** Sample letters / emails that have been approved by Mrs. Greer for communications with parents and do not need to be approved again.** Copy and paste into email / or document.
TEACHER APPRECIATION WEEK
SSSHHHHHHHHH…..It’s a secret!
Time to put on our thinking caps! Teacher Appreciation Week is-----DATE-----. What a great time to show ------TEACHERS NAME------how much he/she means to our kids. If you are interested in helping plan the week, we will have a meeting at -----TIME, DATE, LOCATION------. If you are unable to attend, but have some ideas you would like to share, please give me a call at ------PHONE NUMBER----- or email me at -----EMAIL ADDRESS------.
I look forward to seeing you there!
Sample letter for week’s activities…..
DATE
Dear Parents:
Teacher Appreciation Week is ---DATE----. What a great time to let ---TEACHERS NAME---- know just how special he/she is and how much our children (adore/respect/enjoy) him or her. We’ve planned a fun week, which should make ----TEACHERS NAME--- feel special! Here’s the breakdown:
Monday
Tuesday
Wednesday
Thursday
Friday
Thank you for your participation in this fun week! I am sure ----TEACHERS NAME---- will feel extra special!
Sincerely,
*** If you do not want to receive our class emails, please send an email to ---NAME, EMAIL ADDRESS---- and your name will be removed. ***
END OF THE YEAR PARTY
Dear Parents:
The End of the Year party for ---TEACHERS NAME----will be held -----DATE, TIME, LOCATION----. The party will include: ---AGENDA----
We are asking parents to contribute ---MONETARY AMOUNT---- to cover the costs of the party. We are also asking for the following supplies:
- ______
- ______
- ______
If you are able to send in one of the above items, please contact me at ----PHONE NUMBER-----. Please send in your donation no later than ------DATE-----.
Thanks to all of the parents who helped plan the party and others this year. You all helped make this year a memorable one for the children!
See you at the party!
Sincerely,
*** If you do not want to receive our class emails, please send an email to ---NAME, EMAIL ADDRESS---- and your name will be removed. ***
END OF THE YEAR PARTY – TEACHER GIFT
Dear Parents:
The end of the school year is almost here. I would like to say thank you to all of the parents who helped in the classroom this year. You helped make our class a wonderful and fun place for our children to learn.
Many parents are interested in presenting ----TEACHERS NAME-----with a class gift. We will be presenting ------TEACHERS NAME------with ------TYPE OF GIFT------. If you would like to participate in this gift, we are asking for a donation of -----MONETARY AMOUNT----. This is strictly a voluntary donation. Please send the money in a sealed envelope addressed to me no later than ----DATE-----. We will present her with the gift during the end of the year party.
If you have any questions about the gift, please feel free to contact me at ----PHONE NUMBER-----.
Thank you again! Have a great summer!
*** If you do not want to receive our class emails, please send an email to ---NAME, EMAIL ADDRESS---- and your name will be removed. ***
HOLIDAY PARTY PLANNING MEETING
Time to put on our thinking caps! Our class Holiday Party is -----DATE-----. If you are interested in helping plan the party, we will have a meeting at -----TIME, DATE, LOCATION------. If you are unable to attend, but have some ideas you would like to share, please give me a call at ------PHONE NUMBER----- or email me at -----EMAIL ADDRESS------.
I look forward to seeing you there!
*** If you do not want to receive our class emails, please send an email to ---NAME, EMAIL ADDRESS---- and your name will be removed. ***
Sample letter for Holiday Party…..
DATE
Dear Parents:
The Holiday Party will take place on ---DATE, TIME, LOCATION----. The party will include: ---AGENDA----
We are asking for donations of ---MONETARY AMOUNT---- from each child to cover the costs of the party. We are also asking for the following supplies:
- ______
- ______
- ______
All parents are invited to attend the party (I am sorry, but no younger siblings can attend). If you are able to send in one of the above items, please contact me at ----PHONE NUMBER-----. Please send in your donation no later than ------DATE-----.
