Rotary Club of the University District

The Rotary Club of the University District

Board Meeting Minutes

November 16, 2010

Note: Items were not necessarily in the order below.

President Kay Rodriguez opened the meeting at 7:30 AM

Minutes: The minutes of the October 26th meeting were approved.

Secretary’s Report:

1. New Member Applications: No applications pending.
2. Status of Applications: Michelle Pewitt has withdrawn her application.
3. Resignations: None Pending.
4. Leaves of Absence: No Requests.
5. Honorary Status: None Pending.
6. Request for “Exempt” Status: None Pending.
7. Membership: 115 plus four honorary members. We have 9 on Active Exempt status.
8. October Attendance: 63.8%

Treasurer’s Report: Judy Lovelace distributed the Year-to-Date (July 1, 2010 through November 15th, 2010) Profit and Loss Statements, and Balance Sheets.

Old Business

1. Program Policies: President Kay reported that she spoke with Carolyn Hathaway to thank her for her concern and to inform her of the Boards action in promulgating a guideline letter to be distributed to all guest speakers. (See Board Minutes for Oct. 26, 2010.) Kay indicated that Carolyn was pleased with the result.
2. Dates and Activities: President Kay reviewed the following Club activities:
3. "Guess Who's Coming for Dinner" Potlucks: The evenings to date have gone well with special thanks to Coralee Swanson for her coordinating efforts.
4. December 17: Holiday Program. (Alex Shimizu)
5. March 26: FUNdraising Dinner/Auction. Carma McKay reported that the event will be held at the Women’s University Club (same as last year), the “pitch” will be made by Ellen Ferguson and the auctioneer will again be Kevin Benedict.
6. April 29-May 1: 5030 District Conference

Rotary Club of the University District

Board Meeting Minutes

November 16, 2010

Page Two

New Business

1. Nominations of Club Officers, 2011/2012: Kay reported nominations for Lisa Fox, Nominating Committee chair.

• President-Elect: Jason McKinney
• Vice-President: Richard Morse
• Secretary: Ed Sider
• Treasurer: Judy Lovelace
• Board Members: Allan Jacobs, Mike Finkenbinder and Troy Dawson
• The current President-Elect, Carma McKay will be President. Dale Hicklin, Karen Lee Yu and Derrick Skinner will continue with their second year as members. Kay Rodriguez will remain on the Board as Past-President.

1. Nominations of Service Fund Officers: Gary Corbett reported the nominations:

• President: Neale Weaver
• Board Members (Three Year Term): Ed Emerick, Louise Leader (Secretary) and Paula Lachober
• Board Members ()Two Year Term: Lael Ross (Vice-President) and Marella Alejandrino.

1. Annual President’s Report: Kay proposed that the Club President be required to provide a report to members reflecting the state of the Club. The Board approved and established such an annual report as on-going policy. Kay will draft a report for review by the Board at the next meeting.
2. Social Events: Kay reported for Brenda Dimond, Social Chair, that there is planning for a Club outing to the Seattle Art Museum for a tour of the Picasso exhibit. The date will be announced.
3. Recruitment and Retention: The discussion brought forward the need for more networking opportunities. Some items discussed were:

• Provide a “Classification List” reflecting services available from our members. Ed, Rich and Derrick will develop a draft for the next Board meeting. This listing could be included in the Club directory.
• Ask members to address meetings describing their work in presentations similar to “Rotary Minutes”.
• Schedule “Beer After Work” mixers.

1. Rose Parade:The Board received a request from the Pasadena Rotary Club asking for support in sponsoring a Rotary float in the New Years Day Rose Parade. The Board approved $100.00.

Meeting adjourned: 9:00 AM.

Next meeting: December 21, 2010