Sarasota-Manatee Human Resources Association

SARASOTA-MANATEE HUMAN RESOURCES ASSOCIATION

Board of Directors Meeting at Girl Scouts of Gulf Coast, Sarasota, FL

August 6, 2013

~ Meeting Minutes ~

Call to Order and Welcome / The Board meeting was called to order at 6.00pm by President Lynne Tuccy; Board members present were:Jean Raskin, Lisa Byers,Kay Houston,Marie Graziosi, Jennifer Seavey: Cherie Mooney, Kamala Prahl: Guest: Lynn Williams
Consent Agenda / Motion to approve the consent agenda, which included:

Approval of new members as submitted by Ms. Graziosi
Minutes July 2013, as submitted by Ms Houston
Financials (thru July 2013) submitted by Ms. Mooney

made by Ms Mooney, seconded byMs Prahl. All in favor, motion carried.
Old Business and Board Updates

President

/ Ms: Tuccy presented:

That the September 2013 board meeting will be held at Webster University, this meeting will also be open to potential members who wish to serve on the 2014 board. September will also be the SHRA Annual Meeting; this will be held at the Holiday Inn.
The meeting attendance reports were review and overall for 2013 there has been a percentage increase at monthly meetings. In 2012 the attendance average was 61%; for the 2013 year to date it is 66%.
The new SHRA website did not unfortunately go life on July 19th but is now due on August 16, 2013.
The annual SHRM Leadership Conference will be in Washington, D.C. and is part of the SHAPE Report. It was agreed that Ms. Tuccy and Ms. Raskin would attend at an approximate cost of $2K. Proposed by Ms. Mooney and seconded by Ms. Graziosi.
The annual Transition Dinner of the SHRA Board will take place on Tuesday, December 1, 2013 at Treviso. Time discussed was 5:30-6:30p for drinks and appetizers, 6:30p dinner.

President Elect

/ Ms. Raskin:

Advised the SHRA will be looking at alternative venues for some of the 2014 monthly meetings as we are out-growing the Holiday Inn at the Airport.
The luncheon menu is being reviewed and it has been suggest that a sandwich and salad lunch would work extremely well for the meetings.
The 2014 SHRA Board Membership and Committee Chairs are still being put together. Ms. Raskin and Ms. Tuccy have met w/Ms. Groening to discuss the 2014 slate. The call for board members has been placed to the membership. Potential volunteers (including many from the new member list) have also been given to Ms. Groening. The nominating committee also consists of Renee Bergman and Nancy Haas.
Ms. Raskin discussed opening the Jan leadership meeting to new board members and committee chairs in an effort to keep expenses down from the Jan 2013 meeting. The suggestions from the board included: encouraging car pooling, room sharing, and keeping the dinner in the hotel.
Ms. Raskin presented an update for Certification: Ms. Houston and Ms. Raskin met with Nancy Haas to discuss the plan for 2014. Ms. Haas would like to step back from training the spring and fall 2014 certification classes. Ms. Haas will be available as back up. Ms. Haas will send out information to her contacts to see if there is any interest for any to move up as instructor. If Ms. Haas does not receive any interest, the communication will be sent to the membership by the end of August.

Vice President

/ Ms Prahl:

The October Conference expenses were reviewed. ADP has agreed to become a Sponsor but two more are needed.
Advised that 5 Strategic Credits will be available for the SHRA Conference.
The type of flyers needed for the October conference was discussed. It was decided that Ms. Tuccy would contact Brand 11 11 to complete a flyer for the website and emailing consistent with the ones already completed by them for March and June events. Ms. Prahl will contact Brand 1111 to discuss bulk mailing fees. Ms. Seavey will try to recreate the 2012 flyer with 2013 information.
Due to renewals being $75, Ms. Mooney asked for the conference cost to change. Ms. Mooney explained when the cost is the same as renewal this becomes difficult to define whether the payment is for the special event or for new membership/membership renewal. The decision was made to charge $80 for members for the Oct conference.

Board Secretary

/ Ms. Houston:

Nothing further to Report.

Treasurer

/ Ms. Mooney:

Advised that she was continuing to follow up on the “no shows” for the SHRA monthly meetings.

Membership Director

/ Ms Graziosi :

Nothing further to Report.

Marketing Director

/ No Board Report.

Programs Director

/ Ms. Seavey:

Advised the attendee response for the July Meeting had been positive.
The Speaker for the September meeting had cancelled. However, Pat Matthews has kindly agreed to be the speaker and make a presentation.
Sponsors are still needed for the October SHRA Conference
For the SHRA Conference in 2014 – after much discussion the board agreed since SHRA celebrated their 50th year with 3 special events, and sinceHR Florida and SHRM will both be holding their Annual Conference in Orlando for 2014, SHRA will have 4 extended meetings (2 hours or more) and no full day conference.
Advised the Board that due to acceptance of a new position she would not be moving forward during 2014 as Programs Director.

Communications Director

/ Ms. Byers:

Ms. Byers presented a budget for the purchase of a new Mac Latop and it was agreed, contingent upon all software being compatible the purchase should proceed. The motion to purchase was made by Ms. Mooney and seconded by Ms. Raskin.
A general discussion took place in respect of email blasts to SHRA Members best to move forward. Consideration is being given to providing a “newsletter” type email to all members as well as the monthly email blast.
It was also agreed it needed to be stressed to SHRA members to update their information on the SHRA website as this will assist with the conversion of data with is now reschedule for mid-August 2013.

New Business

No New Business

Adjournment

The meeting adjourned at 8.00 p.m.

The next SHRA Board Meeting will be held :
Date: August 10th, 2013
Time: 5:30 (dinner) meeting from 6 – 8pm
Location: WebsterUniversity

Respectfully submitted,

Kay Houston

Board Secretary, 2013

Approved as: Read _____ Date ______Corrected _____ Date ______