08/10/2017

SAFDA Meeting Minutes:

Meeting opened: 6:45pm

Attendees: Alana Colbert, Conor Fletcher, Rex Johnson, Rob Wighton, Jade Tremaine, Annalee Alexander.

Apologies: Tom Barbala, Sam O’Connell.

Carnival/Gala Day prices:

-We need to look at increasing what we currently pay towards our volunteers travel expenses. Currently contributing 20c/per km given current fuel prices this needs to be increased to approx. 25-35c/per km.

-Alana motioned to have fuel prices increased to 35c/per km, seconded by Jade, all members in favour of price increase.

-There has been a lack of consistency in what we have been charging for gala days, while they still need to be treat case by case, we should be aiming to charge approx. $5 per student. This figure is negotiable.

-Where possible we need t cover all of the expenses for volunteers.

-The website needs to be updated, and the Gala days need to be advertised more effectively. Current clients will need to be advised of the changes in price regarding fuel and cost per student.

-Current coaching fee $60 per hour.

Website:

-The SA Ultimate website needs to be our main resource form of advertisement, SA ultimate has tried to move away from Facebook being the primary source of communication. When posting members of the board should post directly to the website and then share the post back to Facebook.

-Not all members of the SA community are on Facebook and if important information is not added to the website they miss it completely. Similarly the website needs to remain active to increase professionalism.

Player Statistics:

-As a result of the recent land EOI completed it has become apparent that our record keeping for player statistics has not been very effective. Moving forward SA needs to document our player statistics more effectively to ensure we can track our progress and whether we will meet the players goals for 2020. In addition our player statistic is a direct reflection of our brand therefore something that is highly important to document.

Regionals:

-Need to find out at what point we are at with Regionals.

-Simon Murphy has been looking into fields - Strathalbyn is a possibility.

  • ACTIONABLE ITEM Conor will follow up whether there has been a bid put in - if not he will putone in. Contact Simon and Jade.

-We will need to have a plan, proposed fields, range of volunteers to help out.

  • ACTIONABLE ITEM:Alana to help write the budget for regionals

SAFDASnominations:

-The current selection committee consists only of people who belong to an affiliated club. Not all players are active members of a club therefore are not provided the opportunity to be involved in the selection process.

  • ACTIONABLE ITEM – Rob to put post out asking for people to volunteer for the nomination committee.

Coaching Accreditation session

-We currently have a limited coaching network – we need to expands this to increase development.

-Rex is in the process of getting his accreditation and then he will be able to run a session for others to become accredited. Further support may be required to run the course – potentially need interstate support. AFDA will potentially contribute to covering the costs to secure extra support.

  • ACTIONABLE ITEM: Rex to follow up loose ends regarding accreditation.

Paid Position:

-We need to draft up SAFDAS current position and explain it to AFDA so they can help.

  • ACTIONABLE ITEM:Rob to follow up paid position.

Women’s Night:

-Looking to run a women’s development session – focused on what clubs can do to support women and useful recruiting tools.

-Emma Victory is happy to share the information she gained from the AFDA conference.

  • ACTIONABLE ITEM: Annalee to follow up the women’s night

Fields Availability:

-Still have not secured fields for next year. Conor will continue to explore other options.

Disc order:

-New disc order needs to be done – will stick to original design.

-Discussed doing limited edition disc that community member designs – potentially something that could be tied into regionals.

Meeting closed: 8:30pm.

  • ACTIONABLE ITEM Conor will follow up whether there has been a bid put in - if not he will put one in. Contact Simon and Jade.
  • ACTIONABLE ITEM: Alana to help write the budget for regionals
  • ACTIONABLE ITEM – Rob to put post out asking for people to volunteer for the nomination committee.
  • ACTIONABLE ITEM: Rex to follow up loose ends regarding accreditation.
  • ACTIONABLE ITEM: Rob to follow up paid position.
  • ACTIONABLE ITEM: Annalee to follow up the women’s night