We are also collecting money for a class gift for ------TEACHERS NAME----. We would like to present -----TEACHERS NAME-----with -----GIFT-----. If you would like to participate in this gift, we are asking for a donation of -----MONETARY AMOUNT----. This is strictly a voluntary donation. Please send the money in a sealed envelope addressed to me no later than ----DATE-----. We will present her with the gift during the Holiday Party.
If you have any questions, please feel free to contact me at ---PHONE NUMBER----.
Happy Holidays!
Sincerely,
*** If you do not want to receive our class emails, please send an email to ---NAME, EMAIL ADDRESS---- and your name will be removed. ***
TEACHER BIRTHDAY
Dear Parents:
-----TEACHERS NAME----- birthday is on ---DATE----. I will be bringing in a treat for the children to share with ---TEACHERS NAME--- on his/her birthday. I’m sure ---TEACHERS NAME---- would appreciate a handmade birthday card from your child. If your child chooses to create a card, please have them bring it in on his/her birthday.
Thank you!
*** If you do not want to receive our class emails, please send an email to ---NAME, EMAIL ADDRESS---- and your name will be removed. ***
SPECIAL SNACK
Dear Parents:
We will be having a special snack on ---DATE, TIME----. If you would like to volunteer to bring in items, please contact me at ---PHONE NUMBER----.
Thank you!!
*** If you do not want to receive our class emails, please send an email to ---NAME, EMAIL ADDRESS---- and your name will be removed. ***
ROOM PARENT INTRODUCTION SAMPLELETTER TO PARENTS
**MAKE SURE TO CHANGE NAMES, DATES, I/WE, CLASSROOM INFO, ETC……
Dear Parents:
Thank you for taking the time to read through this valuable information. As your Room Parents, we have met with ----TEACHERS NAME--- and have reviewed the needs for the classroom. In an effort not to overwhelm, we will only be addressing needs for the first half of the year until holiday break. We will send out another email in mid-December to address the second half of the school year.
If you want to be involved directly with the kids in the classroom or school, you must go through the approval process for volunteers at the following website:
Following is a list of planned activities from now through the end of 2016:
September 15th: Open House – 2nd Grade: (Time for 2nd grade will be emailed soon). Come to visit with the teacher, view the classroom and sign up for volunteer opportunities.
October 13th: Mustang Stampede Pep Rally – The beginning of our fundraiser starts with a pep rally in the cafeteria. Watch for an email with ways to help.
October 27th: Fundraiser Event Day - A day of relays, activities, and fun for kids to show their school spirit. Look for more information on this important fundraiser day at school soon.
October 31st: Book Character Dress Up Day. A special treat will be provided to celebrate the holiday.
December: TBA Holiday Party – This is a celebration of crafts, activities, food and fun to kick-off the Holiday Season. Parent volunteers are welcome for this event. More details and sign up opportunities to follow.
In order to simplify these celebrations and to make sure that we equally provide crafts, activities, food and beverage, we are asking for a $35 voluntary donation from each family (you can certainly donate more or less as well). Labeled envelopes will be coming home in your child's backpack on Tuesday,September 8th and are due back with any donation that you wish to make by Tuesday, September 15th. Please put the envelope in the round trip folder (“to school side”) in your child’s three ring binder. We will manage this class fund and if enough is collected we will also pay for items such as 2nd grade play t shirts, butterfly presentation money, color copies, laminating, door décor, special snacks and any other items or supplies needed by Mrs. Powell or the students. Some of these are items that we would need to ask for donations for throughout the year if not paid out of the class fund. Once all donations are turned in, we will let you know the class fund total and will periodically update you on the expenditures and balance of the fund.
In addition to the classroom activities, we have a few other opportunities for parent involvement in the classroom or school:
Arty Facts is a great program that brings art into the classroom. You do not have to be an artist to participate and present to the class. The Arty Facts program has great resource materials for you and great ideas for presentation. We have some spots open in the Arty Facts Program for any parent that would like to present an artist to the class.
