RESEARCH FACULTYDRAFT OFFER LETTERS WITH VARIOUS CAVEATS
REGULAR, Benefits Eligible
Research Engineer/Scientist/Associate/Technologist I/II/Senior/Principal
(working at least 75% EFT)
DRAFT
Date (To be added after appropriate approvals)
Dr./Mr./Ms. x
X
x
Dear x:
On behalf of the Georgia Institute of Technology, I am pleased to offer you a full time (or indicate percent time) position as x with the (unit) at a monthly rate of $x which equates to $x per fiscal year effective (date TBD).
Your initial assignment, as we discussed, will be under the supervision of (name). (Add detailed description here). This offer of employment, and its commitments, supersedes all other offers and commitments, oral or written, explicit or implied, made by any person at the Georgia Institute of Technology.
Research Faculty in (unit name) are primarily dependent on sponsored research. All employment and assignments are ultimately contingent upon outside funding. Because of this funding situation, all (unit) research faculty members should remain constantly aware of the need for developing and conducting sponsored research. This agreement may be terminated with a thirty day notice by either party.
As required by Institute policy, this offer of employment is contingent upon successful completion of a background investigation, if not already done, including a criminal background check demonstrating your eligibility for employment with the Georgia Institute of Technology as determined by GA Tech in its sole discretion, confirmation of the credentials reflected in your application materials and, if applicable, other necessary checks.
This letter is not an employment contract and does not guarantee employment for any specific period of time. As a normal part of in-processing, you will be required to sign a loyalty oath, patent agreement and a State security questionnaire. The Immigration Reform and Control Act of 1986 requires that all employees complete Federal Form I-9, and present proof of identity and proof of eligibility to work in the United States. To complete the I-9 process, you must visit the Office of Human Resources at Georgia Tech on your first day and present valid identification documents.
To speed your new hire processing, you can complete most of the pre-employment hiring package online, print the documents, and bring the documents to OHR on your first day. The pre-employment hiring package can be found online at Simply click on the link for New Hire Documents/Forms and choose the appropriate category for your position.
The various benefit plan options that are available to you when you join us are available on our website at You may wish to review them prior to orientation, which will be scheduled during your first weeks of employment. In the interim, I will be pleased to answer any specific questions you may have.
By accepting this offer, you agree to comply with the Bylaws and Policies of the Board of Regents of the University System of Georgia and the statutes and regulations of the Institute which are available upon request or at and
Salaries are directly deposited to the financial institution of your choice on the last work day of each month.
We sincerely hope you will join our staff. We feel you will have a great opportunity for professional development here and that you will be an asset to (unit name).
Sincerely,
x, Chair/Director
x (unit name)
cc:Office of Executive Vice President for Research
I accept this offer with an effective date of ______.
______
SignatureDate
Postdoctoral Fellows
(working 75% or more and for a period longer than six months.)
DRAFT
Date (To be added after appropriate approvals)
Dr.
x
x
Dear Dr. x:
On behalf of the Georgia Institute of Technology, I am pleased to offer you a full time (or indicate percent time) position as x with the (unit) at a monthly rate of $x which equates to $x per fiscal year effective (date TBD).
Your initial assignment, as we discussed, will be under the supervision of (name). (Add detailed description here). This offer of employment, and its commitments, supersedes all other offers and commitments, oral or written, explicit or implied, made by any person at the Georgia Institute of Technology.
Research Faculty in (unit name) are primarily dependent on sponsored research. All employment and assignments are ultimately contingent upon outside funding. Because of this funding situation, all (unit) research faculty members should remain constantly aware of the need for developing and conducting sponsored research. This agreement may be terminated with a thirty day notice by either party.
As required by Institute policy, this offer of employment is contingent upon successful completion of a background investigation, if not already done, including a criminal background check demonstrating your eligibility for employment with the Georgia Institute of Technology as determined by GA Tech in its sole discretion, confirmation of the credentials reflected in your application materials and, if applicable, other necessary checks.
This letter is not an employment contract and does not guarantee employment for any specific period of time. As a normal part of in-processing, you will be required to sign a loyalty oath, patent agreement and a State security questionnaire. The Immigration Reform and Control Act of 1986 requires that all employees complete Federal Form I-9, and present proof of identity and proof of eligibility to work in the United States. To complete the I-9 process, you must visit the Office of Human Resources at Georgia Tech on your first day and present valid identification documents.
To speed your new hire processing, you can complete most of the pre-employment hiring package online, print the documents, and bring the documents to OHR on your first day. The pre-employment hiring package can be found online at Simply click on the link for New Hire Documents/Forms and choose the appropriate category for your position.
Salaries are directly deposited to the financial institution of your choice on the last work day of each month.
The various benefit plan options that are available to you when you join us are available on our website at You may wish to review them prior to orientation, which will be scheduled during your first weeks of employment. In the interim, I will be pleased to answer any specific questions you may have.
