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2011
SA CHALLENGE INTERPROVINCIAL
GOLF TOURNAMENT
METROPOLITAN GOLF CLUB
9th – 13th May 2011
PROUDLY HOSTED BY THE WESTERN PROVINCEGOLF UNION
First Draft:18 march 2011
Final Edition:
1. TOURNAMENT ORGANISATION
1.1SOUTH AFRICAN GOLF ASSOCIATION: (SAGA)
Colin BurgerPO Box373082374 3456
PresidentHillcrest
Andre PietersePO Box1827082 374 3457
Vice-PresidentBethlehem
Bruce YoungeP.O. Box 65303082-374-3455
Executive DirectorBenmore011-476 1713
2018086-503 4653 Fax
Neil HomannP.O. Box 65303082-783-4529
Assistant Exec. DirectorBenmore011-476 1713
2011086-503 4653 Fax
1.2WESTERN PROVINCE GOLF UNION
Geoff TaylorPostnet Suite 429083226 5318
PresidentPrivate Bag X16 Constantia 7845
Eric LefsonPostnet Suite 429021 – 712 6910
Director of GolfPrivate Bag X16
Constantia 7845083458 5420
1.3METROPOLITAN GOLF CLUB
Richard Felder
Greens Committee083629 3275
Ari Vayanos
Club
Marthinus Jacobs
Club Manager021430 6011
2. TOURNAMENT SCHEDULE
2.1.TOURNAMENT DATES
2.1.1Practice Round – Sunday8thMay 2011
Teams willtee off as from 07h30 onwards with the two new teams (Junior and USSA) going first and then in order of 2010 finishing positions.
2.1.2Team photographs at 16h15 – In order of practice times.
2.1.3Flag raising ceremony – teams led in by piper 16h45. Piper is to be advised that
the playing of the National Anthem is a condition of his/her inclusion.
2.1.4Opening ceremony at 17h00 – speeches by dignitaries.
2.1.5Wine for dinner tables to be supplied by Metropolitan
2.16Dinner for SAGA, Teams, Officials and invited guests follows immediately after the above proceedings
2.1.7Tournament proper – Monday to Friday - 9th to 13thMay.
2.2TOC MEETINGS
All meetings will be held at the Metropolitan Golf Club
2.2.11stmeeting20th January2011
2ndmeeting24th February 2011
Final meeting
2.3COURSE INSPECTIONS
2.3.1Thorough course inspection with TOC and Golf Course Management on 13th April.
2.3.2Further inspections as and when required.
2.3.3 Demarcation of hazards on Sunday8th May.
a.Paint guns required.
b.Sufficient Paint required: White, Red and Yellow.
2.3.4Final course inspection, tee markers and pin placements will be carried out
by WPGU and the TOC on 7th and 8th May.
2.4MINUTES
Updated tournament manuals to be e-mailed to:
2.4.1Members of the TOC
SAGA Executive Members
All Provincial Unions
3.TOURNAMENT EMERGENCY COMMITTEE
3.1The SAGA Office Bearer in attendance, AssistantExecutive Director, Geoff Taylorand Eric Lefsonwill comprise the Tournament Emergency Committee and their decisions will be final.
3.2DECISIONS
Decisions of the TOC shall be subject to the approval of the SAGA, who shall be entitled
to rescind, alter or amend any such decision after consulting with the TOC.
4. PARTICIPATING TEAMS - 2011
4.1A team consists of eight (8) players.
4.2Players may only represent the Union where theyare handicapped.
Teams participating (in alphabetical order):
Central GautengPresidents Team
SA JuniorsUniversity Sports SA (USSA)
Gauteng NorthWestern Province
SAGA to circulate tournament draw and names of competing teams players to all Union’s.
5.WESTERN PROVINCE GOLF UNION RESPONSIBILITIES
5.1FOLDERS
Folders with all relevant Tournament information will be available on Sunday
8th Mayat the managers meeting.
Contents of the folder to include :
McNabs Tabs
Tournament Brochure
Score card.
