Form A

Road Movement Request Form "FREE RUN" – Guidance

  1. Instructions

The Road Movement Request Form "FREE RUN" is a form predetermined for notification of following military movements within the Czech Republic:

1)Movements including vehicles up to 3,5 tons

2)Movements of less than 4 vehicles

3)No oversized or overweight vehicles in the movement

4)Movements withoutany dangerous goods or sensitive items

The requester is supposed to complete the following sections of the form:

  1. Requester
  2. Purpose of the transport
  3. Facility to be visited - fill out only in case of stay in the Czech Republic
  4. Requested route
  5. Persons entering the country
  6. Cargo
  7. Vehicles
  8. Notes

Submit completed form to the Czech NMCC (e-mail address: ). Once the notified transports are confirmed by the Czech NMCC the ratified form is delivered back.

The ratified Road Movement Request Form "FREE RUN" must be keptin the cabin of the vehicle and presentedin case of inspection. Based on ratified Road Movement Request Form "FREE RUN", vehicles are excluded from road tolls on the territory of the Czech Republic.

Persons entering the country must be provided with NATO Travel Order and other documentation required on base of international and bilateral agreements (NATO SOFA, Allied Movement Publications, etc.).

  1. Detailed guidance

1. Requester
a) Organization / Fill out full address of the originator (Embassy, NMCC, etc.).
b) Date / Fill out date of submission of the form to the Czech NMCC.
c) Reference number / Fill out your file reference number.
d) Action officer’s name / Fill out name (rank, first name, surname) of a person responsible for the form completion.
e) Telephone/Fax / Fill out telephone and fax number of the originator.
f) E-mail / Fill out e-mail address of the originator.
g) Formation (unit) to be moved / Fill out name of the formation (unit) to be moved.
h) Nationality / Fill out nationality of the formation (unit) to be moved.
2. Purpose of the transport / Fill out a particular purpose of the transport (name of operation, exercise, conference, etc.).
3. Facility to be visited - Fill out this section only in case of stay in the Czech Republic.
a) Name / Fill out name of the facility to be visited.
b) Address / Fill out full address of the facility to be visited.
c) Point of contact / Provide a point of contact representing the facility (rank, first name, surname).
d) Telephone / Fill out the telephone number of the point of contact.
4. Requested route
a)Starting point / Fill out name of the point at which the movement begins.
b) Border crossing details / Fill out required information: ("ba) State", "bb) Border crossing", "bc) Date" and "bd) Time") for "1) Onward movement" and for "2) Backward movement".
Fill out cells "1.2) Exit to" and "2.1) Entry from" only in case of transit transport.
ba) State / Select the neighboring state from the scrollable list.
bb) Border crossing / Fill out name of the border crossing. Choose the border crossing from the attached "List of road border crossing points (BCP) of the Czech Republic".
bc) Date / Fill out scheduled date of the crossing of the border.
bd) Time / Fill out scheduled time of the crossing of the border (local time).
c) Final destination / Fill out name of the location and name of the country where the transport terminates.
Complete Cells "ca) Arrival date", "cb) Arrival time", "cc) Departure date" and "cd) Departure time" only in case of stay in the Czech Republic.
ca) Arrival date / Fill out scheduled date of arrival in final destination.
cb) Arrival time / Fill out scheduled time of arrival in final destination (local time).
cc) Departure date / Fill out scheduled date of departure from the site of action.
cd) Departure time / Fill out scheduled time of departure from the site of action (local time).
5. Persons entering the country
a) Transport commander / Fill out name (rank, first name, surname) of transport commander.
b) Cell phone / Fill out cell phone number of the transport commander.
c) Number of persons / Fill out number of persons entering the country.
You might be additionally instructed by the Czech NMCC to complete the "List of persons entering the country" (rank, first name, surname, passport or ID number).
6. Cargo
Fill out general description of goods (for instance: personal belongings, 2x wooden box including IT material, etc.)
Be aware you are not allowed to use this form (Road Movement Request Form "FREE RUN") for dangerous goods or other sensitive items (weapons, etc.). In that case you are supposed to fill out a more detailed form Road Movement Request Form (Form B).
7. Vehicles
a) Type / Fill out type of each vehicle of the transport.
b) License plate / Fill out all license plates of vehicles of the transport.
Be aware it is not allowed to use this form (Road Movement Request Form "FREE RUN") for vehicles over 3,5 tons and for transports including more than 3 vehicles. In that case you are supposed to fill out a more detailed form Road Movement Request Form (Form B).
The vehicle combination is considered to be overweight/oversized when exceeding the following dimensions: Width – over 255 cm; Height – over 400 cm; Length – over 1875 cm for vehicle combination, over 1650 cm for semi-trailer; Weight – over 48 000 kg.
8. Notes / Use this cell to submit details which are not covered in the previous cells.
9. Ratification of RMRF "FREE RUN" by the Czech NMCC - This section is to be completed by the Czech NMCC.
a) Czech NMCC POC / Czech NMCC point of contact for 24/7 assistance service
b) Handled by / Name of a person responsible for the ratification process
c) Date, stamp, signature / Confirmation of the transport notification - signature of the Chief of the Czech NMCC, date of signature and stamp of the Czech NMCC