RFP Q&A – Brian Hunt,3/8/16

  1. Is the project to be tax exempt?

No, the land is owned as fee simple and subject to all applicable state, county and local sales tax.

  1. Is there any understanding yet on what is to happen to the storm water? The master plan shows a detention pond at the back of the property, which I am assuming is not constructed yet, but how far would we be responsible for carrying the storm sewer?

The stormwater design and installation for all of Phase I is complete and we can provide you with the engineer’s drawing.

RFP Q&A – Brian Hunt,3/7/16

  1. The latest owner’s clarification states that there is a master utility plan available, but was not included. Will that be made available to the bidders?

We will post the plan as soon as possible showing the utilities around Lot 7.

  1. The Bid Return Checklist states that the tribe would like to see a Schedule of Values that includes TERO and non-TERO vendors. Will this be waived since we are to provide an engineer’s estimate with a formal bid process to follow?

Please include a schedule of values and a list of TERO and Non TERO vendors you plan to use.

  1. The RFP states that this proposal is to be a Lump Sum proposal, but then clarifies that it is to be an engineer’s estimate in the owner’s clarification. Once the final design is complete and the formal bid process takes place, will there be a change order issued with the final contract value (Add or Deduct), or will the original proposal stand?

Yes

  1. Is a bid bond required for submittal or does the tribe just want a performance and payment bond after award of contract?

Yes

RFP Q&A – Brian Hunt, 2/29/16

Follow up questions to this.

  1. Can the site plan be provided for Lot 3 to show utility connection points or does CNB have a master utility site plan?

Yes, we have a master Utility Plan with utilities available for Lot 7 and the entire development. Note CNB does not plan to sell any land so no easements are required between lots.

  1. ‘Warm Shell ‘ is an empty building with HVAC, lighting, fire protection, walls, ceilings and flooring.

We define ‘Warm Shell’ as an empty building with 1.) HVAC roof mounted units (with no distribution installed; 2.) Fire installed to meet code; 3.) All walls taped and bedded and ready for final finish; 4.) Store front installed with doors; 5.) Plumbing would be an open trench; and 6.) Floor is just concrete.

a.What type of flooring and ceiling would CNB like? More economical finishes such as 2x4 lay in ceiling tile and VCT flooring or something more elaborate?

b.Wall finish to be painted gypsum with level 4 finish?

This does not include any ceiling grid, tiles or 2x4 standard lights. These items, along with final paint, floor and covering up the trench will be included in the Tenant Improvement Allowance.

  1. With the installation of the flooring, means concrete slab installed. You’ve indicated the end caps maybe restaurants. With that in mind, cold shell maybe a more cost effective approach to reduce re-work of the building for tenant improvements. Concrete Floors

4.CNB to handle MEP, does this include fire suppression, fire alarm, security, communications? I need to correct the previous response of Owner handling MEP. Please see definition above of “warm shell.”

a.Does CNB have a plan for MEP so these can be taken into account for initial design?

i.Roof top units vs ground mounted

ii.Transformer and electrical feeder sizing – We do not have this information

iii.Total building load for electrical systems

We do not have this information

5.Will the MEP be installed during construction or after?Not applicable

a.If after, contractor will need to install minimal heating and lighting for code compliance to allow for a certificate of occupancy. Allow for emergency lighting and sprinkler to obtain CO.

RFP Q&A – Brian Hunt, 2/26/16

We drove by the site and noticed Ross Construction pushing dirt we our wanting to bid this job.

So the question I had was what is there scope that they are working on so we can exclude it from ours.

Ross Construction, was hired by the CM for Buffalo Wild Wings, to do the site, utility and paving work for their restaurant located on Lot 3 per the Plat (also known as Pad Site #4 on the Cherokee Springs Plaza marketing brochure).

The Design/Construction Services: Standard Scope of Work states the proposal will be a lump sum bid, but further goes to require a bid phase as stated in part VI. Bid Phase which requires the contractor to re-solicit the bid and provide subcontractor proposals. Is it the intent of CNB to have the general contractors bid this once for their proposal, the bid this a second time post award per the requirements listed under part VI. Bid Phase?

This proposal does include a formal bid process and our intention for the lump sum was to have something similar to an engineer’s estimate or schedule of values. If you want to do a hard bid for submission you certainly can if time permits.

Section IV, part B states to see scope of work attached to bid. No scope of work can be found other than provide an 18,000 sf multi-tenant retail center as stated in the Design/Construction Services Requires: Standard Scope of Work. If this is the scope of work referenced, can additional details of the project be provided such as:

  1. Will this be unfinished retail space (white box), with minimal finishes, plumbing, fire suppression, electrical and HVAC provided or is this to be a completed space ready for tenant move in? Based on market research and feedback it is our intent to provide future tenants with a “warm shell” that also includes a tenant improvement allowance (which is to be determined once we have construction costs). It is our preference to have the building be consistent in terms of the MEP installed by the owner.

i.If this is to be a move in ready space, can additional details such as programing requirements, space requirement and / or concepts of the space be provided. Based on market research we would like to see bays between 1,500 and 1,800 SF depending on the final design with end caps that can accommodate sit down restaurants.

  1. Please provide examples of common market areas the owner intends to follow. Please see an example located at 81st & Mingo and a conceptual site plan that has only an example.
  1. Will parking and site work be a part of this project or will this be done under a separate contract. Yes please include site work and parking. Currently at the site we have a temporary batch plant on the lot for the future paving of streets.
  2. Is there an exterior elevation theme that needs to be adhered to match the remainder of the complex? No that needs to be developed in conjunction with CNB staff and the Cherokee Nation.

The Master Site Development Plan included with the electronic attachments does not match the site map shown on the Architectural Design & Construction Services cover sheet.Please clarify which is correct. The Plat shows this project to include Lot 7. On the marketing brochure this site is directly behind Lots 3 and 4.

Section IV, part E(9) states CNB may require payment and performance bonds. Since this would be considered an added cost, can CNB make the decision if bond will be required on this project. A Bond will be required and should be listed as an Add cost to base bid.

Are the proposal requirements shown in the Design/Construction Services Requires: Standard Scope of Work in addition to the items listed in the Bid Return Check List? Yes

Please confirm complete specifications is required for all material being used in the proposed project is a requirement. Can product data cut sheets be used instead of specification for materials? If specifications are required, is a particular specification format allowed? Master Format, Specs Intact, etc.? Because this bid is not just looking for Construction but also Architectural & Engineering services, specifications are required. A complete specification book would be required and where finishes are required, an actual sample (i.e. paint chip, etc.) should be included.