MINUTES OF THE
REGULAR MEETING OF THE
SCHOOL BOARD OF ISLE OF WIGHT COUNTY
April 9, 2009
ROLL CALL
Upon roll call the following Board members were present:
David Goodrich
Dr. George Bradby
Hayes Griffin
Herbert DeGroft
Also in attendance:
Dr. Michael McPherson, Superintendent
Sharon Gwaltney, Clerk
Absent:
Kenneth Bunch, Board Member
Woodrow Crook, School Board Attorney
CALL TO ORDER
The Chairman, Mr. David W. Goodrich, called the meeting to order at 7:00 p.m.
WELCOME AND MOMENT OF SILENCE
Mr. Goodrich welcomed all those present and asked that they join in a moment of silence.
PLEDGE OF ALLEGIANCE
Board Member Herb DeGroft, led the Pledge of Allegiance to the United States Flag.
ISLE OF WIGHT ACHIEVERS
Mrs. Katherine Goff recognized students and staff members for outstanding academic and civic achievements. A list of students and their achievements is attached.
SPECIAL PRESENTATION
Mrs. Goff presented the following teachers as the newly selected Teachers of the Year 2009:
2009 Isle of Wight County Teachers of the Year
Joanne Ferraioli Carrollton Elementary School
Celeste Knoll Carrsville Elementary School
Susan Mingee Hardy Elementary School
Donna Christie Westside Elementary School
Kathryn Owens Windsor Elementary School
(Elementary School Level Teacher of the Year)
Julian Wilson Smithfield Middle School
Stephanie Hill Windsor Middle School
(Middle School Level Teacher of the Year)
Tyler Mosley Smithfield High School
Dawn Carroll Windsor High School
(High School Level Teacher of the Year)
Dawn Carroll was recognized as the Isle of Wight County School Teacher of the Year.
REQUESTS TO SPEAK
Citizen comments on agenda and non-agenda items were heard by the School Board. In accordance with School Board Policy BDDH-E, citizens were asked to observe the maximum five (5) minute time limit when addressing the Board.
Mrs. Stephanie Bailey – Budget
Mr. Michael Uzzle - Budget
ADOPTION OF CONSENT AGENDA
Donations
Hardy Elementary School$ 333.07 Donated by Target Corporation as part of the
Take Charge of Education Program
Windsor Middle School$ 150.00Donated by the Zuni Ruritan Club for the
Wildcat Book Café Program
Windsor High School $1,890.98Donated from the estate of Max and Lois Duncan
for the school library
Tidewater Regional $9,215.00Donated by the U.S. Navy
Governor’s School
Overnight Field Trips
Smithfield High SchoolTechnology Student Association
Tyson’s Corner, Vienna, VA
State Competition
FBLA Students
Reston, VA
FBLA State Competition
Financial Reports
Monthly financial reports for March and Year-to-Date are attached. Food Service report covers period through February.
INSTRUCTION
Raising a Reader Program
The division received the Raising a Reader Program for one preschool classroom at Carrollton Elementary School. The cumulative total of these instructional materials is $1865.00. The source of these monies is the Education Funding line item through Smart Beginnings - Western Tidewater, International Paper, the Virginia Early Childhood Foundation and the locality of Isle of Wight County. Each school division (Isle of Wight, Franklin, and Southampton) that is an active participant in Smart Beginnings - Western Tidewater received this program for one classroom. Mrs. Ellen Couch and Mrs. Rosenberry, VPI teacher at CAES, have received training on how to implement this program. Raising a Reader is a research-based program to improve the status of early literacy school readiness through a take-home book program, parent education, andteacher training.Dr. Mehaffey and Mrs. Couch were present to respond to questions of the Board.
2009 Summer School Budgets - Elementary and Middle School
It was proposed that the K-8 summer school program be held at Westside Elementary School between July 6, 2009, and July 30, 2009. Budgets are attached. Dr. Mehaffey requested that the summer school program be approved as presented. Following the presentation, Dr. Mehaffey addressed questions from the Board.
