Robert L. Gibson Student Travel Award*

Step 1

After you return from your trip, complete the award application and attach your original receipts to the form (hotel, airplane, rental car, etc). The funds will be reported to the Indiana University Office of Student Financial Assistance where they are “packaged” with any funding that you may be receiving for the academic year. You must be a registered student during the time of this award.

Step 2

Direct Deposit Reimbursement form - To complete this form go to: scroll down the page and click on Direct Deposit Reimbursement. Then click on Travel Reimbursements and complete the direct deposit form. All travel reimbursements are paid via direct deposit. (Only needs to be done once.)

Step 3

Take the completed form and receipts to Charlene Conner in Educ4042 (Please do not e-mail). At that time you will need to sit down with her to complete the electronic Travel Profile form (Only needs to be done once.). This form begins the process of reimbursing you for your expenses.

Attach to this application:

  • A copy of the paper abstract.
  • Original receipts for expenses (airline ticket stub or e-ticket showing amount charged and zero balance, hotel bill with registration in your name, conference/workshop registration receipt, taxi, car rental receipt etc.).
  • Letter of acceptance from paper chair, photocopy of the program listing you as presenter.
  • If this paper/presentation has more than one author will they be requesting this award? ______
  • What are their names? ______Funds will be equally divided between presenting participants (up to the maximum allowed).
  • Are you requesting reimbursement for this travel in conjunction with your IU job? _____
  • Will another department/office be paying for any of this travel? ______

Department Name:______

Contact person:______Phone/e-mail______

What is the Departure Date: ______

What is the Return Date: ______

* Travel awards and amounts are limited to available funding and determined by the selections committee. The department will make every effort to fund all who apply, however, applying for a travel award does not guarantee you will receive an award. If you are receiving other funding from IU for this trip, please coordinate with our office and the other office to process the travel reimbursements together. Award cannot be used to pay for professional membership fees. Processing of any travel reimbursements must be completed within 60 Days from the return date of the trip, or the reimbursement will be taxed. After 120 days from the return date, the trip will not be eligible for any reimbursement.

Application

Robert L. Gibson Counseling & Educational Psychology Student Travel Fund

The Robert L. Gibson Counseling & Educational Psychology Student Travel Awardwill support travel fellowships to professional and academic conferences for master’s students in the Department of Counseling and Educational Psychology in the School of Education. Preference will be given to master’s students in the Counseling and Counselor Education program. Following are conditions for receiving the Award:

  1. First year applicants must have participated in a research project accepted for presentation at the conferenceand be an author. However, applicants would not be expected to be first author.
  2. To receive an award in the second year of study or for the second year in a row, a student must be first author on a paper.
  3. Priority will be given tocounseling master’s students but other MA/MS students in CEP are also eligible to receive this travel award.
  4. Up to $400 may be awarded, per student, for presentation/attendance at a national conference or workshop (e.g., American Psychological Association, American Educational Research Association, or American Counseling Association).
  5. Up to $200 may be awarded, per student, for presentation/attendance at a regional conference or workshop (e.g., Midwestern Educational Research Association or APA Division 17 Great Lakes Conference).
  6. Up to $100 may be awarded, per student, for presentation/attendance at a state conference or workshop (e.g., Indiana Association of School Psychologists).
  7. For papers with multiple authors, the limits per paper are: $800 at a national conference, $400 at a regional conference, and $200 at a state conference.
  8. A student may be awarded up to $400 per academic year (July 1-June 30), for up to two years.

Name: ID#:
Address:
Email:
Paper author(s), listed in order (N/A if not applicable):
Title:
Organization hosting conference, location of conference, with date/time of paper (Eg., American Educational Research Association, San Diego, CA, March 17, 2012, 2:00-2:50). Do not use acronyms:
Type of academic presentation (poster, paper, symposium, etc.) or workshop: