Bid B9-11-12

Paving at Novo School

Santa ClaraCountyOffice of Education

TABLE OF CONTENTS

FOR

PAVING WORK

FOR

NOVO COMMUNITY SCHOOL

SANTA CLARA COUNTY OFFICE OF EDUCATION

  1. Table of ContentsPages 1
  1. SCCOE Instructions and ConditionsPages 2 – 7
  1. Specifications Pages 8–106

DIVISION 2 - EXISTING CONDITIONS

SECTION 024113 - SELECTIVE SITE DEMOLITION

DIVISION 3 - CONCRETE

SECTION 032000 - CONCRETE REINFORCEMENT

DIVISION 31 - EARTHWORK

SECTION 311000 - SITE CLEARING

SECTION 312000 - EARTH MOVING

SECTION 312333 - TRENCHING AND BACKFILLING

DIVISION 32 - EXTERIOR IMPROVEMENTS

SECTION 320124 - PAVING REHABILITATION

SECTION 321000 - CONCRETE PAVING

SECTION 321216 - ASPHALT PAVING

SECTION 328000 - IRRIGATION

SECTION 329000 - PLANTING: LANDSCAPE

DIVISION 33 - UTILITIES

SECTION 331116 – WATER UTILITIES - For Reference Only

SECTION 333000 – SANITARY SEWAGE USAGE - For Reference Only

SECTION 334100 - STORM DRAINAGE

  1. Bid Form Pages 107-108

Attachments

  • Affirmative Action
  • Nondiscrimination by Supplier
  • Bidding Questionnaire
  • Noncollusion Declaration
  • Drawing - PDF File (Attached)

NOTE: The Table of Contents is to be made a part of the above referenced bid.

A.D. Bursch C.P.M.

Purchasing Manager

INSTRUCTIONS AND CONDITIONS

FOR

PAVING WORK

FOR

NOVO COMMUNITY SCHOOL

SANTA CLARA COUNTY OFFICE OF EDUCATION

NOTICE IS HEREBY GIVEN that the Santa Clara County Office of Education, herein after referred to as the OWNER or SCCOE, calls for sealed bids to be received in the Purchasing Office at 1290 Ridder Park Drive, San Jose, California 95131 by Tuesday, October 4, 2011 @ 3:00 p.m. at which time and place bids will be opened for paving work.

CONTACT

Any administrative questions regarding bidding procedures should be directed to Senior Buyer, Nada Cavigliano, at (408) 453-6920.

Questions relating to the Novo site conditions may be directed to Facilities Manager, Joe Beretta @408-453-6861.

Questions relating to bid specifications or plans may be directed to Weston/Miles Architects, Leslie Miles or Sharon Morris @408-779-6686

JOB WALK

There will be a job walk on Tuesday, September 27th 2011, at 1:30 PM for the purpose of examining the site conditions at our Novo Community School, 258 Sunol Street, San Jose, CA 95126. Additional bid packages will be made available at this time. It is strongly recommended that all interested parties attend this walk thru.

SITE DRAWINGS

Site drawings are available from SCCOE via our purchasing website at: , fromWeston/Miles Architects, or fromSan Jose Blue via(ARC) FTP.

Bid Security Bond

Each Bid shall be accompanied by a certified check, cashier’s check, or Bid bond duly completed on the form provided herewith by a guaranty company authorized to carry on business in the State of California, in an amount equal to at least ten percent (10%) of the sum of the total amount bid, including any options. Said bond is payable without condition to the Santa Clara County Office of Education as a guaranty that the bidder, if awarded the contract, will promptly execute the contract in accordance with the Bid in manner and form required by these contract documents and will furnish. The Bid Security shall be forfeited to the Santa Clara County Office of Education as liquidated damages in the case of failure or neglect of the bidder to furnish, execute and deliver to the Santa Clara County Office of Education the required performance bond, payment bond and evidences of insurance, and to enter into, execute and deliver to the Santa Clara County Office of Education the contract on the form provided herewith, within ten (10) days after being notified in writing by the Santa Clara County Office of Education that the award has been made and the contract is ready for execution.

ADDITIONAL BONDS

The successful contractor, simultaneously with the execution of the agreement, shall furnish a payment bond in the amount of 100% of the contract price and a faithful performance bond in the amount of 100% of the contract price. Bonds shall be secured from a surety company issued by corporation duly and legally licensed to transact business in the State of California and approved by the Owner. The check or bid bond shall be given as a guarantee that the contractor, upon award, shall execute the contract, in conformity with the contract documents and shall provide the surety bond or bonds as specified therein within five (5) working days after notification of award of the contract to the Contractor.

PREPARATION OF BID FORM

Please prepare your bids on the form attached to be submitted at such time and place as is stated in the notice to contractors calling for bids. All blanks in the Bid Form must be appropriately filled in, and all prices must be stated in words and figures. All bids submitted must be in sealed envelopes bearing on the outside the name of the bidder, his address, and the name of the project for which the bid is submitted. It is the sole responsibility of the bidder to see that his bid is received in proper time. Any bid received after the scheduled closing time for receipt of bids will be returned to the bidder unopened.

