SCHEDULE B - QUOTATION
RFQ Title: DUCT CLEANING SERVICES – CITY WIDE
RFQ No: 1220-040-2014-057
CONTRACTOR
Legal Name:
Address:
Phone:
Fax:
Email:
CITY OF SURREY
City Representative: Richard D. Oppelt, Purchasing Manager
Address: Surrey City Hall
Finance & Technology Department – Purchasing Section
Reception Counter – 5th Floor West
13450 - 104 Avenue Surrey, B.C., Canada, V3T 1V8
E-mail for PDF Files:
1. If this Quotation is accepted by the City, a contract will be created as described in:
(a) the Agreement;
(b) the RFQ; and
(c) other terms, if any, that are agreed to by the parties in writing.
2. Capitalized terms used and not defined in this Quotation will have the meanings given to them in the Agreement and RFQ. Except as specifically modified by this Quotation, all terms, conditions, representations, warranties and covenants as set out in the Agreement and RFQ will remain in full force and effect.
3. I/We have reviewed the RFQ Attachment 1 – Draft Agreement. If requested by the City, I/we would be prepared to enter into that Agreement, amended by the following departures (list, if any):
Section Requested Departure(s) / Alternative(s)
4. The City requires that the successful Contractor have the following in place before providing the Goods and Services:
(a) Workers’ Compensation Board coverage in good standing and further, if an “Owner Operator” is involved, personal operator protection (P.O.P.) will be provided,
Workers' Compensation Registration Number: ______;
(b) Prime Contractor qualified coordinator is Name: ______
and Contact Number: ______;
(c) Insurance coverage for the amounts required in the Agreement as a minimum, naming the City as additional insured and generally in compliance with the City’s sample insurance certificate form (available on the City's web site at www.surrey.ca see Standard Certificate of Insurance;
(d) City of Surrey business license Number: ______
(e) If the Contractor's Goods and Services are subject to GST, the Contractor's GST
Number is ______; and
(f) If the Contractor is a company, the company name indicated above is registered with the Registrar of Companies in the Province of British Columbia, Canada,
Incorporation Number ______.
As of the date of this Quotation, we advise that we have the ability to meet all of the above requirements except as follows (list, if any):
Requested Departure(s) / Alternative(s)
5. The Contractor acknowledges that the departures it has requested in Sections 3 and 4 of this Quotation will not form part of the Agreement unless and until the City agrees to them in writing by initialing or otherwise specifically consenting in writing to be bound by any of them.
SECTION B-1
Changes and Additions to Specifications and Scope:
6. In addition to the warranties provided in the Agreement, this Quotation includes the following warranties:
7. I/We have reviewed the RFQ Attachment 1, Schedule A – Specifications of Goods and Scope of Services. If requested by the City, I/we would be prepared to meet those requirements, amended by the following departures and additions (list, if any):
Requested Departure(s) / Alternative(s) / Addition(s)
SECTION B-2
Fees and Payments
8. The Contractor offers to supply to the City of Surrey the Goods and Services for the prices plus applicable taxes as follows:
8.1 FEES
F.O.B. / Payment Terms: / Ship Via:Destination / A cash discount of ____% will be allowed if invoices are paid within ___ days, or the ___ day of the month following, or net 30 days, on a best effort basis.
Freight Prepaid
Site Number / Year / Facility / Address / Price
Anticipated Facilities to be completed in 2014
1 / 2014 / Fire Hall #2 / 13079 – 104th Ave / $
2 / 2014 / Guildford RCMP / 10395 – 148th / $
3 / 2014 / Fraser Heights Recreation Centre / 10588 – 160th Ave / $
4 / 2014 / Chuck Bailey Recreation Centre / 13458 – 107A Ave / $
5 / 2014 / Cloverdale Arena / 6090-176th Street / $
6 / 2014 / Cloverdale Curling Club / 6090 – 176th St / $
7 / 2014 / Cloverdale library / 5642 – 176A Ave / $
8 / 2014 / Fire Hall #8 / 17572 – 57th Ave / $
9 / 2014 / Fire Hall #9 / 14901 – 64th Ave / $
10 / 2014 / Fire Training Centre / 14923 – 64th Ave / $
11 / 2014 / Fire Hall #1 / 8767 – 132 Street / $
12 / 2014 / Fire Hall #4 / 14586 – 108th Ave / $
13 / 2014 / Fire Hall #6 / 9049 – 152 Street / $
14 / 2014 / Fleetwood Recreation Centre / 15996 – 84th Ave / $
15 / 2014 / Surrey Art Centre / 13750 – 88th Ave / $
16 / 2014 / Newton Recreation Arena & Community Centre / 13717 – 71st Ave / $
17 / 2014 / Newton Library / 13795 – 70th Ave / $
18 / 2014 / Newton Seniors / 13775 – 70th Ave / $
19 / 2014 / Ocean Park Library / 12854 -17th Ave / $
20 / 2014 / South Surrey Ice Arena / 2199 – 148th Street / $
21 / 2014 / Whalley RCMP / 10720 – King George Blvd / $
