Room Bookings via mytimetable
This will allow users to make a booking directly into the room booking system (without the need to generate an email). Currently this service is limited to Departments based in the Arts Tower for bookings in Arts Tower Meetings Rooms.
Users may also wish to make use of the following URL
http://bradford2.shef.ac.uk:8080/eportal/PortalServ?reqtype=realview&kioskid=ATMeetings
this will display a webpage which shows all bookings in the AT meeting rooms for the current day
Making a room booking via Mytimetable
· Select the mytimetable channel in MUSE
You will be presented with a login screen.
To login enter your username with a ‘c’ at the start, e.g.
c + username (cabc123)
No password is required
· The following window is opened
· Select Main Menu
· Select Booking from the menu
Three options are shown
Make Booking
Check Availability (also allows booking to be made)
Locate Booking (also allows booking to be deleted)
To make a booking
· Select Make Booking
· Enter a start time
· Enter a duration
· Enter a date OR Day and Week combination
There are three further search criteria selections available which allows for example type and size of room to be specified, or allows equipment and features of rooms to be specified.
In the example above a room in the Hicks building with capacity between 50-100, for one hour at 9:00 on 19th October has been requested.
· Click Next
On the next page a list of available rooms is displayed
· Select the desired room
· Click Next
A summary of the booking is displayed
*
Check that the booking details are correct
· Notes may be added to the booking in this window
· Booking reference is system generated so this may be left blank.
· Click Make Booking
A final confirmation screen is displayed containing the booking details and a booking confirmation number
In the example above, the email message has failed to send because we have not set up the system to deliver a confirmation email. But mytimetable will send a confirmation that the booking request has been received; once the booking is confirmed by the booking office a further confirmation email is generated.
To Check Availability
· Select Booking
· Select Check Availability
· Select the room you wish to check
· Select the date you wish to check
The above example requests to check the Hicks LT01 on October 19th.
· Click Submit
The Check Availability window shows
· Details of the room including its Type, Capacity, Location and any Equipment or Features contained in that room
· When the room is booked – you can interrogate the details of a booking by clicking the Event ID button on the left
· When the room is free
You can also make a booking from this window by entering a Start Time and Duration at the bottom of the window. This then enters the room booking routine described above (at *).
Locate Booking
To locate a booking that has been already created
· Click Booking
· Click Locate Booking
The Locate Booking window is opened
This window allows the user to (see below)
· List Bookings for Today
· List Bookings for This Week
· List My Bookings
· List Bookings for a particular Room
· Advanced Search – view by Room Type, Zone etc
Note: My Bookings for today will also be displayed on the Home page when a User first logs in
Code / Name / Phone / Dept / EMail addressAD1ADW / Wragg,Arlene / 24813 / RAO /
AD1CF / Ford,Craig / 21406 / RAO /
AD1CLBXX / Barber,Charlotte / 22194 / SSE /
AD1DLF / Finnie,Deborah / 21504 / FIN /
AD1EHH / Hunt,Elizabeth / 21310 / SRE /
AD1IMM / McGarry,Ian / 21410 / RAO /
AD1JAP / Bullock,Janet / 24178 / RAO /
AD1KLM / McGowan,Karen / 21422 / RAO /
AD1LCL / Lane,Laura / 24833 / RAO /
AD1MJP / Phillips,Marcus / 21429 / GRS /
AD1RHM / Masaba Kituyi,Rebecca / 25337 / SSE /
AD1SJHX / Hardcastle,Stephen / 21409 / TLU /
AD1XDN / Norton,David / 24026 / RAO /
AD1XMDP / Page,Matthew / 21407 / SSE /
AD1XMF / Frost,Michelle / 21506 / FIN /
AD1XSAC / Curzon,Sarah / 24124 / RAO /
LB1AH / Ross,Aaran / 23963 / LIB /
LB1HH / Hunt,Hazel / 27224 / LIB /
LB1JEA / Antcliff,Jane / 27283 / LIB /
LB1LJH / Hodges,Lynette / 27252 / IFC /
LB1PG / Gregory,Pamela / 27228 / LIB /
LB1SXG / Gray,Sheila / 27370 / LIB /