BRAND NAMES AND NUMBERS

1.Brand names and numbers when given in Bid Form are for reference. Bids on equivalent items will be considered provided the bid clearly describes the article offered and it is equivalent in quality and utility.

2.State brand and model on each item. If quoting other than the make, model, or brand specified in the Bid Form, state the item offered by the manufacturer's name and model number. Unless the bidder clearly indicates in his bid that he if offering an "equal" product, his bid shall be considered as offering the brand name product referenced in the bid.

TIME OF DELIVERY

Time of completion is a part of the bid and must be adhered to. If it is impossible to meet completion stated in Bid Specifications, bidder shall state best completion possible. Time, if stated as a number of days, shall mean calendar days.

SIGNING OF BIDS

The signature of all persons signing shall be in longhand and executed by principal duly authorized to make contracts. The bidder's legal name shall be fully stated. Obligations assumed by such signature must be fulfilled.

NO BID

If you are unable to bid, please return the bid and/or Bidding Questionnaire stating reason; otherwise, your name may be removed from our bid list.

TAXES, CHARGES, AND EXTRAS

  1. Full contract price as bid to include Sales Tax, Use Tax, or other taxes.
  1. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or any other purpose, except taxes legally payable by the Santa Clara County SCCOE, will be paid unless expressly included and itemized on the bid.
  1. The Santa Clara County SCCOE does not pay Federal Excise Taxes. Do not include these taxes in your bid price; however do indicate on the bid the amount of any such tax. The Santa Clara County SCCOE will sign an Exemption Certificate in lieu of such a tax.

QUALIFICATIONS

All bidders may be required to furnish evidence of their technical ability, experience, and financial responsibility. No bid will be accepted from, or a contract awarded to, any party or firm in arrears to the Santa Clara County SCCOE, or who is a defaulter as surety, contractor or otherwise within the past twelve (12) months.

AWARD OF CONTRACT

  1. Bids will be evaluated on basis of price, compliance to Specifications, and completion date.
  1. A written purchase order mailed or otherwise furnished to the successful bidder within the time for acceptance specified, results in a binding contract without further action by either party. The contract shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.

ALTERATION OR VARIATION OF TERMS

It is mutually understood and agreed that no alteration or variation of the terms of this bid or purchase order shall be valid unless made or confirmed in writing and signed by the parties hereto, and that no oral understanding or agreements not incorporated herein, and no alterations or variations of the terms hereof unless made or confirmed in writing between the parties hereto shall be binding on any of the parties hereto.

ASSIGNABILITY

A contract is not assignable by vendor either in whole or in part. The contract shall extend to and be binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties hereto.

OSHA

All material, equipment, or labor shall comply with the required standards of OSHA and CAL OSHA 1973 as last revised.

WARRANTY

Vendor warrants to the Santa Clara County SCCOE and/or its SCCOE’s that the goods and/or services covered by this order will conform to the drawings, Specifications, samples, description, and time provisions furnished by the Santa Clara County SCCOE and will be of first class material and workmanship and free from defects; and the Santa Clara County SCCOE reserves the right to cancel the unfilled portion of this order without liability to vendor for breach of this warranty. Goods will be received subject to inspection and acceptance at destination by the Santa Clara County SCCOE and risk of loss before acceptance shall be on vendor. Defective goods rejected by the Santa Clara County SCCOE may without prejudice to any other legal remedy, be held at vendor's risk and returned at vendor's expense. Defects are not waived by acceptance of goods or by failure to notify vendor thereof.

The contractor shall warrant that all materials and workmanship shall be the quality, quantity and character specified and shown, and that any defect due to the use of any improper workmanship or materials discovered and made known to contractor within one (1) year from the filing of the Notice of Completion shall be made good by contractor without additional expense to the Owner.

COMPLIANCE WITH STATUTE

Vendor hereby warrants that all applicable Federal and State statutes and regulations and/or local ordinances will be complied with in connection with the sale and delivery of the property furnished.

RIGHTS & REMEDIES FOR DEFAULT

1.In the event any item furnished by the vendor in the performance of the contract or purchase order shall fail to conform to the Specifications thereof, or the same submitted by the vendor with his bid, the Santa Clara County SCCOE may reject the same, and it shall thereupon become the duty of the vendor to reclaim and remove the same forthwith, without expense to the Santa Clara County SCCOE, and immediately to replace all such rejected items with others conforming to such Specifications or samples providing that should the vendor fail, neglect, or refuse to do so the Santa Clara County SCCOE shall thereupon have the right to purchase in the open market in lieu thereof, a corresponding quantity of any such items to deduct from any moneys due to that, may thereafter become due the vendor the difference between the prices named in the contract or purchase order and the actual cost thereof to the Santa Clara County SCCOE. In the event the vendor shall fail to make prompt delivery as specified of any item, the same condition as to the rights of the Santa Clara County SCCOE to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God, or the government.