Door Decorations: We would like to have new door decorations each month for our 2nd grade class. We want the kids to always feel a sense of learning, pride, and excitement as they enter the classroom. We would like to have a volunteer each month for door decorating.
Assistance with some upcoming projects: We could use a few volunteers to help us with some various upcoming projects for Mrs. Powell:
--Tear out & collate workbook pages
--Print, laminate and sort games (there are A LOT of colored pages to be printed for these games). If anyone has access to a company or a good printer at home and would be willing to donate printing some colored copies for us…..that would be great!
--Painting a tree mural on the wall outside the classroom to display some of the students work on the tree branches.
If you are interested in helping with any of the above mentioned activities, please send an email to -----EMAIL ADDRESS-----.
We know that that was a lot of information to read and digest. Please feel free to email, text or call if you have any specific questions or concerns. Thanks again and we look forward to a great year!
Your Room Parent(s),
NAME, EMAIL ADDRESS(ES)
*** If you do not want to receive our class emails, please send an email to ---NAME, EMAIL ADDRESS---- and your name will be removed. ***
CLASS DIRECTORY / SCHOOL DIRECTORY
** Each teacher is provided a class list based on registrations at Meet the Teacher (filled out on computer in the back of class). Ask teacher if he/she wants you to handle getting all the information. Copy in to document and send home in student’s backpack.
Dear Parents:
My name is ----YOUR NAME----- and I am the Room Parent for -----TEACHERS NAME----- class this year. Throughout the year, I will be keeping you informed of school activities and where you can help in our class and at the school activities and events. Currently, I am gathering information for our class directory, which I will use to coordinate all of our class functions, including field trips, parties and PTA events. If you would like to be included in our class directory, please take a few moments to sign and complete the attached form and return it to----TEACHERS NAME----- by ------DATE-----.
Also, during Meet the Teacher, parents were asked to complete the registration on the class computers for the PTA. This information is for the school directory (used for Mrs. Greer’s weekly email), for students t-shirt size that is given during the Mustang Stampedeand is provided to the teachers to form a class directory. If you did not have a chance to complete this, please go to the PTA website at and click on the REGISTER icon.
I look forward to getting to know all of you and to working with you to make this year a great one for our children!! If you have any questions, please feel free to contact me at -----PHONE NUMBER------.
Thank you!!
----TEACHERS NAME---- CLASS DIRECTORY
Throughout the year, your Room Parent(s) will be emailing information on class activities, school events and classroom needs. Please fill out the form below to be added to this email directory.
Student’s Name:______
Parent / Guardian Name:______
Phone Number:______
Email Address**:______
Parent / Guardian Name:______
Phone Number:______
Email Address**:______
Please check or fill in all that apply:
I can help the teacher with in-class projects______
I can help with parties during the school day______
I can help from home by contributing items for special events______
Parent / Guardian’s Signature:______
** Your email will be used strictly for communicating about information in the class and school activities. It will not be used for any other purposes.
--Teacher Name--2016-2017
4th Grade
Shutterfly Share Site
A new Share Site on the Shutterfly website has been created for –Teachers Name-- 4th grade class this year. On this site, there will be photos, class activity info, class roster, calendar of school events and holidays and much, much more!! We will also use the site to send out information on class parties and any items / volunteer opportunities that we will need.
If you would like to be added as a member, please fill out the information below and return back to –Teachers Name-- with your child. Once you are added to the site, you will receive an email to confirm and will give you access to the site.
If you have any questions, please contact --- YOURNAME, EMAIL ADDRESS.
------
Students Name:______
If you would like both parents to be added, please fill in both sections.
Parent / Guardian Name:______
Email Address:______
Home / Cell #:______
(only if you would like phone number to show on the site)
Parent / Guardian Name:______
Email Address:______
Home / Cell #:______
(only if you would like phone number to show on the site)
Parent Signature: ______