Tournament Local Rules and SAGA Green Card.
SAGA dress code to apply throughout the week.
Itinerary for the week.
Local information to include:
a.Location of and telephone numbers of Doctors, Dentists, Paramedics etc.
b.Photograph seating arrangement form - Managers folder only.
Team Managers to remindplayers to bring acceptable Medical Cards –
otherwise cash will be charged.
5.2 OFFICIAL PRACTICE TIMES
a)Official Practice tee off times for Sunday8th May 2011
Subject to change in accordance with information received from SAGA
1st Tee
SA Juniors07h30
USSA07h50
President’s Team08h10
Western Province08h30
Central Gauteng08h50
Gauteng North09h10
b)Teams wishing to play prior to the Sunday must book direct
with Metropolitan Golf Club at 021 430-6011. Green Fee R105.
Contact person: Pro ShopMetropolitan Golf Club
5.4ACCOMMODATION
Accommodation for SAGA and Teams will be at the Graeme Hotel. Confirmation of team names to be forwarded to the by 22nd April.
5.4.1All accommodation is on players sharing.
5.4.2Accommodation for teams is for the nights of Saturday7thMay through to and including Friday 13thMay 2011.
Additionalearly accommodation will be to Unions’ own account and must be made directly with the Graeme Hotel with a copy to the WPGU/SAGA.
5.4.3 Welcome gifts for SAGA Officials and Managers to be handed out at Managers
meeting with the players folders. (WPGU responsibility)
5.5TRANSPORT
5.5.1Unions to advise travel arrangements and transport requirements by Tuesday
19thApril.Details to be sent to theSAGA and WPGU Union office.
5.5.2Hire of vehicles and trailers on confirmation from SAGA.
5.5.3If required WPGU Officials to meet teams flying in at the airport.
5.5.4Manager/responsible person is required to drive the kombis and must be in
possession of a valid drivers license. Drivers must be older than 21 years of age.
5.6TEAM PHOTOGRAPHS
5.6.1Cape Foto will take team photographs.
5.6.2Cost of photographs (20cm x 25cm) will be R700 (For 10 photographs)
5.6.3Photos to be taken as from 16h15 on Sunday– in order of Practice Tee-off
times. Photoswill be available by Friday 13thMay 2011.Proof reading bymanagers needs to occur on by the Wednesday.No corrections will be made after this has been signed off by managers.
5.6.4Unions must advise on seating arrangements – 4 seated, 5 standing.
5.6.5Union Logo(not scanned copy) to be e-mailed to WPGU at:
5.7OPENING & CLOSINGCEREMONIES
Itinerary for Sunday8th May 2011.
5.7.1Team Photographs. From 16h15 in order of official practice times.
5.7.2FLAG RAISING PROGRAMME :
Flag raiser to report to SAGA 15 minutes before ceremony for instructions.
16h50Teams form up and main guests escorted to podium
17h00Teams proceed to positions in front of flagpoles. Piper to lead.
17h10Stand for National Anthem.
17h15Welcome byChairman of Metropolitan Golf Clubwho hands over the course to the SAGA.
17h25Welcome by the SAGA representativewho accepts the course. Address by SAGA representative.
18h00Dinner for SAGA / teams and managers in the dining room.
Dress: blazer and tie.
5.7.3Flag Lowering CeremonyFriday 13th May 2011.
This will follow at end of play on Friday - SAGA will then host a round of drinks
at the club.
SAGA official hands back the course to Metropolitan President.
Metropolitan President accepts golf course back.
Managers to ensure they take their Union flags.
19h00 -Formal Dinner for SAGA / invited guests /players and managers.
Dress: blazer and tie.
Players and managers enter dining room first and remain standing untilOfficials
and invited guests are seated.
Medals presented and trophy will be presented to the winning team.
5.8PIPER :
Organise piper for Flag Raising– Sunday8thMay
at 16h00. Contact Ralf McArthur 072190 4598
5.9MEDIA COVERAGE
Contact news media :
5.9.1Local press.Club to contact Editor.
