Hampshire & Cass Foundation Mountain Centre
Risk Assessments of CentreBuildings and Grounds
It is imperative that group members are closely supervised by group leaders bothinside the buildings and in the Centre grounds.The following risk assessments 1- 8 listthe hazards and control measures. These have been identified to raise your awareness of these issues and assist with the safe use of the site. A full induction is completed for all courses run by the Centre staff. Self led groups must ensure that a FULL BRIEFING occurs and control measures are in place on arrival at the Centre.
Number / Risk Assessment1 / Fire - (The Centre complies with HCC Fire Safety Management Systems)
2 / Buildings
3 / Kitchen
4 / Gastroenteric illnesses
5 / Bedrooms
6 / Wood Burner
7 / Centre Grounds
8 / Transport
Visiting Group Leader: I have read and understood the Risk Assessments listed above:
Name: Signature: Date:
This document has been compiled and written by the:
Centre Director: Roger Lee / Completion Date: January 2017
Review Date: January 2018
No 1 / Risk Assessment of: Fire - (The Centre complies with HCC Fire Safety Management Systems)
What are the Hazards? / Who/What might be harmed? / Risk Level
without
Control / What are the Control measures? / Risk Level
with
Control / What further action is necessary , by whom, & by when
The Group Leader and Group not knowing the procedure. / Participants /Staff/ Other visitors / High / Group leaders to know and understand:
- Layout of building and grounds.
- Fire escape routes
- Location of the Fire assembly point
- Fire alarm system and call out procedure
- The location of and the completion of documentation.
- Fire emergency plan is complete. Ensure that bedroom list is accurate and up to date.
- Complete a fire drill
- Sign the Fire evacuation log
- Locations of the Fire folder & Control Panel.
Birch Grove found on the wall next to the front door
Vehicles blocking fire exits provide an obstruction to participants exiting and fire crews entering the building. / Participants /Staff/ Other visitors / High / Vehicles are not to be parked on the yard for more than the time required to off load. / Low / The Parking area at Argoed Lwyd to be used for Minibuses is found above the Centre. This is the concrete area adjacent to the barn. There is space for 4 Minibuses.
Defects to the Fire System / Participants /Staff/ Other visitors / High / Routine weekly check by Centre Staff
Regularly checked and maintained by approved contractor
Please report any defects to Centre staff immediately and log in the Defect book / Low / Reporting Defects:
Please report any defects in the defects book found and to Centre staff in attendance:
Argoed Lwyd:
- Farm House Lounge
- Long Barn Lounge
No 2 / Risk Assessment of: Buildings
What are the Hazards? / Who/What might be harmed? / Risk Level (without
Control) / What are the Control measures? / Risk Level (with Control) / What further action is necessary , by whom, & by when
Hot water taps and showers- Scalds / Participants /Staff/ Other visitors / High / All taps, with exception of the kitchen sinks, are fitted with mixing valves to reduce temperature to an acceptable level. / Low / It is recommended that staff visit the Centre prior to attending with groups.
For self led groups: Group Leaders are to advise your group in your initial briefing on arrival at the Centre of the Hazards and Controls.
Wood Burner: Stove use: - Centre Staff to induct Group Leaders on arrival.
Designated member of staff to read and understand Wood burner Risk Assessment and be authorised to use by Centre Director.
Reporting Defects:
Please report any defects in the defects book found and to staff in attendance:
Argoed Lwyd:
- Farm House Lounge
- Long Barn Lounge
Winding stairs- Trips, slips or falls / Participants /Staff/ Other visitors / High / Walk slowly. Do not pass on the stairs. Wear indoor shoes or slippers not socks. / Low
Low beams- Head injury / Participants /Staff/ Other visitors / High / Walk around the building.
Key areas are:
- Farmhouse landing,
- Farmhouse bedroom 1 (Brecon).
- Long Barn Landing.
Wood stoves - Burns
(See separate Risk Assessment) / Participants /Staff/ Other visitors / High / A designated member of staff will be responsible for close supervision of group members. / Low
Fire escapes-
Slips, trips/ steps and height falls / Participants /Staff/ Other visitors / High / For emergency use only. Do not use for normal exit or playing / Low
No 3 / Risk Assessment of: Kitchen
What are the Hazards? / Who/What might be harmed? / Risk Level (without
Control) / What are the Control measures? / Risk Level
(with Control) / What further action is necessary , by whom, & by when
Gas stove - burns / Participants /Staff/ Other visitors / High / Close supervision of group
members in kitchen area / Low / Adequate level of supervision by Staff/Adults in attendance.
Stove use: - Centre Staff to induct Group Leaders/ Catering staff on arrival.
Hot Water Boiler: - Centre Staff to induct Group Leaders/ Catering staff on arrival.
Professional Catering company can be used to limit kitchen use by visiting groups.