Member (Dr. George Bradby) Moved, Member (Hayes Griffin) seconded the originalmotion to approve the K-8 summer school program as presented. Upon a roll call vote being taken, the vote was: Aye: 3 Nay: 1. Motion CARRIED. 3 - 1 (DeGroft dissenting)
Extended School Year Proposal - 2009
It was proposed that the extended school year program be approved as presented. Budgets are attached. Mrs. Rollins-Hines presented information on the extended school year program and addressed concerns raised by the Board.
Member (Herb DeGroft) Moved, Member (Dr. George Bradby) seconded the original motion to approve the extended school year proposal for summer 2009 as presented. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
REPORT FROM THE SUPERINTENDENT
Revised Evaluation Due Date - Administrator
Member (Dr. George Bradby) Moved, Member (Hayes Griffin) seconded to amotion to change the due date for administrator final evaluation to June 30. This change allows time for additional information to be received. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Reprimand Revision
Dr. McPherson recommended a change in evaluation guidelines and related policies.
Member (Hayes Griffin) moved, Member (Dr. George Bradby) seconded the following motion:
A reprimand issued by a direct supervisor or the superintendent during the school year will result in an unsatisfactory evaluation for that year.
The direct supervisor must meet with the superintendent before issuing an employee reprimand.
Upon a roll call vote being taken, the vote was: Aye: 3 Nay: 1. Motion CARRIED. 3 - 1 (DeGroft dissenting)
Revised Job Description:
Transportation Technician
The job description has been revised to include payroll and some clerical duties.
Member (Hayes Griffin) Moved, Member (Dr. George Bradby) secondedamotion to approve the revised job description for Transportation Technician. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Revised Job Description:
Data Analysis and Instructional Technology Resource Teacher
This is the new classification approved by the Virginia Department of Education.
Member (Hayes Griffin) Moved, Member (Dr. George Bradby) seconded amotion to approve the job description for Data Analysis and Instructional Technology Resource Teacher. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Instructional Policies for First Reading
The following policies have been revised by the Virginia School Boards Association.
The School Board Attorney has reviewed and approved these recommended policy revisions for content and form. Approval of these policies for First Reading was requested.
Member (Dr. George Bradby) Moved, Member (Hayes Griffin) seconded a motion to remove Policy IKB –Homework and Policy IGAE-IGAF – Health and Physical Education to be discussed separately. The remaining policies, listed below, are approved for First Reading. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
IB Academic Freedom
IGBBPrograms for Gifted Students
IIAATextbook Selection, Adoption, and Purchase
IKAParental Assistance with Instruction
IFDCurriculum Adoption
IIAInstructional Materials
IIABSupplementary Materials
IFCurriculum Development and Adoption
Following clarification of Policies IKB –Homeworkand IGAE-IGAF – Health and Physical Education, the following vote was taken:
Member (Herb DeGroft) Moved, Member (Dr. George Bradby) seconded amotion to approve the following policiesfor First Reading:
IKB Homework
IGAE-IGAF Health and Physical Education
Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED.
4 - 0
Policy Revisions - First Reading
The following policies were presented for First Reading:
EDCA Motor Vehicles
BDDA Notification of School Board Meetings
JGD/JGE Student Suspension/Expulsion
JO Student Records
Revisions to Policies BDDA, JGD/JGE, and JO were recommended by the Virginia School Boards Association.Policy EDCA-Motor Vehicles was revised locally in order to allow adults assisting transportation or maintenance to ride in School Board owned vehicles.
Member (Dr. George Bradby) Moved, Member (Hayes Griffin)seconded a motion to approvePolicy EDCA for First Reading. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Member (Dr. George Bradby) Moved, Member (Hayes Griffin)seconded a motion to approvePolicy BDDA for First Reading. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Member (Dr. George Bradby) Moved, Member (Hayes Griffin)seconded a motion to approvePolicy JGD/JGE for First Reading. Upon a roll call vote being taken, the vote was: Aye: 4
Nay: 0. Motion CARRIED. 4 - 0
Member (Dr. George Bradby) Moved, Member (Hayes Griffin)seconded a motion to approvePolicy JO for First Reading. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
BUSINESS
Contract Change Orders
Board Member, Hayes Griffin, requested at the March meeting that a discussion concerning the procedure for contract change orders be placed on the April agenda.
Member (Hayes Griffin) Moved, Member (Dr. George Bradby) seconded a motion to authorize the superintendent to work with Mr. Crook on the procedure for change orders and present revisions at the May meeting for approval. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Grade Point Average Requirements toParticipate in Extracurricular Activities
Board Member, Hayes Griffin, requested at the March meeting that a discussion concerning the grade point average requirement needed to participate in extracurricular activities be placed on the April agenda.
Member (Hayes Griffin) Moved, Member (Dr. George Bradby) seconded amotion requiring a grade point average of 2.0 to participate in extracurricular activities. This requirement will beinstituted at all Isle of Wight County Schools. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Emergency Procedures
Board Member, Herb DeGroft, requested that a discussion of emergency procedures be placed on the April agenda.
Mr. Ron Reese shared with the Board information on actions taken to improve and standardize procedures across the school system. He also shared information about additional training that had been offered during the current school year.
Change Order No. 001 Storm Drainage Repair-Windsor High School
Recent investigations found that a clean-out for the storm system near the rear of the gymnasium was covered by a sidewalk. Additionally, failing manhole and storm drain piping adjacent to the remote student parking lot needed to be repaired. The contractor, WB&E Construction, Inc. has been requested to submit change order pricing for the following:
1)Remove existing sidewalk, replace clean-out piping and replace sidewalk lump sum cost $625.00.
2) Rehabilitate Manhole structure #53 - lump sum $ 450.00
3) Clean and TV 62 lf of 18" drain pipe between structure #3 and #56 - lump sum $ 411.96.
Total Cost Change Order No. 001 - $1,486.96.
Member (Hayes Griffin) Moved, Member (Dr. George Bradby) seconded a motion recommending approval ofChange Order No. 001. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Pet Sheltering Plan - Isle of Wight County, VA
Attached is a copy of the Isle of Wight Pet Sheltering Plan. Principals, Board members, and administrators have reviewed this plan and noted concerns. This attachment notes the changes made in response to our concerns. The School Board Attorney has reviewed and approved this document.
Member (Herb DeGroft) Moved, Member (Hayes Griffin) seconded a motion to approve the Isle of Wight County Pet Sheltering Plan. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Amendment to FY 2010 Budget
Dr. McPherson, Superintendent, and Steve Jenkins, Finance Director, presented an overview of the most recent information received from the Board of Supervisors as well as government sources. Extensive discussion ensued.
Member (Herb DeGroft) Moved, Member (Hayes Griffin) seconded a motion to have a ten minute recessat 8:55 p.m. in order to review the documents distributed by the finance director. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Mr. David Goodrich, Chairman, called the meeting back to order at 9:00 p.m.
Member (Hayes Griffin) Moved, Member (Dr. George Bradby) seconded a motion to approve the revised budget amendment as presented.Upon a roll call vote being taken, the vote was: Aye: 3 Nay: 1. Motion CARRIED. 3 - 1 (DeGroft dissenting)
Revision of IWCS 403(b) Employee Retirement Plan
This revision would allow employer contributions to 403(b) retirement plans. Revision is necessary for adoption of separate Retirement Incentive Program.
Member (Hayes Griffin) Moved, Member (Dr. George Bradby) seconded a motion to approve the revision of IWCS 403(b) Employee Retirement Plan pending review and approval of the School Board Attorney. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Additional Items:
Member (Hayes Griffin) Moved, Member (Dr. George Bradby) seconded a motion to direct the superintendent to work with the chairman to compose a letter to the Isle of Wight County Board of Supervisors stating budget issues and budgetary concerns of the School Board.
Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Member (Herbert DeGroft) Moved, Member (Dr. George Bradby) seconded a motion to invite the Board of Supervisors to participate in a joint budget work session. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
Radon Testing Services
Peter Andreu requested that the Board accept the low bid of $5,512.50 submitted by Radon-Ease, Inc.
Member (Herb DeGroft) Moved, Member (Hayes Griffin) seconded a motion toapprove the bid submitted by Radon-Ease, Inc. in the amount of $5,512.50 and to authorize the chairman to execute contract upon School Board Attorney review and concurrence. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
BOARD MEMBER REQUESTS FOR FUTURE ITEMS
Mr. Griffin
SECEP – Student transition
Transportation Issues – Vehicle use
Dr. Bradby
Student Safety Hotline - Safe learning environment
Mr. DeGroft
Gifted Advisory Committee – Comments and recommendations report
Report on the use of school property for January, February, March and April
Mr. Goodrich
Review of A.S.P.I.R.E. Document – Determine relativity of the document to the needs of the school system.
