and other social workers?

Do we have a system for announcing the time and place of emergency staff meetings?

Do we have a checkout procedure for releasing students to parents or designated responsible parties?

Do we have emergency sanitation procedures?

Have we assigned a spokesperson? Do we have a translator who can inform non-English-speaking parents and guardians?

Has a central emergency operations center (EOC), command post, or other central planning area been identified?

Has the EOC been equipped with:

• Maps of the campus, facilities, and hazards in the area?
• Enrollment sheet for the current year?
• First-aid supplies and other tools necessary to manage the emergency response after a disaster?

As needed, have we assigned team members and other staff to:

• Work with EMT’s (emergency medical technicians) to identify students and get a list of hospitals with the names of students who were sent there?
• Supervise parent-student reunifications (requires student emergency cards)?
• Supervise grounds?
• Direct media, politicians, and other non-emergency personnel to an alternate site (away from the emergency response area) and deal with their questions?
• Notify parents. Support staff, and a feeder schools?
• Provide support to staff?
• Collect student belongings?
• Other:

From School Emergency Response: Using SEMS at Districts and Sites

SLEP 07-08

Response Assessment Worksheet

What Are We Currently Doing? / What Are Our Needs? / How Will Needs/Gaps Be Met? / Who Will Do It and When?

SLEP 07-08

CR Handout 14

School Crisis Response

Recovery – Part D

Do we have a plan for a faculty meeting to update staff as soon as possible and let them discuss feelings and reactions?

Do we have plans to debrief with the Crisis Response Team as soon as possible?

Do we have absentee policies for teachers/students after a disaster?

Do we have a procedure for checking with families to see if it is acceptable to provide funeral information to others?

Do we have a procedure for making a formal statement or announcement?

Have we identified additional students, staff, and parents that are likely to be most affected by the news of the crisis, and assigned staff/community professionals to assist them?

Do we have a procedure for assessing and communicating the need for additional community resources?

Do we have a plan for absent, affected, or substitute teachers?

Do we have a list of suggested readings for teachers, parents, and students on grief, suicidal ideation, and other post-traumatic stress reactions?

After the disaster, do we have a plan to amend the crisis response procedures?

Do we have an agreement with mental health organizations to provide counseling to students and their families after the disaster?

Have we established alternative teaching methods for students unable to return immediately to classes (e.g., correspondence classes, tele-teaching, group tutoring)?

Do we have a plan for conducting classes elsewhere if buildings are damaged (e.g., half-day sessions, alternative sites, portable classrooms)?

Do we have a plan for helping students cope with feelings of loss, grief, and lack of control following a disaster? Do staff members have training to watch for potential suicidal tendencies?

Do we have a plan to monitor crisis anniversaries (e.g., natural disasters, student suicides, other student deaths):

Recovery Questions:

1. The resources we have to assist from within our own school are:

1. The resources we have to assist from our own district are:

1. The resources we have to assist from the community are:

From School Emergency Response: Using SEMS at Districts and Sites

SLEP 07-08

Recovery Assessment Worksheet

What Are We Currently Doing? / What Are Our Needs? / How Will Needs/Gaps Be Met? / Who Will Do It and When?

SLEP 07-08

Crisis Response Plan Worksheet Summary

Item / Completed Y/N / Comments/Next Steps
Crisis Response Planning Team
School Administration
Classified
Certificated
Parents
Students
Emergency
Law Enforcement
Red Cross
Other:
Incident Command System
Incident Commander
Public Information Officier
Liaison
Safety Officer
Operations
Logistics
Planning and Intelligence
Finance

SLEP 07-08

Crisis Response Plan Worksheet Summary

Item

/ Completed Y/N / Comments/Next Steps
Capacity Development Training
Capacity Development Training
Basic First Aid
Emergency First Aid/Triage
Incident Command System
Incident Commander
Operations Chief
Logistics Chief

Planning and Intelligence Chief

Finance Chief
CISD/CISM
Curriculum Trainings
Mitigation
School Safety Plan
Social Climate
Readiness
Protocols
Drills
Tabletops
Simulations
All Staff Trained On Plan and Role
Target Hardening
Visitor Sign In Protocol
Building Access Limited
High Potential Areas Identified
Adequate Staff Coverage

SLEP 07-08

Crisis Response Plan Worksheet Summary

Item

/ Completed Y/N /

Comments/Next Steps

Preparedness
Written Plan
Classroom Supplies
Whole School Supplies
Well Defined Roles
Practice Drills and Simulations
Communication Systems
Crisis Response Toolbox
Curriculum
Facing Fear/Masters of Disaster
Capacity Training
Response Protocols
Verifying Event
Communication
Intra
Extra
Ongoing
Protocols
Lockdown
Evacuation
Containment
Shelter In Place

SLEP 07-08

Crisis Response Plan Worksheet Summary

Item

/ Completed Y/N /

Comments/Next Steps

Aftermath
List of Mental Health Personnel
Certificates on File
MOU’s on File
Screened and Approved
Screening Tool
Tracking Tool
Drills
Tabletops
Simulations

SLEP 07-08

SLEP 07-08