By accepting this offer, you agree to comply with the Bylaws and Policies of the Board of Regents of the University System of Georgia and the statutes and regulations of the Institute which are available upon request or at and
We sincerely hope you will join our staff. We feel you will have a great opportunity for professional development here and that you will be an asset to (unit name).
Sincerely,
x, Chair/Director
x (Unit Name)
cc:Office of Executive Vice President for Research
I accept this offer with an effective date of ______.
______
SignatureDate
Term Research Faculty
ResearchEngineer/Scientist/Associate/Technologist I/II/Senior/Principal Position
DRAFT
Date (To be added after appropriate approvals)
Dr.x
Dear Dr. x:
On behalf of the Georgia Institute of Technology, I am pleased to offer you a term, full time (or indicate percent time) position as x with the (unit) at a monthly rate of $x which equates to $x per fiscal year. The position will be effective (date TBD) through (end date).
Your initial assignment, as we discussed, will be under the supervision of (name). (Add detailed description here). This offer of employment, and its commitments, supersedes all other offers and commitments, oral or written, explicit or implied, made by any person at the Georgia Institute of Technology.
Research Faculty in (unit name) are primarily dependent on sponsored research. All employment and assignments are ultimately contingent upon outside funding. Because of this funding situation, all (unit) research faculty members should remain constantly aware of the need for developing and conducting sponsored research. This agreement may be terminated with a thirty day notice by either party.
As required by Institute policy, this offer of employment is contingent upon successful completion of a background investigation, if not already done, including a criminal background check demonstrating your eligibility for employment with the Georgia Institute of Technology as determined by GA Tech in its sole discretion, confirmation of the credentials reflected in your application materials and, if applicable, other necessary checks.
This letter is not an employment contract and does not guarantee employment for any specific period of time. As a normal part of in-processing, you will be required to sign a loyalty oath, patent agreement and a State security questionnaire. The Immigration Reform and Control Act of 1986 requires that all employees complete Federal Form I-9, and present proof of identity and proof of eligibility to work in the United States. To complete the I-9 process, you must visit the Office of Human Resources at Georgia Tech on your first day and present valid identification documents.
To speed your new hire processing, you can complete most of the pre-employment hiring package online, print the documents, and bring the documents to OHR on your first day. The pre-employment hiring package can be found online at Simply click on the link for New Hire Documents/Forms and choose the appropriate category for your position.
The various benefit plan options that are available to you when you join us are available on our website at You may wish to review them prior to orientation, which will be scheduled during your first weeks of employment. In the interim, I will be pleased to answer any specific questions you may have.
By accepting this offer, you agree to comply with the Bylaws and Policies of the Board of Regents of the University System of Georgia and the statutes and regulations of the Institute which are available upon request or at and
We sincerely hope you will join our staff. We feel you will have a great opportunity for professional development here and that you will be an asset to (unit name).
Sincerely,
x, Chair/Director
x (Unit Name)
cc:Office of the President
I accept this offer with an effective date of ______.
______
SignatureDate
visiting Research Faculty and student
DRAFT
Date (To be added after appropriate approvals)
Dr.x
Dear Dr. x:
On behalf of the Georgia Institute of Technology, I am pleased to offer you afull time (or indicate percent time) position as x with the (unit) at a monthly rate of $x which equates to $x per fiscal year. The position will be effective (date TBD) through (end date).
Your initial assignment, as we discussed, will be under the supervision of (name). (Add detailed description here). This offer of employment, and its commitments, supersedes all other offers and commitments, oral or written, explicit or implied, made by any person at the Georgia Institute of Technology.
Research Faculty in (unit name) are primarily dependent on sponsored research. All employment and assignments are ultimately contingent upon outside funding. Because of this funding situation, all (unit) research faculty members should remain constantly aware of the need for developing and conducting sponsored research. This agreement may be terminated with a thirty day notice by either party.
As required by Institute policy, this offer of employment is contingent upon successful completion of a background investigation, if not already done, including a criminal background check demonstrating your eligibility for employment with the Georgia Institute of Technology as determined by GA Tech in its sole discretion, confirmation of the credentials reflected in your application materials and, if applicable, other necessary checks.
This letter is not an employment contract and does not guarantee employment for any specific period of time. As a normal part of in-processing, you will be required to sign a loyalty oath, patent agreement and a State security questionnaire. The Immigration Reform and Control Act of 1986 requires that all employees complete Federal Form I-9, and present proof of identity and proof of eligibility to work in the United States. To complete the I-9 process, you must visit the Office of Human Resources at Georgia Tech on your first day and present valid identification documents.
To speed your new hire processing, you can complete most of the pre-employment hiring package online, print the documents, and bring the documents to OHR on your first day. The pre-employment hiring package can be found online at Simply click on the link for New Hire Documents/Forms and choose the appropriate category for your position.