5.9.2Press to be contacted and their requirements noted.
5.9.3Meals and refreshments to be provided for Media. For SAGA account.
5.10TWO WAY RADIOS
5.10.1The Union has radios if SAGA cannot supply.
5.11STARTERS AND COURSE DUTY OFFICIALS:
5.11.1Western Province Golf Union Executivewill assist in this matter.
5.12WELCOME GIFTS
5.12.1WPGU to arrange welcome gifts for Managers and SAGA officials.
5.12.2 Distribute gifts at Managers Meeting
6.0METROPOLITAN GOLF CLUB RESPONSIBILITIES
6.1SCOREBOARD/RESULTS
6.1.1SAGA to use windows at the halfway house for display of results.
6.1.2Photocopier facilities available if needed by SAGA.
6.1.3Computer Printouts to be posted daily on the Main Notice Board.
6.1.4 Inter-Provincial Tournament computer program available from SAGA.
6.2PARKING
6.2.1Nameplates for reserved parking not required.
6.3MEALS
Menus to be submitted to TOC for approval.
6.3.1All meals (with the exception of Dinner on Monday, Tuesday and Thursday) will be at the Metropolitan Golf Club in the dinning room.
All official meals for SAGA account.
6.3.2Unions to advise of any special dietary requirements of players.
6.3.3Grab and Go Halfway House availableto provide cold drinks,
energy drinks, sandwiches/rolls and chocolates. The clubs halfway house facility to be utilised. For players account.
Thereafter Crisps, Biltong and packaged snacks will be available in the bar.
6.3.4 FreshFruit (Bananas and Apples) to be available at Breakfast Table for consumption on course by players only.
6.3.6All Dinners are compulsory for all team members.
Teams to make own arrangements for the Monday, Tuesday and Thursday night meals
6.4Breakfast:
Time:From 06h15 –
Menu:Cereal, eggs, bacon, sausage, toast, fruit, juice, tea or coffee –.
6.5Lunch:
Time:From 10h30
Menu:eglasagne/steak and chips etc. hamburger & chips; pies and salads/chips etc
6.6Dinner:
Time:19h00(we can make it earlier depending on how the days play goes)
Dates: Compulsory for all teams
Menu: TBC
6.6.3Team tables with seating for 9 are required. Team Managers are to
advise whether additional seats are required by the previous evening.
6.6.4Main table with seating for 6 is required by SAGA for invitedguests.
6.6.5Each table to have a nameplate. Names and Union logo.(WPGU responsibility).
6.7FLAG POLES
6.7.19 required in total.
6 teams
National – club to supply
SAGA
Metropolitan GolfClub.
6.7.2Flags to be placed infront of the Putting green.
6.7.3Flags to be hoisted daily at 06h00 and lowered after days play.(Club responsibility)
6.7.4Flags are in the following order: Juniors and USSA followed by order of finishing in 2010.
6.8PUBLIC ADDRESS SYSTEM (Club responsibility)
6.8.1Metropolitan Golf Club to providePA System for both inside and outside the
Club house.
6.8.2Positioned on veranda for Opening and closing Ceremony.
6.8.3PA System required for Opening and closing Ceremony.
6.8.4PA to be tested for reception 30 minutes before all ceremonies.
6.9CHANGE ROOM
6.9.1Open from 06h00 to close of play.
6.9.2Players to store clubs and bags in their rooms.
6.10MEDIA ROOM
Media personnel requirements will be determined and an appropriate facility provided. SAGA to forward results to all media daily.
6.11TELEPHONES
6.11.1None required by SAGA – cellular phones will be used.
6.12CADDIES
6.12.1Approximately 50 Caddies required for teams and 1 as a spotter.
Caddies will be selected and registered – contracts to be signed.
Caddies to bedivided into 6 groups, each group consisting of 8 caddies.
