Rolesandresponsibilitiesoftheboard, Individual Trustees,Thechairmanand Treasurer

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RolesandresponsibilitiesoftheBoard, Individual Trustees,theChairmanand Treasurer

ThecollectiveroleoftheBoardisto:

1.Ensurethattheorganisationcomplies withitsArticlesofAssociationor othergoverningdocument;charitylaw, andanyotherrelevantlegislationor regulations

2.Furtherthecharitableobjectsofthe organisationinthepursuitofpublic benefit

3.Ensurethatthepolicyandpracticesof theorganisationareinkeepingwithits charitableobjects

4.Formulateandregularlyreviewthe strategicobjectivesoftheorganisation, incollaborationwiththeCEO

5.Takelegalandfinancialresponsibility tosafeguardtheassetsandthe continuityoftheorganisation

6.Besatisfiedthatfinancialinformation isaccurateandthatcontrolsand systemsofriskmanagementare robustanddefensible

7.Actalwaysintheinterestsofthe organisationanditsbeneficiaries

8.Safeguardthewellbeingofthe employees

9.Takeappropriateprofessionaladvicein matterswheretheremaybea
significantrisktotheorganisationorwhere thetrusteecouldbeinbreachoftheir duties

10.Ensureproperproceduresare undertakenintheappointmentand performancemonitoringoftheCEO (andpossiblyothermembersofthe seniormanagementteam)

Incarryingoutthecollectiveresponsibilities oftheBoardtheindividualtrusteeshould:

1.Beproperlyinductedandcontinueto seekongoingtrainingtoensurehe/ sheremainsawareoftheirduties andresponsibilitiesandwidersector developments

2.Declareconflictsofinterest,and exerciseindependentjudgmentat alltimes

3.Beanactiveadvocateforthe organisation

4.RepresenttheBoard/organisation atmeetingsandevents,andactas spokespersonwhenrequestedby theCEO

5.Contributetothedevelopmentof businessstrategythroughconstructive challengeandcontributingideas

6.Scrutiniseperformanceofmanagement inmeetingagreedgoalsandobjectives, andmonitorthereportingofperformance

7.RegularlyattendBoardmeetings

TheroleoftheChairisto:

1.ProvideleadershipfortheBoardin fulfillingitsgovernanceduties

2.Ensureprovisionofaccurate,timely andclearinformationtotrustees

3.Liaisewith,andprovidesupportto,the CEOwithregardtotheorganisation’s affairsoverall

4.PlantheannualcycleofBoard meetingsandchairthem

5.EnsurethatdecisionstakenatBoard meetingsareimplementedandthat theorganisationisruninaccordance withthedecisionsmadebytheboard oftrustees

6.Ensureindividualtrusteeandoverall Boardeffectiveness

7.Setandconducttheannualappraisal oftheCEOandsupportperformance (withboardsupport)

8.Maintainthefocusandcommitment oftheboard,includingrenewaland successionplanning

9.Ensuretheperformanceoftheboard asawholeandforindividualtrustees isreviewedatleastannually

10.Whennecessary,leadtheprocessof recruitingtheCEO(andpossiblyother membersoftheseniormanagement team)

TheroleoftheTreasureristo:

HelptheBoardcarryoutitsdutytoprovide financialoversightby:

1.Liaisingwiththefinancedirectorand otherrelevantmembersofstaffwho areresponsiblefortheentity’sfinances

2.Ensuringtrusteesaresuppliedwith financialinformationbystaffinaform thatenablesthemtounderstandthe financialpositionandtheoutlookfor theorganisation

3.Actingasaninterpreterinfinancialmatterstotrusteeswhohavelimited understandingoffinance

4.Ensuringthemaintenanceof accountingstandardsbythe organisationandsoundinternal controls

5.Takingtheleadindevelopingpolicies relatingtofinances,reservesand investments

6.ProvidingstrategicadvicetotheBoard onfinancialmatters

7.Consideringthefinancialimplications ofstrategicplans,annualbudgetsand financialmanagementreports

8.Liaisingwithexternalauditorsand takingtheleadintheirappointment.

KingstonSmith|Atoolkitforgoodgovernance|2013