2.Cost of inspection of materials and/or services provided which do not meet Specifications will be at the expense of the vendor.

3.The rights and remedies of the Santa Clara County SCCOE provided above shall be exclusive and are in addition to any other rights and remedies provided by the law or under the contract.

BID RESULTS

Bid results are available for inspection upon award in the Purchasing Office, Santa Clara County SCCOE, 1290 Ridder Park Drive, San Jose, California 95131.

PRICE, TERMS, AND CONDITIONS

Price, terms, and conditions of this bid are considered valid for sixty (60) days, from date of bid opening, unless the offering party in writing allows for a longer period of time.

1.Any cash discounts given to the SCCOE must be so stated on the bid.

2.Cash discounts taken by the Santa Clara County SCCOE, unless otherwise stated on the bid form shall be computed from the total invoice amount. This amount may include material, labor, taxes, shipping, storage and other related costs.

3.Prompt payment discounts offered for payment taken within a specified time period will not be considered in evaluating offers for award. However, offered discounts will be taken if payment is made within the discount period, even though not considered in the evaluation of offers.

4.In connection with any discount offered, time will be computed from date of complete delivery of the services specified, or from date correct invoices are received, if the latter is later than the date of delivery. Payment is deemed to be made for the purpose of earning the discount on the date of mailing the warrant or check.

MODIFICATIONS

Changes in or additions to the Bid Form, recapitulations of the work bid upon alternative proposals, or any other modifications of the Bid Form which is not specifically called for in the contract documents may result in the rejection of the bid as not being responsive to the Bid. No oral or telephonic modification of any bid submitted will be considered, and a telegraphic modification may be considered only if the postmark evidences that a confirmation of the telegram duly signed by the bidder was placed in the mail prior to the bid opening.

ERASURES

The bid submitted must not contain any erasures, interlineations, or other corrections unless each such correction is suitably authenticated by affixing in the margin immediately opposite the correction the initials of the persons signing the bid.

WITHDRAWAL OF BID

Bidders may withdraw their bid either personally or by written request confirmed in the manner specified above at any time prior to the scheduled closing time for receipt of bids.

INTERPRETATION OF PLANS AND DOCUMENTS

If a bidder for the proposed contract is in doubt as to the true meaning of any part of the drawings, specifications, or other contract documents, or finds discrepancies in, or omissions from drawings and specifications, bidder may submit to the Purchasing Manager a written request for an interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the contract documents will be made only by addendum duly issued and a copy of such addendum will be mailed or delivered to each person receiving a set of the contract documents. No oral interpretation of any provision in the contract documents will be made to any bidder.

BIDDERS INTERESTED IN MORE THAN ONE BID

No person, firm, or corporation shall be allowed to make, or file, or be interested in more than one bid for the same work unless alternate bids are specifically called for. A person, firm, or corporation that has submitted a subproposal to a bidder, or that has quoted prices or materials to a bidder, is not thereby disqualified from submitting a subproposal or quoting prices to other bidders or making a prime proposal.

LISTING SUBCONTRACTORS

Each bidder shall include with the sealed bid a list of the proposed subcontractors on this project as required by the Subletting and Subcontracting Fair Practices Act (Gov. Code Sec. 4100 and following). Forms for this purpose are furnished with the contract documents.

AFFIRMATIVE ACTION

  1. The bidder shall comply with the Santa Clara County SCCOE Affirmative Action Employment Program adopted by the Board of Education on January 13, 1976, especially Section 12, Contract Compliance (a copy of the section attached hereto).
  1. A complete copy of the Affirmative Action Employment Program may be requested through the Purchasing Agent, General Services Department, Santa Clara County SCCOE, 1290 Ridder Park Drive, San Jose, California 95131.

3.The bidder shall sign the enclosed "Certification of Nondiscrimination by Supplier" form and submit it with the bid.

CONFLICTING LANGUAGE

Where conflicting language exists in this bid document, the stricter of the two similar statements shall prevail when it is in the best interest of the SCCOE.

BIDDING QUESTIONNAIRE

If you decide not to bid, please return "Bidding Questionnaire" indicating reason. Failure to respond may result in your company being removed from our bid list.

SPECIFICATIONS

FOR

PAVING WORK

FOR

WALDEN WEST CENTER

SANTA CLARA COUNTY OFFICE OF EDUCATION

SCOPE

The Santa Clara County Office of Education’s NovoCommunity School, is in need of grading and paving in order to provide the program with a sport court type play surface in the back of the school site. The contractor is to provide these paving services at 258 Sunol Street, San Jose, CA 95126.

COMPLETION

Fifteen working days from receipt of Notice to Proceed.

DRAWINGS

Detailed drawings may be found on the enclosed PDF file.