Roseville Public School

ROSEVILLE PUBLIC SCHOOL

P & C Minutes

General Meeting 10th February, 2011

Meeting Opened / 8:15pm
Attendance: / Atul Bhargava, Ian Maxwell, Kevin Rose, Kirsti Dolan, Sandi Small, Viv Rayner, Philomena Brandt, Andrew Nightingale, Alisoun Garrard, Charlie Powell, Valerie Maguire, Shana Hennessy, Samantha Hellen, Penny Morris, Nicky Chong-White, Sonia Brooke, Robert Quinn, Samantha Beard, Hilla Shachar, Dee Cleworth, Fiona Harper, Dianne Harvey, Jill McClintock, Daniel Zatz, Nancy Andrews, George Rench, Leanne Miller, Julie Wilks
Apologies: / David Grimes, Doug Cleworth, Genieve Anderson
New Members:

Minutes:

Move to accept the Minutes of the General Meeting on 11th December, 2011

Proposed / Alisoun Haddow
Seconded / Philomena Brandt
Carried / Yes

Matters Arising from previous minutes:

(Matters to be resolved from previous meetings Minutes)

No matters to be resolved

Correspondence:

Thank you note for the gift from the P&C was received from Chris Broockmann and was read to the P&C.

REPORTS

Treasurer

David Grimes

Report to be provided.

Principal

Catherine Williams

Enrolments:

Currently 605 students. This time last year it was 612 - so no significant difference. This number entitled us to have 24 teachers again this year, so we have 24 classes.
We have the same number of students in K-2 this year as we did last year,
(ie 2011- 279; 2010 - 280 students) and a slight increase in our numbers for students in Yrs 3-6 this year (2011 – 326; 2010 - 332 students).
Therefore as the numbers in K-2 and 3-6 are basically the same as they were last year, we have formed 12 classes in K-2 and 12 classes in 3-6 – the same as last year.

Kinder enrolments this year – 102 chn. (Last year – 88 chn; 2009 - 93 chn) Enrolments remain limited to ‘in area’ only plus very small number of siblings of older chn no longer living ‘in area’.

Enrolment trends since 2004:

2004– 548 students

2005 - 572

2006 - 621

2007 - 594

2008- 630

2009- 624

2010– 611

2011 - 605

Staffing update:

24 classroom teachers: 4 male / 20 female; two are new to the school this year; 21 are permanent teachers, 3 are long term casual teachers replacing 3 permanent teachers currently on leave; 15 of the staff were merit selected, 2 were Targeted Graduates; 8 were direct appointments; 4 of the 24 are also Assistant Principals; experience ranges from those in their fourth year of teaching to those with over 30 years of experience.

1 Teacher-Librarian – another merit selection

4 RFF (Release from Face to Face) teachers

1 School Counsellor here 2 days a week (Mondays and Tuesdays). Mr Just will be replaced by Mr Carpenter when he takes leave in Terms 2 and 3 of this year.

2 ESL teachers who share 2 days per week

No DET allocation for Support Teacher Learning Difficulties

P & C and school fund 1 Reading Support Teachers 4 days each week

Disability Funding from State government and funding from our P & C together with funding from the school’s budget gives us the opportunity to employ 4 School Learning Support Officers (SLSO) / Teachers’ Aides (2 full time, 2 part time) to work across the school.

Focus Areas in 2011 (as per RPS’s 2009-2011 School Plan) continue to be:-

Literacy
Numeracy
Technology
Teacher Professional Learning and Welfare
Community Involvement

Overview

Continuation of ‘Sister School’ project with Bourke PS
RFF program includes Writing again this year plus the trialling of a program called ‘Wizard Writing’ in Year 2 and Year 3.
Continuation of the P & C funded Reading Support Program targeting students in Years 1- 4.
Continued implementation of Origo Maths program K-6
Continuation of across grade needs based grouping in mathematics for Years 2, 3, 4 and 6 which differentiates the maths program in pace, depth and content.
Technology Team linking Smartboard technology with Professional Learning in Literacy and Numeracy
Connected Classroom Technology professional learning to also be planned and conducted by the school’s Technology Team
Enrichment Programs