22 / 2014 / Fire Hall #12 / 2610 – 128th Street / $
Anticipated Facilities to be completed in 2015
23 / 2015 / Guildford Library / 15105 – 105th Ave / $
24 / 2015 / Guildford Recreation Centre / 15105 – 105th Ave / $
25 / 2015 / Surrey Museum / 17710 – 56A Aven / $
26 / 2015 / Fire Hall #15 / 18915 – 64th Ave / $
27 / 2015 / Strawberry Hill Library / 7399 - 122 Street / $
28 / 2015 / Fire Hall #18 / 8091 – 164th Ave / $
29 / 2015 / RCMP Headquarters / 14355 – 57th Ave / $
30 / 2015 / South Surrey Recreation Centre / 14601 – 20th Ave / $
31 / 2015 / Semiahmoo Library & RCMP / 1815 – 152nd Street / $
32 / 2015 / Fire Hall #10 / 7278 – 132 Street / $
33 / 2015 / Fire Hall #17 / 15329 – 32 Ave / $
Anticipated Facilities to be completed in 2016
34 / 2016 / City Centre Library / 10350 University Drive / $
35 / 2016 / Bridgeview Community Centre / 11475 – 126A Street / $
36 / 2016 / Don Christian Rec Centre / 6620 – 184th Street / $
37 / 2016 / Cloverdale Recreation Centre / 6188 – 176th Street / $
38 / 2016 / 1912 Archives / 17671 – 56th Ave / $
39 / 2016 / Fire Hall #11 / 12855 – 60th Ave / $
40 / 2016 / Hemlock Works Yard / 9353 – 160th Street / $
41 / 2016 / Sunnyside Community Centre / 1845 – 154th Street / $
42 / 2016 / Surrey Animal Care Centre / 17910 Colebrook Road / $
43 / 2016 / Kensington Prairie Rec Centre / 16824 – 32nd Ave / $
Additional Services – if needed
Additional Services – Indoor Pools to be done at scheduled facility shut down
44 / 2014 / South Surrey Indoor Pool / 14655 – 17th Ave / $
45 / 2015 / Surrey Sports and Leisure Complex / 16555 Fraser Highway / $
46 / 2015 / Newton Wave Pool / 13730 – 72nd Ave / $
Canadian Funds
SUB. TOTAL: / $
GST (5%): / $
TOTAL QUOTATION PRICE: / $
Discount if awarded all sites (1 – 46): ______
SECTION B-3
Time Schedule:
9. Contractors should provide an estimated schedule, with major item descriptions and times indicating a commitment to provide the Goods and perform the Services within the time specified (use the spaces provided and/or attach additional pages, if necessary).
MILESTONE DATES ______
ACTIVITY
/SCHEDULE
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10N/A
SECTION B-4
Key Personnel & Sub-Contractors:
10. Contractor should provide information on the background and experience of all key personnel proposed to provide the Goods and Services (use the spaces provided and/or attach additional pages, if necessary):
Key Personnel
Name:Experience:
Dates:
Project Name:
Responsibility:
11. Contractor should provide the following information on the background and experience of all subcontractors and material suppliers proposed to undertake a portion of the Goods and Services (use the spaces provided and/or attach additional pages, if necessary):
Description Of Goods & Services / Sub-Contractors & Material Suppliers Names / Years Of Working With Contractor / Telephone Number And Email
SECTION B-5
Experience and References:
12. Contractor's relevant experience and qualifications in delivering Goods and Services similar to those required by the Agreement (use the spaces provided and/or attach additional pages, if necessary):
13. Contractor's relevant references (name and telephone number) (use the spaces provided and/or attach additional pages, if necessary). The City's preference is to have a minimum of three references. Previous clients of the Contractor may be contacted at the City’s discretion.
14. Contractor is to describe their sustainability initiatives relating to environmental impacts, the environmental attributes (Green) of their Goods and Services, any anticipated objectives (e.g. carbon neutral by 2014) and provide information pertaining to their environmental policies, programs and practices. The Contractor is to show how they currently comply with any of these applicable Green objectives.
15. I/We the undersigned duly authorized representatives of the Contractor, having received and carefully reviewed the RFQ and the Agreement, submit this Quotation in response to the RFQ.
This Quotation is offered by the Contractor this ______day of ______, 201_.
CONTRACTOR
I/We have the authority to bind the Contractor
______(Legal Name of Contractor)
______
(Signature of Authorized Signatory)
______
(Print Name and Position of Authorized Signatory) / ______
(Signature of Authorized Signatory)
______
(Print Name and Position of Authorized Signatory)
This Quotation is accepted by the City this ______day of ______, 201_.
CITY OF SURREY
______(Signature of Authorized Signatory)
______
(Print Name and Position of Authorized Signatory)
______
(Signature of Authorized Signatory) / ______
(Signature of Purchasing Representative
______
(Print Name of Purchasing Representative)
______
(Print Name and Position of Authorized Signatory)
Duct Cleaning Services – City Wide RFQ #1220-040-2014-057 Page 100 of 103