Schedule for Preparation of University Timetable For

Schedule for preparation of University Timetable for

2016-2017

Version 1, 16th September 2015

Week / Dates / Activity / Staff
Semester 1 / 2015
TT wk 9 / Mon 26th Oct / Open access to SITS for TT Reps, Course and Module leader to review and update modules and DIETS for 16-17 module selection / DMU, Student Records
DReps
TT wk 10 / Mon 2nd Nov / TT Reps continue to update module and DIETS for 16-17 / DReps
TT wk 11 / Mon 9th Nov / TT Reps continue to update module and DIETS for 16-17 / DReps
TT wk 12
Awd Crmes / Mon 16th Nov / TT Reps continue to update module and DIETS for 16-17 / DReps
TT wk 13 / Fri 27th Nov / Deadline for update modules and DIETS for 16-17 / DReps
TT wk 14 / Mon 30th Nov / Commence review of submitted SITS module data and DIETS for 16-17 / Student Records
TT wk 15 / Fri 11th Dec / Complete review of submitted SITS module data and DIETS for 16-17 / Student Records
TT wk 16 / Mon 14th Dec / Import module and DIET data in S+ / LPJ, HMo HM, JM, & EM (GB & HH)
TT wk 17 / Mon 21st Dec / Issue TT 2016-17 data templates to depts to support data entry / DReps LPJ, HM, JM, & EM
Fri 25th Dec to Fri 1st Jan / UNIVERSITY CLOSED
2016
TT wk 19 / Mon 4th Jan / TT Reps continue TT 2016-17 data templates to depts to support data entry
Commence setting up L4 student pathways / DReps
Student Records
TT wk 20 / Mon11th Jan
Fri 15th Jan / TT Reps continue TT 2016-17 data templates to depts to support data entry
Complete setting up L4 student pathways / DReps
Student Records
TT wk 21 / Mon 18th Jan / TT Reps continue TT 2016-17 data templates to depts to support data entry / DReps
TT wk 22 / Mon 25th Jan / L5 & L6 Module Selection commences
TT Reps continue TT 2016-17 data templates to depts to support data entry / Student Records
DReps
Semester 2
TT wk 23 / Fri 5th Feb
Sun 7th Feb / Deadline for submission of TT 2016-17 data templates to depts to support data entry
Closing date for L5 & L6 module selections / DReps LPJ, HMo HM, JM, & EM
Student Records
TT wk 24 / Mon 8th Feb / Student module selection contingency commences (SR & PAs)
Commence Timetable data entry and verification / Student Records
LPJ, HMo HM, JM, & EM
TT wk 25 / Fri 19th Feb / Student module selection contingency completed (SR & PAs)
Continue Timetable data entry and verification / Student Records
LPJ, HMo HM, JM, & EM
TT wk 26 / Mon 22nd Feb / Student module selection contingency completed (SR & PAs)
Continue Timetable data entry and verification / Student Records
LPJ, HM, JM, & EM
TT wk 27 / Mon 29th Feb / Student module selection contingency completed (SR & PAs)
Continue Timetable data entry and verification / Student Records
LPJ, HMo HM, JM, & EM
TT wk 28 / Mon 7th Mar / Continue Timetable data entry and verification / LPJ, HMo HM, JM, & EM
TT wk 29 / Mon 14th Mar / Import L5 & L6 module selections
Continue Timetable data entry and verification
Issue planned events request form for 2016-17 / LPJ, HMo HM, JM, & EM (GB & HH)
LPJ, HMo HM, JM, & EM
TT wk 30
Easter brk / Mon 21st Mar / Continue Timetable data entry and verification / LPJ, HMo HM, JM, & EM
TT wk 31
Easter brk / Tue 29th Mar / Continue Timetable data entry and verification / LPJ, HMo HM, JM, & EM
TT wk 32 / Mon 4th Apr
Fri 8th Apr / Continue Timetable data entry and verification
Deadline for completion of data inputting etc / LPJ, HMo HM, JM, & EM
TT wk 33 / Mon 11th Apr / Commence timetable scheduling / LPJ, HMo HM, JM, & EM
TT wk 34 / Mon 18th Apr / Continue timetable scheduling / LPJ, HMo HM, JM, & EM
TT wk 35 / Mon 25th Apr
Fri 29th Apr / Continue timetable scheduling
Deadline for receipt of student induction requests from Student Services / LPJ, HMo HM, JM, & EM
Student Services
TT wk 36 / Tues 3rd May / Continue timetable scheduling / LPJ, HMo HM, JM, & EM
TT wk 37 / Mon 9th May / Continue timetable scheduling / LPJ, HMo HM, JM, & EM
TT wk 38 / Mon 16th May / Continue timetable scheduling / LPJ, HMo HM, JM, & EM
TT wk 39 / Mon 23rd May
Fri 27th May / Continue timetable scheduling
Latest date to publish first draft timetable (with timetable slots and specialist facilities and unroomed only) / LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
TT wk 40 / Tues 31st May
Friday 3rd June / Departments review timetables
Deadline for receipt of planned events for 2015-16 / Dreps, LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
TT wk 41 / Mon 6th June
Weds 8th June / Request from Disability Co-ordinator for supplementary details of 2nd & 3rd year students with specific room requirements
Departments review timetables
Commence process changes and adjustments from Departmental review / DCdtr
Dreps, LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
TT wk 42 / Mon 13th June / Departments review timetables
Continue process changes and adjustments from Departmental review / Dreps LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
TT wk 43 / Mon 20th June / Continue process changes and adjustments from Departmental review Commence inputting student induction requests / LPJ, HMo HM, JM, & EM
TT wk 44 / Mon 27th June / Continue process changes and adjustments from Departmental review
Student induction requests query processing / LPJ, HMo HM, JM, & EM LPJ, LPJ, HMo HM, JM, & EM
TT wk 45 / Mon 4th July / Confirm 2016-17 timetable – absolute deadline
Finalised L5 & L6 timetables available on SOLE (no rooms)
Open L5 & L6 module change requests
Export L4 modules to SITS
Student induction requests query processing / LPJ, HMo HM, JM, & EM Student Records
LPJ, HMo HM, JM, & EM (GB & HH)
LPJ, HMo HM, JM, & EM
TT wk 46 / Mon 11th July / Continue process changes and adjustments for 2016-17 / LPJ, HMo HM, JM, & EM
TT wk 47 / Mon 18th July / Continue process changes and adjustments for 2016-17
Commence inputting planned events data / LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
TT wk 48 / Mon 25th July / Issue finalised student induction data to Student Services
Continue process changes and adjustments for 2016-17
Commence inputting planned events data / LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
TT wk 49 / Mon 1st Aug
Fri 6th Aug / Continue process changes and adjustments for 2016-17
Continue inputting planned events data
Publish finalised Non –UG timetables for Semester 1 / LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
Dreps, LPJ, HMo HM, JM, & EM
TT wk 50 / Mon 8th Aug / Continue process changes and adjustments for 2016-17
Continue inputting planned events data / LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
TT wk 51 / Mon 15th Aug / Continue process changes and adjustments for 2016-17
Issue Planned Events to Depts and Services
Submission of supplementary details of 2nd & 3rd year students with specific room requirements / LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
DCdtr
TT wk 52 / Mon 22nd Aug / Continue process changes and adjustments for 2016-17
Release of data set to users and commence WRB Requests for 2016-17 / LPJ, HMo HM, JM, & EM
LPJ, HMo HM, JM, & EM
2016-17 academic year
TT wk 1 / Tues 30th Aug / Continue process changes and adjustments for 2016-17 / LPJ, HMo HM, JM, & EM
TT wk 2 / Mon 5th Sept / Continue process changes and adjustments for 2016-17 / LPJ, HMo HM, JM, & EM
TT wk 3 / Mon 12th Sept / Continue process changes and adjustments for 2016-17 / LPJ, HMo HM, JM, & EM
TT wk 4 / Mon 19th Sept
(indicative date) / Latest date to Publish finalised UG semester 1 timetable on SOLE (with rooms) / LPJ, HMo HM, JM, & EM
TT wk 5 / Mon 26th Sept / Continue process changes and adjustments for 2016-17 / LPJ, HMo HM, JM, & EM
TT wk 6 / Mon 3rd Oct / Continue process changes and adjustments for 2016-17 / LPJ, HMo HM, JM, & EM
TT wk 15 / Mon 5th Dec
(indicative date) / Published finalised Primary & Secondary Tern 2 & 3 timetables / LPJ, HMo HM, JM, & EM
2017
TT wk 19 / Tues 3rd Jan
(indicative date) / Published finalised semester 2 timetables / LPJ, HMo HM, JM, & EM

Key

Abbreviation / Description
DIET / Programme of study on the Student Records System
DReps / Institute Timetable Representatives
MAV / Module Availability Record on SITS
SITS / Students Records System
TT / Timetable
WRB / Web Room Booking