MOTION TO ADJOURN INTO CLOSED SESSION
Member (Dr. George Bradby) Moved, Member (Hayes Griffin) seconded a motion to go to closed session at 9:35 p.m., following a short break, pursuant to the Code of Virginia sections 2.2-3711 for (1) specific personnel matters, (2) specific student matters and (7) to consult with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel. Upon a roll call vote being taken, the vote was: Aye: 4Nay: 0.
Motion CARRIED. 4 - 0
RECONVENE INTO OPEN SESSION
The Chairman reconvened the meeting into open session at 10:14 p.m.
RESOLUTION OF CERTIFICATION OF COMPLIANCE
Member (Dr. George Bradby) Moved, Member (Herb DeGroft) seconded the motion to adopt the attached Resolution of Certification of Compliance with the Virginia Freedom of Information Act. Upon a roll call vote being taken, the vote was: Aye: 4. Nay: 0. Motion CARRIED. 4 - 0
ACTION ON CLOSED SESSION ITEMS
Personnel Report and Addendum
Member (Hayes Griffin) Moved, Member (Dr. George Bradby) seconded the motion to approve the Personnel Report and Addendum as presented. Upon a roll call vote being taken, the vote was: Aye: 3 Nay: 1. The motion CARRIED. 3 – 1 (DeGroft dissenting)
Zone Transfer Requests
Member (Dr. George Bradby) Moved, Member (Hayes Griffin) seconded a motion to approve the Zone Transfer Request for Student AP01. Upon a roll call vote being taken, the vote was: Aye: 4. Nay: 0. Motion CARRIED. 4 - 0
Member (Herb DeGroft) Moved, Member (Dr. George Bradby) seconded a motion to approve the Zone Transfer Request for Student AP02. Upon a roll call vote being taken, the vote was: Aye: 4. Nay: 0. Motion CARRIED. 4 - 0
Member (Hayes Griffin) Moved, Member (Herb DeGroft) seconded a motion to approve the Zone Transfer Request for Student AP03. Upon a roll call vote being taken, the vote was:
Aye: 4. Nay: 0. Motion CARRIED. 4 - 0
Additional Motions
Member (Herb DeGroft) Moved, Member (HayesGriffin) seconded the motion to
enact 1% increase for employees as approved in the FY09 Operating Budget.
The chairman clarified that this issue was no longer active. It was in the approved FY2010 Operating Budgetthat the funds for this increase would be carried over into the FY 2010 Operating Budget in order to fund a step increase for employees.
The motion was ruled out of order by the chairman. No Vote Taken
Member (Herb DeGroft) Moved, Member (Dr. George Bradby) seconded a motion to
request that the superintendent reimburse the school system for 1% of the 3.7% salary increase he received on July 1, 2008. Upon a roll call vote being taken, the vote was:
Aye: 1. Nay: 3. Motion FAILED. 1 - 3 (Griffin, Bradby, and Goodrich dissenting)
Member (Herb DeGroft) Moved, Member (Dr. George Bradby) seconded a motion to
to rescind the Board action taken of March 12, 2009 in reference to the superintendent’s contract, Item #13. Upon a roll call vote being taken, the vote was: Aye: 1. Nay: 3. Motion FAILED.
1 - 3 (Griffin, Bradby, and Goodrich dissenting)
Member (Herb DeGroft) Moved, Member (HayesGriffin) seconded a motion to
to employ an internal auditor as provided for by Code of VA to investigate details listed in his correspondence of 2-13-09 relative to violations of Code of VA. Report is to be presented no later than 6-19-09. Upon a roll call vote being taken, the vote was: Aye: 1. Nay: 3. Motion FAILED. 1 - 3 (Griffin, Bradby, and Goodrich dissenting)
MOTION TO ADJOURN
Member (Hayes Griffin) Moved, Member (Dr. George Bradby) seconded amotion to adjourn at 10:36 p.m. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. Motion CARRIED. 4 - 0
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Chairman
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Clerk