Sauvie Island School
Agenda of Jan.17, 2018
SIA Work Session followed by
Regular Board Meeting
School Library
4:30PM
Tentative Time Schedule:
1.0Call to Order------Chairman, Matt Mahaffy4:30-4:32
1.1Pledge of Allegiance
2.0Work Session: The board will now move into a work session. Chairman, Matt Mahaffy4:32-5:02
2.1Board Strategic Planning, with Lou Radja
3.0Move Back into the Regular Session
4.0Comments from Visitors
4.1The Board welcomes visitors to our meetings, and values comments for the patrons that improve the quality of education for all students. The Board, at their discretion, will recognize comments from the audience during the discussion for agenda items. We must require, however, that complaints be directed through the administration for resolution, and that comments made during this session be free of abusive language or personal attacks on district personnel. We also ask that presentation be limited to five (5) minutes.
5.0Consent Agenda (Motion Needed) 5:02-5:07
The Board has agreed to implement a consent agenda. Implementation of the consent agenda means that all items marked with an asterisk (*) are adopted be a single motion, unless a member of the Board or Executive Director requests that such item be removed from the consent agenda and voted upon separately. Generally, consent agenda items are routing in nature and enable to the Board to focus on the other matters on the agenda.
5.1*Approval of Minutes
5.1.1Regular Board Meeting and Work Session12-13-17
5.2*Approval of Bills
5.3*Vacation/Planned Absence Request
5.3.1Student13802 – 2 days – Approval Needed
5.3.2Student 100921 – 4 days – Approval Needed
5.3.3Student 101845 – 3 days – Approval Needed
5.3.4Student 101015 – 5 days – Approval of 5 Needed
5.3.5Student 101747 – 5 days – Approval Needed
5.4*Personnel
5.4.1Approve Resignation:
5.4.2Approve Hires:
5.4.3Renewal Hires:
5.5*Contracts
5.5.1Draft: CM/GC Construction Contract between Sauvie Island School and Columbia Cascade Construction, Inc. for the construction of the Joyce Miller Owens Annex Project as documented in the Contract Documents prepared by SUM Architects dated August 30, 2017.
6.0General Reports (1st half)
6.1Staff/Student Report------S. Perry & G. Kaplin 5:07-5:17
6.2PTC Report------Eve Foster 5:17-5:20
7.0Recognition
7.1J. Jacobsen, G. Kaplin, S. Schlitz (Math & Literacy Night, Clothing & Book Exchange) ------Darla Meeuwsen 5:20-5:25
8.0Continued Business
8.1Current Enrollment Numbers and Current Openings ------Darla Meeuwsen5:25-5:30
9.0New Business
9.118-19 Enrollment Application Window: 2/1/18-3/23/18 (Motion Needed) ------Darla Meeuwsen 5:30-5:33
9.218-19 Lottery Date: 4/18/18 @ 6pm following regular board meeting (Motion Needed) ------Darla Meeuwsen 5:33-5:35
9.3Budget Committee 18-19 Applications and Calendar ------Darla Meeuwsen 5:35-5:40
9.4SIS Board approves a resolution authorizing the SIS Executive Director to enter into a CM/GC Construction contract with Columbia Cascade Construction, Inc. upon completion of the finalized contract prepared by our owner’s rep, inici group for the purpose of constructing the Joyce Miller Owens Annex project in the amount of $1,036,000.00*.
Matt Mahaffy 5:40-5:45
*(The important issue for the amount is CCCI total contract will be $1,036,000.00. CCCI maximum prices it $961,000 for the project designed by SUM. The additional $75,000 is for owner contingency, for the project best interests in the construction of the project.SIS and it representative will have the authority to approve the use of contingency for the completion of this project.)
9.5-9.28 1st Reading For all policies under review tonight: Administration recommends board review of policies and revisions. (No action necessary at this time)------Darla Meeuwsen 5:40-5:40
OSBA: Sept/2017
9.5AC - Nondiscrimination (Required)
9.6AC-AR - Discrimination Complaint Procedure (Required)
9.7BDDH - Public Comment at Board Meetings (Highly Recommended)
9.8EBBB - Injury/Illness Reports (Required)
9.9GCDA/GDDA - Criminal Records Check and Fingerprinting (Required)
9.10GCDA/GDDA-AR - Criminal Records Check and Fingerprinting (Required)
9.11GCN[/GDN] - Evaluation of Staff (Required)
9.12IKF - Graduation Requirements (Required; Version2)
9.13IKF-AR - Graduation Requirements (Required; Version 2)
9.14JGAB - Use of Restraint and Seclusion (Required)
9.15JEA - Compulsory Attendance (Highly Recommended)
9.16JFCG/JFCH/JFCI - Use of Tobacco Products, Alcohol, Drugs and Inhalant Delivery Systems (Required)
9.17JHCC Communicable Disease - Students (New Required)
9.18JHCC-AR - Communicable Disease - Students (New Required)
9.19JHCD - Nonprescription Medication - Repeal (Rescind)/Replace
9.20JHCDA - Prescription Medication - Repeal (Rescind)/Replace
9.21JHCD/JHCDA - Medications**/* (New Required)
9.22JHCD/JHCDA-AR - Medications**/* (Required)
9.23JHFE-AR(2) - Abuse of a Child Investigations Conducted on School Premises (New Highly Recommended; replaces any existing JHFE-AR(2))
9.24JOA - Directory Information** (Required)
9.25KBA - Public Records (Highly Recommended)
9.26KN-AR(2) - Investigations Conducted on School Premises (Revised; Highly Recommended; replaces existing KN-AR(2))
9.27KL - Public Complaints (Highly Recommended; Version 1)
9.28KL-AR[(1)] - Public Complaint Procedure (Highly Recommended)
10.0General Reports (2nd half)
10.1Treasure’s Report ------Mark Doyle 5:45-5:50
10.2Executive Director Report------Darla Meeuwsen 5:50-6:00
10.3Facilities Report
10.3.16th-8thClassroom Construction Project ------Darla Meeuwsen6:05-6:10
Copy of current project budget as of 12/20/17
11.0Announcements
11.1Music Concert, Feb. 1st @ 6:30PM
11.2Regular School Board Meeting: Feb 21, 2018 at 4:30PM, SIA Library
12.0 Adjournment ------Chair, Matt Mahaffy
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