EYBA Annual General Meeting
Sunday April 24, 2016
Saville Community Sports Center
U of A South Campus, Classroom #1, 6:30 pm
ATTENDANCE: Chad Bowie, President
Carr Miceli, Vice President
Lynn Hyska, Treasurer
Darlene Anstice, Secretary & Sherwood Park Brian Anstice, Commissioner
Shaun Pope, Executive Director
Kevin Hofstede, NE
Paul Looker, St. Albert
Andy Rivet, St. Albert
Mike Marono, St. Albert
Rick Nisbet, SW
Lynn Hallson, SW
Jay Ouellette, Parkland
Chad Cochrane, Parkland
Pierre Farage, SE
Shanna Kwiatek, SE
April Jones, Beaumont
James Bedford, Morinville
Thomas Rumball, NW
Jona Puyoaon, NW
Bob McKay, SE
REGRETS: Marvin Washington, Past President
Chuck Hebert, Wetaskiwin
Nathan Drader, Leduc
1. Call to Order, Welcome and Attendance @ 6:40pm
2. Coach/Volunteer of the Year
a. Mini Girls – Bob McKay, SE
b. Mini Boys – Shane Fowler & Sheridan Rangasan, NE
c. Bantam Girls – Chad Cochrane, Parkland
d. Bantam Boys – Jona Puyoaon, NW
e. Midget Girls – Rick Stanley, St. Albert & Mike Kornak, NE
f. Midget Boys – Mike Marono, St. Albert
g. Juvenile Girls – Kelli Lomenda, SW
h. Juvenile Boys – Thomas Rumball, NW
i. Volunteer of the Year – Brian Anstice, Commissioner
3. Acceptance of Previous Minutes
a. EYBA Semi-Annual General Meeting – November 15, 2015
i. MOTION to accept previous minutes made by Paul Looker / 2nd by Rick Nesbit / MOTION CARRIED
4. Additions and Approval of the Agenda
a. MOTION to accept agenda as presented made by Jay Ouelette / 2nd by April Jones / MOTION CARRIED
President’s report: Chad Bowie thanked the EYBA Executive for picking up any slack during the season while he was unavailable. He commented that provincials went great and the EYBA pep rally was outstanding. Teams performed really well at provincials and another successful spring league is well under way.
5. Agenda Items
a. Reports
i. Treasurer’s Report/Budget
1. Lynn discussed the budget that was presented to the members in attendance.
2. She advised NO increase of team fees for the upcoming 2016-17 season: in Edmonton teams fee will be $1275, out of town teams to be $1125; in town Juvenile teams $1075 for first half, out of town $900 (refund city - $200, refund out of city $225).
3. Lynn advised that we are attempting to locate more gym time, possibly in Sherwood Park, so that we get teams more games throughout the season. This will cause an increase in gym rental fees. Also, there is likely to be an increase in Referee fees yet to be determined by EBOA.
4. General account = $142,386.95 *some provincial funds and some spring league funds still outstanding*
5. GIC Investment = $475,000.00
6. Casino account = $22.75
7. MOTION to approve the 2016-2017 budget made by Rick Nesbit / 2nd by Paul Looker / MOTION CARRIED
b. Elections (President and Treasurer)
i. President – no other nominations – Chad Bowie remains President
ii. Treasurer – no other nominations – Lynn Hyska remains Treasurer
**Brian added comments with regards to the appreciated efforts that these two Executive members have been doing for the last 5-10 years. Thanks to all Executive members and most currently to Chad & Lynn for both staying on for another round.**
6. Outstanding Business
a. Boundaries
i. Chad advised that our current by-laws need to be revised to note the out of Edmonton areas that we’ve welcomed into the EYBA over the last few years. The idea is that there is a need to set up boundaries in our by-laws to coincide with what we are currently doing now.
ii. Appreciated efforts completed by Paul Looker, Nathan Drader & Jay Ouellette about there being three zones as follows: Zone 1 – outside Edmonton NW zone North of highway 627, west of 28/803/651 (main towns being St. Albert, Morinville & Parkland area); Zone 2 – outside Edmonton South zone, south of highway 14 and 627 (main towns being Leduc, Devon, Beaumont, Wetaskiwin); Zone 3 – outside Edmonton NE zone north of highway 14 and east of highway 28/803/651 (Sherwood Park, Fort Saskatchewan, Gibbons).
iii. Chad advised that at this time there will be no changes made to the inside Edmonton Zones.
iv. Previous discussions between Chad & Brian over the last few weeks led to another idea in regards to the outside Edmonton Zones.
v. Brian advised and proposed that rather (3) outside City zones that we split into only (2) Zones as follows: we split the outside Edmonton area through Highway 28 north of Edmonton and Highway 2 south of Edmonton forming an East and a West Zone.
1. MOTION made by Paul Looker / 2nd by Jay Ouellette / that we change our by-laws to support two (2) outside of City Zones:
a. West Zone (1) will be West of Highway 28 (north of Edmonton) and West of Highway 2 (south of Edmonton) that will also consist of St. Albert, Morinville, Parkland (Spruce Grove/Stony Plain), Devon.
b. East Zone (2) will be East of Highway 28 (north of Edmonton) and East of Highway 2 (south of Edmonton) that will also consist of Sherwood Park, Fort Saskatchewan, whole town of Leduc, Beaumont, Wetaskiwin.
MOTION CARRIED
b. Rule Book
i. Shaun commented about a couple of small errors made in the 2015-16 rule book. Corrections will be made for next season.
ii. Brian commented about disciplinary rule #7.8: “With the exception of minimum penalties specified in the ‘Major Infractions’ section the EYBA Commissioner or EYBA Discipline Committee may reduce or waive specified penalties at their discretion.”
iii. MOTION made by April Jones that we change rule #7.8 to state: “With the exception of minimum penalties specified in the ‘Major Infractions’ section, the EYBA Commissioner and/or EYBA Discipline Committee may reduce or waive specified penalties at their discretion.” / 2nd by Rick Nesbit / MOTION CARRIED
iv. Brian commented about rule #7.57 “Any Player, Coach, Manager, Responsible Adult who is ejected from the game due to direct technical fouls may receive a further suspension. The EYBA Commissioner or the EYBA Discipline Committee will determine the severity of any further suspension.” Brian asked the membership if the rule should state “… WILL receive a one game suspension.” It was decided to leave the rule as is.
7. New Business
a. Jay commented about teams that don’t have reversible jerseys that they should carry pinnies and whether that was noted in the rule book. Chad advised that we can put that statement into the rule book.
8. Close and Adjournment @ 7:45pm
a. MOTION to adjourn meeting made by Paul Looker / 2nd by Thomas Rumball