No outdoor clothing or equipment are allowed in the kitchen at any time.
Persons entering the Kitchen must wash hands with soap and warm water prior to touching surfaces/ plates/ food etc.
First aid kits are found in all kitchens. Please record any incidents or accidents in the Accident book.
Accident books are found in the following locations:
Argoed Lwyd:
- Farm house Lounge
- Long Barn Lounge.
When not in use please make sure the following appliances are switch off:
Toasters, Microwave, Water boilers, Dish washer.
Hot drinks Water boiler – burn/ scalds / Participants /Staff/ Other visitors / High / Close supervision of group
members in kitchen area / Low
Hot water from taps -
burn/ scalds / Participants /Staff/ Other visitors / High / Hot water warning signs.
Put cold water in sink first.
Close supervision of group members in kitchen area / Low
Sharp knives- Cuts / Participants /Staff/ Other visitors / High / Show how to use correctly
Close supervision of food
preparation and washing up / Low
Illness arising from inadequate hygiene measures.
(Also refer to the risk assessment for Gastroenteric illnesses) / Participants /Staff/ Other visitors / High / Any person entering the Kitchen must be hygienically dressed and must use recognised rules of good hygiene before taking part in the preparation of food.
Recognised protocols for food hygiene must be followed during the storage, preparation and consumption of food stuffs on site.
After use all pots/ pans/ plates /cutlery etc, must be washed with hot water and detergent before being dried and put away. Argoed Lwyd has an automatic dish washer- please follow the operating procedure found on the top of the dishwasher.
After use all cooking equipment, work surfaces and floors must be washed down with hot water and dilute bleach.
After use all bins must have all waste removed and be thoroughly cleaned with hot water and dilute bleach. / Low
No 4 / Risk Assessment of: Gastroenteric illness (e.g. Norovirus etc)
What are the Hazards? / Who/What might be harmed? / Risk Level (without
Control) / What are the Control measures? / Risk Level
(with Control) / What further action is necessary, by whom, & by when
Gastroenteric illness e.g. Norovirus outbreak at the Centre
(Also refer to the Risk Assessment for the Kitchen) / Participants /Staff/ Other visitors / High / Group Leaders must make a determined effort to ensure all participants are free from illness prior to attending the Centre.
Group leaders are responsible for informing the Centre Director of any member of the visiting group who has been involved in a known outbreaks within the five days leading up to the visit to the Centre.
If a person has been involved in an outbreak they may attend the Centre when they have been free of symptoms for at least a 48hr period prior to attending. The Centre Director must be informed of this prior to group attending the Centre.
Throughout all courses the importance of good personal hygiene among the group must be a key part of the initial briefing on arrival this will include:
- The availability of Soap throughout the Centre at all sinks. All participants are responsible for washing hands with soap and warm water after going to the toilet/ on return from outdoor activities/ before eating etc.
For self led groups: Group Leaders are to advise your group in your initial briefing on arrival at the Centre of the Hazards and Controls.
The initial briefing on arrival must include the importance of good hygiene among the group such as washing hands with soap and warm water after going to the toilet/ before eating etc and showering after activities.
No outdoor clothing or equipment are allowed in the Centre and in particular not in the kitchen at any time.
Any soiled items must be removed from the Centre immediately and place outside in a sealed plastic bag
If a there is a Gastroenteric illness (e.g norovirus) outbreak at the Centre:
- The Group will be required to leave and the Course cancelled.
- Centre Director will organise and implement a complete Decontamination of the Centre. This will include cleaning, disinfection and sterilisation of the Centre in line with Public Health guidance.
- Group Leaders please note the cost for Centre decontamination can exceed £1000. This cost will be passed on where circumstances dictated.
No 5 / Risk Assessment of: Bedrooms
What are the Hazards? / Who/What might be harmed? / Risk Level (without
Control) / What are the Control measures? / Risk Level
(with Control) / What further action is necessary, by whom, & by when
Bunk bed – falling from the top bunk / Participants /Staff/ Other visitors / High / All beds are fitted with safety rails.
Groups reminded that beds are not for playing on and users are requested not to jump down. / Low / For self led groups: Group Leaders are to advise your group in your initial briefing on arrival at the Centre of the Hazards and controls.
A set of Clear House rules are to be set out during the introduction briefing on arrival.
Adequate level of supervision by Staff/Adults in attendance.
Trips, slips, falls and bumps / Participants / High / House rules and routine explained to the group on arrival to keep floors clear of trip hazards.
Bags: After bags are unpacked, the empty bags are stored on the tables in the upper part of the classroom.
Bedrooms have inadequate room to play games so users are not to run or play chase games. / Low
No 6 / Risk Assessment of: Wood Burner
What are the Hazards? / Who/What might be harmed? / Risk Level
(without Control) / What are the Control measures? / Risk Level
(with Control) / What further action is necessary , by whom, & by when
Operating the Wood burner- Burn / Fire / Participants /Staff / High / Follow the Safe Operating procedure.