The school will continue to run its enrichment programs of

5 bands (run by parent volunteers)
PSSA Jnr As & Bs & Snr As & Bs cricket
(teacher volunteers and some parent volunteers)
PSSA Jnr As & Bs & Snr As & Bs softball
(teacher volunteers and some parent volunteers)
PSSA Jnr As & Bs & Snr As & Bs netball (teacher volunteers)
PSSA Jnr As & Bs & Snr As & Bs soccer (teacher volunteers)
rugby Jnr & Snr (teacher volunteers)
Tournament of Minds (teacher volunteer)
dance groups (4 teacher volunteers)
debating (teacher volunteer)
drawing (teacher volunteer)
EnviroKids (teacher volunteers)
philosophy K-2 and 3-6 (mentor funded through P & C’s Educational Initiatives)

Special focus of Term 2 Professional Learning program will be on the Bounce Back resilience program to ensure full and ongoing implementation in all classrooms across K-6

The return of our Artist in Residence program : Term 1: Year 6, Term 2: Yrs 4 & 5, Term 3: Yrs 2 & 3

On the first School Development Day this year, staff participated in anaphylaxis, asthma and diabetes training

Communication between class teachers and parents this term:

-K-6 teachers conducting evening parent information sessions on whole class or grade basis in Weeks 3-5;

-Grade newsletters were posted on website in first week as well as paper copy given to students to take home

-Parents can make appointment/s to meet with their child’s class teacher or RFF teacher throughout the year as the need arises via written request directly to the teacher. And vice versa.

-Parent Bulletin sent every Wednesday via email (unless paper copy specifically requested)

-School Calendar dates for Terms 1 and 2 were distributed via Parent Bulletin this week to assist families with planning.

BER / Building Update

Meetings with Bovis LendLease (BLL) this week confirm they are on schedule to finish the new buildings at the end of April. They are working towards a time frame that will allow us to move all students out of the 3-6 building and into their new classrooms at the beginning of Term 2, so they can complete the refurbishment of that block (which they commenced in the January holidays).
The new buildings will have a total of 18 classrooms – 14 in the three storey block (5 classrooms on middle and top floors, 4 on the ground floor) and 4 in the two storey block.
We plan to move all the Years 2-6 classes into the new buildings and two of the Year 1 classes. The other two Year 1 classes and all five Kinder classes will move into the refurbished building when it’s completed later in Term 2. This will mean that the Kindergarten students will be located closest to the Admin block and will have undercover access to the toilets and the Library. We will also be able to return to having a dedicated space for an Art Room in that building.
BLL Project Manager, Gerard Graham, coming to our next P & C meeting in March to give a further update regarding the progress of the building and refurbishment and to answer any questions. He will also be at the next School Council meeting in February.

Proposed use of P & C voluntary donations to the Library fund in 2011:

Specific Areas funded from Library a/c / Additional details / Amount / Budget coordinator
Library / Non fiction & fiction books, Subs, contact, etc / $ 17,090 / Fiona Vula
English / ES1 + Stage 1 readers / $ 3,795 / Marilyn Chisholm
Stage 2 readers / $ 2,463.50 / Margret Hanson
Stage 3 readers / $ 1,538 / Fiona Ipsen
ESL / Teachers’ resources / $ 147.95 / Margaret Harding
Learning Support Team / Teachers’ resources / $ 946.80 / Deb Lane
‘Bounce Back’ resilience K-6 / Teachers’ resources / 24 copies Teachers’ Handbook / $2,158.80 / Marg Hanson
‘Wizard Writing’
Prog trial Y2&Y3 / Teachers’ resources / incl 30 Show Me packs for Yrs 1-6 RFF$277 / $ 3,500 / Deb Lane + Jeanee Dunn (RFF)
Photocopying paper / $ 10,000 / Liz Mason
Maintenance – 1 machine / Photocopier located in Library / $ 1,500
TOTAL / $ 43,417.05

Thank You

To all those outgoing “Office Bearers”, sincere thanks on behalf of all the students and staff of RPS. Thank you for the endless hours you have so generously given. Your contributions have been invaluable and have helped shape what our school is today.