Each group to nominate a leader who will be responsible for group behaviour
and negotiations. A contract to be drawn up setting out daily rates, halfway
(am & pm) and lunch agreement. This to be signed and held as a legal binding
Agreement
6.12.2Cost to all teams regardless of number of rounds played.
Total cost per Team of 8 players x 11 roundsR14 000
Suggested Caddie bonus – to be decided at managers meeting at 10h00 on 8th May 2011 (R200 per player suggested)
(To be paid cash at the end of the week)
6.12.3Team Leaders are responsible for the caddies in his Team.
6.12.4Club to pay caddies dailyas per agreement. (Players are requested NOT to paycaddies any additional money)
Club to pay balance on Friday
6.12.5Therecommended caddie bonus will be discussed and approved at the Managers meeting.
6.13PRACTICE AREA
6.13.1No practice area to hit balls, just warm up area.
6.13.2Putting green exists in front of the Club House and the 1st tee.
6.13.3Club will provide warm up balls at R20 for 30 balls.
6.14COURSE PREPARATION AND MAINTENANCE
6.14.1Course preparation is under the auspices of the SAGA and TOC.
6.14.2No alterations may be made to the course without the approval of SAGA.
6.14.3 No new sand is to be put into the bunkers after 18thFebruary2011 without prior consultation to the WPGU and SAGA.
6.14.4 Course staff to be available daily and in radio/cell phone contact with SAGA.
6.14.5 Daily Tournament Course Duties.
1.Cut greens.
2.Cut new holes.
3.Watering of greens (syringing) to be advised in advance in order for player notification.
4.TOC to advise daily pin positions for tournament by Sunday 11thMay.
5.Change tee markers
6.Rake Bunkers
6.14.6Threemotorised GolfCars to be available daily from 06h00 for SAGA.
6.15SAGA OFFICIAL NOTICE BOARD
6.15.1The Official SAGA Notice Board to be positioned on windows at club exit to putting greens.
6.15.2 Notice boards must be updated regularly – results must be posted daily.
6.16BANKING FACILITIES
6.16.1No banking facilities at the club
6.16.2All major banks within 5 km of club.
6.17SIREN
6.17.1Hand held hooters to be made available by SAGA.
6.17.2 Lightning detector is available. Hand held.
6.17.3 In the event of adverse weather conditions the TOC will arrange for the
sirenand hooters to be sounded.
6.17.4The hand held hooters are to be taken onto the course and sounded
simultaneously from a central area and also the clubhouse.
6.17.5 On resumption of play the same procedure is to be followed.
6.17.6 Motorised Cars to be available forteam managers / TOC Officials and labelled.
6.18MOTORISED GOLF CARTS
6.18.1Threecarts to be made available daily for SAGA. (Cost R220-00 per day)
6.18.2 Signs to be placed on carts restricting use to SAGA, Unions and TOC.
6.18.3 Carts to be made available daily for Team Managers for the individual Unions’ account.
6.18.4 Spectators may not use private or hire cars for the duration of the Tournament.
6.19STARTERS FACILITIES
6.19.1Table and umbrella to be supplied by club for the 1sttee.
6.20TEAM MANAGER’S MEETING
6.20.1Sunday morning 8thMay at10h00 at the Metropolitan Golf Club Lounge.
6.20.2Facilities to be provided for approximately 12 people.
6.20.3Green Keeper, Club Manager to also attend.
6.20.4Final local rules to be discussed.
6.21LOCAL TOURNAMENT RULES
Local Rules to be submitted to SAGA as soon as possible
6.22PIN POSITIONS
WPGU and Green keeper
6.23 SECRETARIAL
SAGA will perform all secretarialduties.
7.SAGA RESPONSIBILITIES
7.1To provide medals for the winning teams, suitably engraved.
7.2To provide SAGA flag.
7.3To conduct the final course inspection and course setup on Friday9thMay.
7.4Set up Local Rules for Tournament.
7.5Notify WPGU on number ofSAGA officials attending the tournament.
7.6Host Team Managers meeting on Sunday morning.