Centre Staff organise lighting and use.
Designated staff to be inducted by Centre staff using the Operating procedures and authorisation given by the Centre Director. / Low / Ensure that the fire procedures are complete before use. (See separate risk assessment for Fire)
Fire extinguisher available next to the front door
Exposure to hot surfaces contact with wood burner
Falling onto the Wood burner / Participants /Staff / High / Fireguard in place.
Gloves provided for handling fire must be worn.
Induct and supervise participants as to the care required in the immediate vicinity of the Wood Burner. / Low / Adequate level of supervision by designated member of staff & Staff/Adults in attendance.
Fire
(See separate risk assessment for Fire) / Participants/Staff/Building and building materials / High / Designated staff to be inducted by Centre staff using the Operating procedures.
Keep the doors and gate to the Wood burner closed at all times unless being attended to be a designated member of staff. / Low / Ensure that the fire procedures are complete before use.
Adequate level of supervision by designated member of staff & Staff/Adults in attendance.
No 7 / Risk Assessment of: Centre Grounds
What are the Hazards? / Who/What might be harmed? / Risk Level
without
Controls)) / What are the Control measures? / Risk Level
with Control / What further action is necessary , by whom, & by when
Oil tank, Gas bottles, with potential for leakage, spillage, contamination, ignition / Participants/Staff / High / Area protected by a steel cover and concrete tanking.
No party member to go near
these.
No smoking in the vicinity of these / Low / It is recommended that staff visit the Centre prior to attending with groups.
For self led groups: Group Leaders are to advise your group in your initial briefing on arrival at the Centre of the Hazards and controls.
Adequate level of supervision by Staff/Adults in attendance.
Steep banks and walls-Heights, falls / Participants/Staff / High / Do not play or gather near
these.
Avoid running between areas
of the garden. / Low
Decking – slipping & falling when wet / Participants/Staff / High / The decking become very slippery when wet. Keep off decking when wet. Sign to reinforce. / Low
Unevensteps-Heights, slips, trips & falls / Participants/Staff / High / Care taken when walking up and down.
Edges painted white. / Low
Fire pit/ Barbecue- Hot surfaces Burns / Participants/Staff / High / Children must not interfere, light or fill.
Supervised by a designated adult at all times.
The ability to extinguish the fire must be maintained all times when in operation. / Low / Adequate level of supervision by Staff/Adults in attendance.
A fire must never be left unsupervised
Authorisation of a designated responsible person of must be given by the Centre Director.
Games/ leisure activities/ non structured time. / Participants/Staff / High / Supervised by a designated adult at all times.
Keep balls games away from the electrical transformer ( Argoed Lwyd -back garden) / Low / Keep non structured time to a minimum.
Car park areas- Run over by Moving vehicle / Participants/Staff / High / Ensure that young people arenot in the car park when vehicle are being moved. Additional staff to monitor vehicle movement and warn people to wait outside this area until the vehicle is stationary. / Low / Adequate level of supervision by Staff/Adults in attendance.
No 8 / Risk Assessment of: Transport
What are the Hazards? / Who/What might be harmed? / Risk Level
without
Controls / What are the Control measures? / Risk Level
with Control / What further action is necessary , by whom, & by when
Road traffic Accident when travelling to and from Centre. / Participants /Staff/ Other visitors / High / All HCC drivers must be MIDAS
assessed. Other drivers must follow their county guidance. / Low / Drive with care and consideration for others
Road traffic Accident when manoeuvring within the Centre grounds. / Participants /Staff/ Other visitors / High / Ensure that no one is in close proximity to the Vehicle when it is moving.
Use an additional person to check clearance outside the vehicle.
The court yard is used for off loading and loading only.
The court yard is not to be used for turning / Low / The Parking area to be used for Minibuses is found above the Centre. This is the concrete area adjacent to the barn. There is space for 4 Minibuses.
Please ensure that gates around the Centre are not blocked when parking.
To turn vehicles please use the area above the Centre.
Please use additional person to assist with clearance when parking and turning you vehicle in this area.
Vehicles blocking fire exits / Participants /Staff/ Other visitors / High / Vehicles are not to be parked on the court yard for more that the time required to off load. / Low / The Parking area to be used for Minibuses at Argoed Lwyd is found above the Centre. This is the concrete area adjacent to the barn. There is space for 4 Minibuses.
Road traffic Accident when using the access lane to the Centre / Participants /Staff/ Other visitors/ Members of the public/ Animals / High / Maximum speed 15 mph / Low / Ensure vehicle speed is kept to 15 mph until turning onto or from the A470.
Be aware that the road up to the Centre is regularly used by farm vehicle, walkers, dogs, sheep. In addition children play on the road in the village on a regular basis.
HF13203173RL 2017/18