Thank you also to those who have volunteered for positions this year – continuing in positions and those new to positions.

The final and very special word of thanks though needs to go to Daniel Zatz who, having come to the end of his time, is ‘stepping down’ from his position as President of the P & C. Daniel has played a pivotal role in the past 3 years as President and prior to this as Secretary of the P & C for 2 years. Both these positions have been time consuming but vital to the relationship that exists between the leadership of the school and the P & C. Daniel has always put the welfare of all students first when leading the P & C through their discussions and decision making. His enthusiasm, energy and positive approach has been greatly appreciated by us all.

He has been President at a time of particular importance in the life of the school – helping us manoeuvre our way through all the challenges that come with a major building project and keeping our spirits high. Daniel was also the one who introduced ‘Survey Monkey’ as a way of gathering the widest input from the school community when developing of goals and 3 year school plan that has guided us since 2009. He single handed collated all those responses and reported them to us all in a way that was meaningful and helpful.

I personally thank Daniel for being so open, so supportive and always being there whenever needed. The work he has done over the past five years in his two P & C Executive roles has been enormous. He has achieved so much for the benefit of the school and on behalf of the RPS community I sincerely thank him.

School Council

Andy Lang

No Report

Grounds

George Rench / Kevin Rose

Working Bee on Sunday 27th February.

Clothing Pool

Dee Cleworth

Strong sales on Friday school starts
Everything is currently in stock.
Jerseys will be made available this year.

Canteen

Samantha Beard

Financial - The Canteen has been open for four trading days so far this year so we will provide the first lots of financials at the March meeting. We are expecting the usual slow trading at the beginning of the year.
Price increase – We had to slightly raise all the Canteen’s prices by about 10% to cover price increases in the last few years. This should enable us to continue promoting fresh and healthy options.
Canteen Committee - We have a committee of 9, including our paid Canteen Supervisor in place for 2011. We are actively looking to recruit 3 to 4 new Canteen Committee Members. There is a need to expand the team, since some of the long term members will leave the committee at the end of the year .

Renovation- We would like to ask the P&C to consider a second stage renovation to the Canteen. This would include the benches, shelving and cupboards, the floor, painting and microwave and dishwasher. With the P&C's permission, as a first stage, we would like to ask the school community for expert help and get quotes for the work?

Menu update – The menu has been revised and updated. A vegetarian lasagne has been added to provide a hot food option for vegetarians. We are promoting healthy fresh salads, which we offer in two sizes for different age groups. Special recess treats, such as Apple and Cinnamon loaf or Banana bread, are being shared between the staff and the volunteers
Operating Hours - The canteen is still running split recess and lunch periods this year. This could change when the building works are complete.
Volunteers – The volunteers’ contribution is invaluable to the smooth day to day operation of the Canteen. Your continuous support is essential for the operation of the canteen. We are constantly building our pool of volunteers. This term we will be having ‘Grandparents’ day “on Wednesday, 23 February and ‘Dads’ day’ on Wednesday 16 March.
Special Day – We are planning an ice cream special day this term. Further details will be published in the near future.
Farewell to Sharon Lang – Sharon has been the Canteen’s Convenor for few years. Her huge contribution to the Canteen cannot be overestimated. We would like to take this opportunity to thank Sharon for all the hard work.

Fundraising

Michelle Carmody / Sonia Brooke

No report
Cake Stall will be held on the 26th March for the State

Charity

Need to fill role

No report

Band

Sarah Nicol /Gillian Hulst.

2011 promises to be an exciting one for the Roseville Public School (RPS) Band Programme with lots of performances , both at school and in the community , a few competitions and a huge amount of fun at rehearsals with our amazing group of talented conductors. We welcome back Mr Gavin Staines - Musical Director - and conductor of Concert Band. Mr Gerald Steinmann conducting Senior Band, Stage Band and Contemporary Winds ensembles, our new conductor Mr Mike Kenny conducting Intermediate Band and Mr Michael Votano conducting Junior Band .

