January 12, 2016

Town Hall 7:00 p.m.

Roll Call & Pledge of Allegiance

Those present were Council: Larry Longman, Max Meise, Barry Wood, Bryan Burney and Branden Williams, Assistant Police ChiefPaul Casey, Town Manager Tonya Galbraith,Public Works Commissioner Ron Crider, Clerk-Treasurer Cathy Gardner, Planning and Building Director Ryan Crum,Town Attorney Gregg Morelock,and Town Engineer Mark Witsman.

2016 Oaths of Office

Clerk-Treasurer Cathy Gardner and Councilmen Bryan Burney and Branden Williams took the oath of office.

2016 Council President and Vice-President

Motion by Mr. Wood for Larry Longman for President and Max Meise for Vice-President. 2nd by Mr. Williams. Passes 5-0.

2016 Council Liaisons

  1. RDC – Mr. Longman
  2. Parks – Mr. Meise
  3. Plan Commission – Mr. Wood
  4. Public Safety – Dr. Burney
  5. Public Works – Mr. Williams

Approval of Minutes

Tabled until February.

Clerk-Treasurer’s Report

December report posted.

Public Safety Report

  1. December report posted.
  2. Chief Harold Rodgers’ 25th anniversary presentation: Mr. Meise gave the presentation regarding Chief Rodgers’ history of 25 years of serving the Town of McCordsville. In addition, Chief Rodgers was presented with a plaque and service medals.
  3. Officer Gary Garner’s retirement presentation: Assistant Chief Paul Casey gave the presentation regarding Officer Garner’s 30 years of service to the towns of McCordsville and Fortville.

Informal Presentation – Arbor Homes – Mr. Paul Clair

This proposed development is outside the incorporated limits of McCordsville and not subject to McCordsville standards. The proposed development, Sagebrook, would be located between CR 600N and 650N along CR 700W and is not currently contiguous to the Town. It is expected that the area will, at some point, become part of the Town and the presentation was given as a courtesy to the Council. The property was originally zoned in 2002 as a PUD with commitments. There are 169 lots. This project has been modified to improve the building standards over what is already approved by Hancock County. The developer is making the presentation in the hopes that the Town is supportive of the plan.

Public Comments:

  1. Mark Rumreich, 10308 Indian Lake Blvd South, Indianapolis, and Dave Parnell, 12702 E. 65th Street, Indianapolis: Both men spoke with concern regarding potential drainage damage this project could generate because of prior problems in the area. They requested that the Council not give their support to the project until it has been presented at the County. Mr. Parnell wondered if water could be diverted to the Stansbury Ditch.
  2. William Clarke, 6890 N. Carroll Rd, Indianapolis: Mr. Clarke said there was no drainage problem on the west side of Carroll Road until the Austin Trace sub-division on the east side of Carroll Road was built. He said the Austin Trace development was also presented as not causing flooding to the west but it has.
  3. Pat Martin, 6454 N. Carroll Rd., Indianapolis: Ms. Martin’s property is in a flood plain and the problem area is dumping into a flood plain. She said the proposed retention ponds will drain into the ditch that cannot currently handle it and it will flood her property.
  4. Melissa Waller, Maplewood Trailer Court Manager, 6734 Rustic Court, Indianapolis: Ms. Waller said the trailer court residents did not have a flooding problem until Austin Trace was put in. The overflow drains into the trailer court. She is asking for help to keep people from getting flooded due to the creek.

Motion by Mr. Burney to table. 2nd by Mr. Wood. Passes 5-0.

Villages at Brookside – Acceptance and Dedication of Infrastructure

There are a few final items to be completed. Mr. Witsman requests that the Council approve the acceptance and dedication and have it held by the Town until the items are completed.

Motion by Mr. Meise that we have the President sign the plats for Villages at Brookside, Section 8B and 9 and hold the plats until the items that are not done are finished. 2nd by Dr. Burney. Passes 5-0.

Motion by Mr. Meise that we approve the sewer development agreement with Villages at Brookside for Section 8B. 2nd by Dr. Burney. Passes 5-0.

Motion by Mr. Meise that we approve the sewer development agreement with Villages at Brookside for Section 9. 2nd by Dr. Burney. Passes 5-0.

Grade Crossing Improvement Grant Award

This grant has no additional cost to the Town. It is for $5,900.20. This contract is a standard INDOT contract and Mr. Morelock has reviewed.

Motion by Mr. Meise that we authorize the President to sign the Grade Crossing Improvement award. 2nd by Dr. Burney. Passes 5-0.

Guaranteed Savings Control – Blower Controls Project

The Town did not get this grant. Mr. Witsman advised that the Town will have to go back to the drawing board to refigure the timeline. Going forward, it will be the traditional process.

Road Funding Update and Potential Lobbyist

Mr. Longman updated the Council that the Town will probably have to contribute more money to the Realignment Project to get it going and that a lobbyist will be needed for this level of project because the Town needs dollars beyond the local 20% match.

Citizen Appointments

  1. Motion by Mr. Meise to appoint Summer Harper to the Parks Board. 2nd by Dr. Burney. Passes 5-0.
  2. Motion by Dr. Burney to appoint Suzanne Short and Shelly Haney to the RDC. 2nd by Mr. Meise. Passes 5-0.
  3. Brian Hurley, Heather Bladow and Bryan Miller are appointed to the RDC by Council President Longman.
  4. Motion by Mr. Meise that we accept the resignation of Dan Vail. 2nd by Dr. Burney. Passes 5-0.
  5. Mr. Vail is appointed to the McCordsville BZA.
  6. John Price is appointed to the McCordsville Plan Commission by Council President Longman.

Old Business

None

New Business

None

Other Committee Report:

  1. RDC: Façade grant opportunities have not received a large response.
  2. Plan Commission: The commission had a favorable response to the senior living facility architectural drawings.
  3. Architectural Review: This committee also was favorable toward the senior living facility drawings.
  4. Parks Board: Did not meet.
  5. Hancock Solid Waste: There will be a drug toss on January 30th in Greenfield.
  6. Public Works Committee: Items already covered.
  7. Public Safety Committee: Did not meet.

Town Manager’s Report

Ms. Galbraith is working on the Realignment Project.

Public Works Commissioner’s Report

None

Planning Director’s Report

  1. A telecommunications company is looking for a place for a new cell tower on town property.
  2. The property across from the old town hall property has been offered to the town as a gift.

Public Comments

None

Voucher Approval

Motion by Dr. Burney that we approve the vouchers for signature by the Council. 2nd by Mr. Meise. Passes 5-0.

Adjournment

Motion by Mr. Meise that we adjourn. 2nd by Mr. Wood. Adjournment at 9:08 p.m.

These minutes approved this ______day of ______, 2016.

______

Larry J. Longman, Council President

Attest: ______

Catherine C. Gardner, Clerk-Treasurer