7.7Inform the teams that they must attend all official dinners failing which an account will be sent to the Union concerned. Special permission can only be granted by SAGA in extreme cases.
7.8Daily Time Sheetsto be available.
7.9To provide daily pin placements for team managers.
7.10Circulate all rules pertaining to tournament – adverse weather, count outs etc.
8.TEAM MANAGER’S RESPONSIBILITIES
8.1Pay WPGU R17 160in lieu of caddie fees, practice balls, golf carts and photos.
8.1.1 Caddie FeesR14 000
8.1.2 Cart HireR1 100
8.1.3 Practice BallsR960
8.1.4 PhotosR700
TotalR 16 760
WPGU Acc ABSA Claremont (421109), cheque account 712458445
Use team as reference.
Please ensure this is paid by 28th April
8.2Union flag to be handed in at Managers meeting.
8.3Photographs – teams to be available on 13thMay. Seating and standing arrangements form to be handed in at Manager’s Meeting.
8.4It is incumbent on Team Managers to ensure players adhere to Club Rules as well asgolf etiquette in regard to spikes, dress code, food, liquor etc.
8.5Managers to be available for meeting on Sunday10h00.
8.6Team Managers to advise TOC if guests will be attending any dinnersby no later than 09H00 on the day concerned. These meals are for team’s account.
8.7Advise the WPGU and Metropolitan of any special dietary requirements at the Managers meeting
8.8Provide logo (in jpeg) of team/union by e-mail to TOC at
8.9Teams wishing to play in the Saturday afternoon, may only play from 15h45.
NBSAGA and/or Western Province Golf Union will not be liable for any account or
debt accrued by any player or Union. Team Managers must impress this on
their teams.
NOTE:
Teams travelling by air must remember to carry their Identity Document, Drivers
Licence or Passport, which they may be required to produce at the airport.
9.0PARTICIPATING UNION’S RESPONSIBILITIES
9.1List of Team Members and Manager.
9.2Arrival and departure times and mode of transport.
9.3Confirmation of additional persons with team.
9.4Advising of special dietary requirements of players.
9.5Providing managers with the necessary cash for payment of the caddie bonus.
9.6Make sure the WPGU is paid R16760 by 28 April.
9.7NOTES FOR TEAM MANAGERS
- Practice Facilities – not available at the club
- Team name list to be provided by 22nd April 2011.
- Organise seating arrangements for photographs (5 back, 4 front)
- Attend managers meetingon Sundaymorning 8thMay at10h00.
- Ensure the Union has paid the WPGU
- Bring cash for the payment of caddie bonuses (+/-R200 per player)
- Saturdaytimes may only be booked on the Friday 6th May, however players are welcome to play behind the field from 15h45.
- Ensure team members travelling by air have identity documents.
- Advise SAGA/WPGU/Club of special dietary requirements at the managers meeting.
APPENDIX ‘A’
TEAM ENTRY FORM
Name of Team………………………………………………………..
Day of Play………………………………………………………..
ORDER OF PLAY
FOURSOMES
4. …………………………………………….& …………………………………………………
3. …………………………………………….& …………………………………………………
2. …………………………………………….& ……………………………………………………
1. …………………………………………… & …………………………………………………..
SINGLES
8.………………………………………………………………
7.………………………………………………………………
6.………………………………………………………………
5.………………………………………………………………
4.………………………………………………………………
3.………………………………………………………………
2.………………………………………………………………
1.………………………………………………………………
This form is to be completed and handed in as follows :-
a.In respect of the first day’s play at the close of the meeting with Team Managers.
b.On other days - within 30 minutes of the completion of play.
APPENDIX B
SEATING ARRANGEMENT FOR TEAM PHOTOGRAPHS
SOUTH AFRICAN GOLF ASSOCIATION
CHALLENGE INTER-PROVINCIAL TOURNAMENT
METROPOLITAN GOLF CLUB9th –13th MAY 2010
NAME OF TEAM: …………………………………………………………….
Left Standing at the Back Right
Left Seated at the front Right
PHOTOGRAPHER
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