The Band Committee Executive for 2011 is comprised of continuing members, including the Co-Presidents, Mrs Sarah Nicol and Mrs Gillian Hulst, and Assistant Treasurer, Mrs Kerry Furrer, and we are delighted to welcome the following new members to the committee: Treasurer, Mrs Sarah Hui, Instrument Coordinator, Mrs Megan Entwhistle, Secretary, Mrs Shana Hennessey and Music Librarian, Mrs Jane Hobson. We are very much looking forward to working together to support the band programme this year.

We really appreciate the assistance from the parents who have volunteered to be Coordinators for their children’s bands this year. It is a big commitment, but without it we would not be able to have a Band Programme. The Intermediate Band will, this year, have a roster for parents to assist at rehearsals throughout the year with two parents coordinating the roster and communication for their band.

Around seventy very excited Year 3 students are scheduled to collect their instruments at the Junior Band Instrument Handout Day next Saturday 12 February, where Mr Staines and Mr Votano will give them a warm welcome and an introductory talk about the band programme.

All of the bands have started rehearsals for the year with great enthusiasm this week. There are currently 38 students in Intermediate Band, 36 students in Senior Band and 34 children in Concert Band this year. The Stage Band and Contemporary Wind Ensembles will be selected this week by their conductor, Mr Gerald Steinmann, mostly from among the Year 6 Concert Band students with some students from Senior Band if required.

This term there will be Intensive Rehearsal days for the Junior Band (JB) and also for the Stage Band (StB) and Contemporary Wind (CW) Ensembles. At these rehearsals specialist tutors provide small group tuition and there is additional rehearsal time with the conductors. The dates for these Intensive Rehearsals are Saturday 12th March for JB and Sunday 20th March for StB and CW.

In terms of performances this term, we plan to have StB play at the school picnic and Concert Band will play a “Kindy Proms” concert for the Kindergarten students later in the term.

We are looking forward to a happy and productive year for the Band Programme.

Allergy

Kirsti Dolan

Sport

Shana Hennessey

No report

General Business

1. School picnic is planned for the 11th March, 2011 from 5 – 8pm.

This will be communicated through the school bulletin by Fiona Harper.

2. Update on the school website (Samantha Hellen)

Objective

At the P&C meeting on 9 September 2010, a motion was passed to investigate an integrated P&C website that consolidates and facilitates the communication, commerce and functional needs of the P&C. A volunteer committee was assembled, comprising Samantha Hellen, Leanne Miller, Viv Rayner, Valerie McGuire and Robert Quinn.

Requested action by P&C

•The P&C are requested to endorse the methodology agreed by the committee to assess the needs and desires of major stakeholders.

•The P&C are requested to authorize the registration of the domain name rosevillepandc.com.au for 2 years ($40), and to fund hosting via Netregistry at $30/month.

Methodology

1.Planning Phase Dec 2010 – Jan 2011

•The committee initially researched other school, P&C association and not-for-profit websites to ascertain the general functionality, standards, and options used by similar bodies.

•The committee agreed on principles of simplicity, non-sponsorship, low upfront and ongoing costs and a staged introduction.

2.Information Gathering Jan – Feb 2011

Parent Survey – complete Feb 25

•Parents will be asked via the Feb 16 and Feb 23 Bulletins to complete a short survey, constructed using the free, online survey tool ‘Survey Monkey’.

•This survey will solicit parent views, needs and previous experiences with online communities and commerce.

•Class parents will be asked to send a follow up email to their class lists in week 4.

P&C Convener interviews – complete Feb

•The website committee members will engage each convener and complete a template interview to ascertain current and potential requirements for a website solution

•The identified stakeholders are

P&C Executive (President, Secretary, Treasurer, Auditor)

Band

Clothing Pool

Canteen

Fundraising

Sports

Grounds

Landscaping (new with building project)

Allergies

School Watch