Updated 7-24-18
SAMPLE OFFER LETTER FOR AP-EXTENDED TERM TRACK APPOINTMENT
Offer letters may be personalized for the individual appointee. Italics in this template reflect portions of letter that will need individualized information.
Date
Dear XX:
I am pleased to extend a formal offer to you for the position of (Assistant, Associate, Senior) Academic Professional (Lecturer, Research Scientist, Extension Educator) in the (Department, Division, School, Program) at the University of Wyoming. The position is an extended term-track appointment at an academic year salary of XXX plus fringe benefits (see attachment) valued at approximately XXX, for a total compensation package valued at nearly XXX. (Insert statement here if the position carries X years of credit toward extended term.) The effective date of this appointment will be XXX. University of Wyoming policies and practices dictate that the decision about your extended-term contractmust be made no later than the XXX academic year. Extended-term, if granted, would be effective XXX.
University of Wyoming employees are paid on the last working day of the month; hence your first paycheck will be XXX. Please note that insurance coverage takes effect XXX. Coverage is not automatic so you must enroll for coverage in person with the insurance office on campus.
Responsibilities associated with this appointment include (specify here: e.g., teaching courses, research/creative activity, undergraduate and graduate student advising, and service in accordance with the policy of the College and University). (If appropriate include additional expectations here: e.g., [1] Please note that it may include distance education and off-campus, evening and/or weekend duties. [2] Interdisciplinary/inter-professional research and teaching is highly valued in the College of XX and we urge your participation in such activities. [3] You may also be asked to participate in student recruitment or teaching of First Year Seminar and/or honors classes.) Please see a draft of the faculty job description. Allocation of effort included in a job description may be revised during the term of your employment. We can discuss your job duties in further detail upon your acceptance of the position.
You will be expected to attend new faculty orientations during August 20XX. Two orientations are hosted by the office of the Provost & Vice President, Academic Affairs, one is designed for all new university academic personnel and the second will focus on the extended-term review process. Dates for these orientations are XX (or have not yet been determined).For more details, see (If appropriate, add a statement here about college and/or department specific orientations.) New faculty are also encouraged to attend seminars on teaching conducted through the year by the Ellbogen Center for Teaching and Learning (
You can find supplemental information for prospective academic personnel on the Office of Academic Affairs website ( This site contains information critical to your employment. By following the link for prospective faculty you can find information on employee benefits, background checks, faculty governance, as well as other topics of importance to your future at UW.
This position, like all University positions, is subject to available resources, as well as programmatic needs and directions of the University. This offer is dependent upon the approval of the Vice President for Academic Affairs. All appointments and reappointments of Academic Professionals are governed by University Regulations, as may be amended from time to time, which can be found at and the policies set forth in University Regulations 2-1, Academic Personnel and 2-4, Guidelines for Establishing Academic Professionals, which can be found at I encourage you to review these regulations.I encourage you to review this regulation. (If appropriate, add: This appointment is also contingent on whether you are permitted to work legally in the United States and on completion of a background screening.)
If you agree to accept this offer and its conditions, please returned a signed copy of this offer letter no later than XXX in order for this offer to remain in effect. Following approval by the appropriate University officials and the University Trustees, you will receive a letter from the Provost & Vice President of Academic Affairs confirming your appointment. Prior to the Trustees acting on your hire, a copy of your transcript must be received by the Vice President for Academic Affairs directly from the institution that granted your highest degree. Please request this be done as soon as possible.
Please call me at (307) 766-XXXX if you need further clarification on any part of this offer.
Sincerely,
XXXX
xc: XXX
I, ______accept this offer for the (Assistant, Associate, Senior) Academic Professional (Lecturer, Research Scientist, Extension Educator) position.
______
SignatureDate