XYZ School

Standing Committees - Purpose and Duties

Month, Year

The following duties are reserved specifically to the Board of Directors:

  • Adoption of the mission statement and long-range plan for the Corporation and for the school operated by the Corporation.
  • Appointment and termination of officers.
  • Approval of the annual budget for the operation of the Corporation.
  • Approval of the annual audit of the financial statements for each fiscal year.
  • Adoption of any changes to the Articles of Incorporation and Bylaws of the Corporation.
  • Approval of any lease of real property.
  • Approval of any loans for any purposes.
  • Alienation, sale, encumbrance, or transfer of any property, other than in the normal course of the operation of the school.
  • Establishment of committees, approval of committee charters, and appointment of committee members.

Executive Committee Charter

The purpose of the executive committee shall be to support the mission and vision of the school by fulfilling the following general and specific duties:

Composition

  • The executive committee shall consist of the board chair, canonical administrator, standing committee chairs and one at-large board member selected by the board. The president shall be a non-voting member of the committee.

General duties:

  • The executive committee shall have the authority to transact all necessary business on behalf of the board during the intervals between meetings of the board, providing that no action taken by the committee shall conflict in any way with previously established board policies or procedures.
  • The committee shall keep minutes and report its actions/decisions at the next regularly scheduled meeting of the board of directors.

Specific duties shall be to:

  • Submit annually any proposed changes in by-laws for the board’s consideration.
  • Insure an orientation for each new board member.
  • Provide for a regular review of the operation of the board and its committees.
  • Approve incurring of any single financial obligation or series of related financial obligations that would result in increasing the approved budget by $10,000 or more.
  • Annually review the work performance of the president.

Finance Committee Charter

The purpose of the finance committee shall be to support the mission and vision of the school by providing for its sound financial management.

Composition:

The members of the finance committee shall be one or more board members, one of whom shall serve as the chairperson, the business administrator, the president and any advisory members as deemed appropriate.

General duties shall be to:

  • Review school budgets.
  • Monitorthe school’s financial condition.
  • Review and/or create policies related to the financial operation of the school.
  • Obtain such information from all appropriate sources, as it may deem necessary or advisable for its functioning.
  • Deal with all financial matters pertaining to the plant and equipment maintained or leased by the school.

Specific duties shall be to:

  • Review and recommend to the board in a timely fashion the capital and operating budgets (including tuition number) projected for the succeeding fiscal year(s) as prepared by the business administrator.
  • Review quarterly financial statements and make a status report to the board.
  • Review annually the classification of accounts, the audit statement for the past fiscal year, and audit requirements, and make recommendations regarding the same to the Board.
  • Review financial implications of future school plans and make recommendations regarding the same.
  • Review and approve the final disclosure statement of the annual report.
  • Propose financial polices and procedures to the Board as needed.

Development Committee Charter

PURPOSE. The primary purpose of the XYZ development committee is to raise the funds needed to support the mission, goals, and programs of XYZ School.

MEMBERSHIP. Members shall be approved by the board chair and shall serve at the pleasure of the board.

Aside from the chair, members need not be members of the XYZ School Board of Directors. Consideration will be given to those who bring community awareness and access to potential donors and/or expertise in development activities within the XYZ community/metropolitan area.

The committee will generally meet monthly with the exception of the summer months. Meetings may be conducted by conference call or through email correspondence. The director of development shall be the primary staff person for the committee and shall be, along with the President of XYZ, an ex-officio member of the committee.

ROLES AND RESPONSIBILITIES. The committee shall have the following principal roles and responsibilities:

  1. Raise funds from individuals, foundations, churches, religious orders and businesses to help meet the annual, capital and planned giving goals and make a personal financial commitment to the school.
  2. Help acquire new donors by providing linkages to contacts in communities of wealth; steward and solicit current donors; and cultivate key partnerships to support the mission of XYZ School.
  3. Monitor capital campaigns for the retirement of debt and other identified long-term goals.
  4. Review, approve and recommend the annual development plan to the full board.
  5. Support the annual Gala and other identified special events, in order to introduce new individuals to XYZ Schoolby attending, hosting/inviting and cultivating these individuals.
  6. Establish and review fundraising and gift acceptance policies.
  7. Identify and recruit additional individuals to the committee.
  8. Promote the message and mission of XYZ School to the larger community through speaking and other opportunities for communication with prospective friends of the School.
  9. Provide feedback and support to the professional staff.
  10. Keep minutes of meetings and report to the full Board.
  11. Follow the XYZ School Board Code of Ethics.

AMENDMENTS. This charter may be amended in whole or in part, upon the recommendation

of the committee and approval by the board of directors

Governance/Nominating Committee Charter

The purpose of the governance committee shall be to support the mission and vision of the school by fulfilling the following general and specific duties:

Composition:

The members of the governance committee shall be at least three or more members of the board of directors, (one of whom will serve as chair) appointed annually by the chair of the board. Other members are approved by the committee chair and serve at the pleasure of the board.

General duties shall be to:

  • Provide oversight as to the effectiveness of the board of directors in all matters that pertain to its operation.

Specific duties shall be:

  1. An ongoing and continuous focus on identifying, preparing and recruiting future governance leaders, including the definition of skills and attributes required in board members.
  1. Overseeing theboard election process.
  1. Orientation of new and existing board members.
  1. Training and education of the board related to governance roles and responsibilities (and with respect to bridging board knowledge gaps.)
  1. Assessment/evaluation of the board, the chair, individual directors; including each director's self-assessment, and board meetings/sessions.
  1. Insuring an on-going and effective performance review process for the school president.
  1. Evaluation and monitoring of governance structures and processes, including policy development and processes for board monitoring/oversight of operations.
  1. Identification and recruitment of external resources/experts to assist the board in its governance role and responsibilities.
  1. Identification and development of recommendations on board conflict of interest and discipline, bylaws, policies and processes.