By accepting this offer, you agree to comply with the Bylaws and Policies of the Board of Regents of the University System of Georgia and the statutes and regulations of the Institute which are available upon request or at and
We sincerely hope you will join our staff. We feel you will have a great opportunity for professional development here and that you will be an asset to (unit name).
Sincerely,
x, Chair/Director
x (Unit Name)
cc:Office of Executive Vice President for Research
I accept this offer with an effective date of ______.
______
SignatureDate
Postdoctoral Scholar
DRAFT
Date (To be added after appropriate approvals)
Dr. x
I accept your proposal to perform scholarly research under the mentorship of (GT faculty member), as described by your (title of Postdoctoral Fellowship, NIH training grant, etc.). To complement this, you will be granted a temporary appointment as a Postdoctoral Scholar in (unit), effective as of (date). This appointment provides no salary and you will not be considered an employee of the Georgia Institute of Technology. We will provide you with office space and other related support as needed.
This invitation supersedes all other offers and commitments, oral or written, explicit or implied, made by any person at the Georgia Institute of Technology. This arrangement may be terminated by either party upon written notice.
By accepting this invitation, you agree to comply with the statutes and regulations of the Georgia Institute of Technology and the Bylaws and Policies of the Board of Regents of the University System of Georgia which are available upon request or at As a normal part of in-processing, you will be required sign the Visiting Scholar Agreement.
This invitation is contingent upon successful completion of a background investigation, if not already done, including a criminal background check demonstrating your eligibility to conduct research at the Georgia Institute of Technology as determined by GA Tech in its sole discretion, and if applicable, other necessary checks.
Given your status as a Postdoctoral Scholar, you will be eligible to enroll in the Georgia Institute of Technology Student Blue Health Insurance Voluntary Plan or obtain your own health insurance via In either case, you will be responsible for paying the premiums in full. Because this is an adjunct appointment, you will not be eligible to accrue paid vacation or sick leave from the Georgia Institute of Technology.
We look forward to you joining us here at the Georgia Institute of Technology. I believe our mutual interest and this opportunity for professional development and exchange will allow us to learn from each other.
Sincerely,
x, Chair/Director
x (Unit)
cc:Office of the President
Office of Human Resources
I accept this offer with an effective date of ______.
______
SignatureDate
Adjunct Research
Engineer/Scientist/Associate/Technologist I/II/Senior/Principal
DRAFT
Date (To be added after appropriate approvals)
Dr./Mr./Ms. x
x
x
Dear x:
On behalf of the Georgia Institute of Technology, I am pleased to offer you a termAdjunct (Research E/S/T/A I/II/Senior/Principal) position with the (unit name) effective (date TBD).
As with all adjunct positions, this appointment provides no compensation or salary from (unit name) or Georgia Tech.
It is my pleasure to offer you an appointment as Adjunct (rank/ title) in the (unit), effective (date TBD) through (end date). As with all adjunct positions, this appointment provides no compensation or salary from (academic unit) or Georgia Tech.
Your assignment, as we discussed, will be (expected job duties).
As required by Institute policy, this offer of employment is contingent upon successful completion of a background investigation, if not already done, including a criminal background check demonstrating your eligibility for employment with the Georgia Institute of Technology as determined by GA Tech in its sole discretion, confirmation of the credentials reflected in your application materials and, if applicable, other necessary checks.
By accepting this offer, you agree to comply with the statutes and regulations of the Institute and the Bylaws and Policies of the Board of Regents of the University System of Georgia which are available upon request or at
Because this is an adjunct appointment, you will not be eligible to accrue paid vacation or sick leave. You will be required to sign a state security questionnaire and complete an employee data form.
Sincerely,
x, Chair/Director
x (Unit)
cc:Office of Executive Vice President for Research
I accept this offer with an effective date of ______.
______
SignatureDate
Reappointment of Retirees
DRAFT
Date (To be added after appropriate approvals)
Dr./Mr./Ms. x
x
x
Dear x:
It is my pleasure to offer you a post-retirement appointment as [rank/ title] in the [unit] at a [monthly/hourly] rate of [monthly/hourly salary], effective [begin date] through [end date].
Your assignment, as we discussed, will be [expected job duties].
[Rules of post-retirement appointments. Salary restrictions].
By accepting this offer, you agree to comply with the statutes and regulations of the Institute and the Bylaws and Policies of the Board of Regents of the University System of Georgia which are available upon request or at
This offer of employment is contingent upon approval by the President of Georgia Tech, and its commitments supersede all other offers and commitments, oral or written, explicit or implied, made by any person at the Georgia Institute of Technology.
As required by Institute policy, this offer of employment is contingent upon successful completion of a background investigation, if not already done, including a criminal background check demonstrating your eligibility for employment with the Georgia Institute of Technology as determined by GA Tech in its sole discretion, confirmation of the credentials reflected in your application materials and, if applicable, other necessary checks.