DEPARTMENT OF FINANCE AND ADMINISTRATION
REQUEST FOR PROPOSALS # 31701-03240
AMENDMENT # 1
FOR IT ACADEMY TRAINING SERVICES
DATE: May 29, 2018
RFP # 31701-03240 IS AMENDED AS FOLLOWS:
1.This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or datecontaining revised or new text is highlighted.
EVENT / TIME(central time zone) / DATE
/ UPDATED / CONFIRMED
RFP Issued / May 1, 2018 / Confirmed
Disability Accommodation Request Deadline / 2:00 p.m. / May 4, 2018 / Confirmed
Notice of Intent to Respond Deadline / 2:00 p.m. / May 7, 2018 / Confirmed
Written “Questions & Comments” Deadline / 2:00 p.m. / May 14, 2018 / Confirmed
State Response to Written “Questions & Comments” / May 29, 2018 / Confirmed
Response Deadline / 2:00 p.m. / June 8, 2018 / Confirmed
State Schedules Respondent Oral Presentation / June 20, 2018 / Confirmed
State Completion of Technical Response Evaluations / June 26, 2018 / Confirmed
Respondent Oral Presentation / 8 a.m. - 4:30 p.m. / June 27 - 29, 2018 / Confirmed
State Opening & Scoring of Cost Proposals / 2:00 p.m. / July 2, 2018 / Confirmed
State Notice of Intent to Award Released and
RFP Files Opened for Public Inspection / 2:00 p.m. / July 6, 2018 / Confirmed
End of Open File Period / July 13, 2018 / Confirmed
- State sends contract to Contractor for signature
- Contractor Signature Deadline
2.State responses to questions and comments in the table below amend and clarify this RFP.
Any restatement of RFP text in the Question/Comment column shall NOT be construed as a change in the actual wording of the RFP document.
QUESTION/COMMENT / STATE RESPONSE- 1.
3.3.1. A response must not include alternate contract terms and conditions. If a response contains such
terms and conditions, the State, at its sole discretion, may determine the response to be a nonresponsive
counteroffer and reject it.
May we add additional terms that we need in our contracts?
[VENDOR] does have a GSA Schedule 70 that many states can purchase from and those would be terms and conditions in line of what we are speaking about. We are Software As A Service (SAAS) not a traditional ILT provider so that is why we need some extra language on top of what you have in the RFP. / The State will not accept any additional terms and conditions, as per RFP Section 3.3.1 “A response must not include alternate contract terms and conditions. If a response contains such terms and conditions, the State, at its sole discretion, may determine the response to be a nonresponsive counteroffer and reject it.
2. / In addition to accepting your terms may we add some of our own, standard terms to the contract for review? / See the State’s response in Item #1 above.
3. / What certification preparation subjects are most important for your IT Academy Audience? / The most important certifications are ITIL, CompTia, TOGAF, Agile, Linux, and PMP.
4. / Do you have an LMS implemented or are you planning on adding an LMS? / No, the State does not have an LMS nor do we plan on implementing one.
5. / Is 508 compliance important for this solution? / Yes.
6. / Is integration with the State of Tennessee’s HR system part of the needed solution? / No, as stated in Contract Section A.7.b, the IT Academy staff will record information into the Participant’s record.
7. / Will the desired solution include a mobile application that delivers and tracks usage back to the system? / No, a mobile application is not a requirement.
8. / Often to support the pace IT skills are changing, the first resources that are used are referenced are books; are digital books important to access as a modality for your audience? / Yes, see Contract Sections A.7.d.v., C.3.d.i.(7) and C.3.d.ii.(5).
9. / Will you have the need for supporting subjects such as MS Office, adobe, and other productivity type software? / Yes, Adobe Experience Manager or Adobe Analytics.
3.Delete RFP Section 3.2.2.1 in its entirety and insert the following in its place(any sentence or paragraph containing revised or new text is highlighted):
3.2.2.1.One (1) original Technical Response paper document labeled:
“RFP # 31701-03240 TECHNICAL RESPONSE ORIGINAL”
and six (6) digital copies of the Technical Response each in the form of one (1) digital document in “PDF” format properly recorded on its own otherwise blank, standard CD-R recordable disc or USB flash drive labeled:
“RFP # 31701-03240 TECHNICAL RESPONSE COPY”
The digital copies should not include copies of sealed customer references, however any other discrepancy between the paper Technical Response document and any digital copies may result in the State rejecting the proposal as non-responsive.
4.Delete Contract section A.7.h. in its entirety and insert the following in its place(any sentence or paragraph containing revised or new text is highlighted):
h.For each ILT and OLL Learning Event, there will be a twenty-one (21) Participant maximum and an eight (8) Participant minimum. The Contractor shall provide Learning Events in two (2) class sizes; 8-14 and 15-21. The State reserves the right to require the Learning Event to be held even in the event that the minimum number of eight (8) is not met.
With regard to the twenty-one (21) Participant maximum, the State reserves the right to request training for more than twenty-one (21) Participants in a given class. In this event, the State will compensate the Contractor for each Participant over twenty-one (21) at the Student Upcharge fixed rate given in C.3.b.
5.Delete Contract section A.11.a.ii. in its entirety and insert the following in its place(any sentence or paragraph containing revised or new text is highlighted):
ii.Within the fixed rate compensation category are the following customization services: development of new Curriculum Paths; development of new State-specific courses and/or Workshops; and development of new WBTs.
The fixed price shall include all costs, administrative or otherwise, including travel expenses that the Contractor expects to charge; the State will not pay any additional fees apart from the fixed rate. See Contract Section C.3.e.
6.Delete Contract section C.3.e.v.(2). in its entirety and insert the following in its place(any sentence or paragraph containing revised or new text is highlighted):
v.Student Upcharge for ILT and OLL Learning Events will include:
(1)Per student upcharge for each student over maximum classroom number. See Contract Section A.7.h.
(2)All services listed in Contract Sections C.3.d.i. (ILT) or C.3.d.ii. (OLL).
7.Delete Contract section C.3.e.vi.(1). in its entirety and insert the following in its place(any sentence or paragraph containing revised or new text is highlighted):
vi.Monthly Rate for hosting of IT Academy Knowledge Portal.
(1)If the migration of the portal from Contractor-hosted to State-hosted occurs before a month has ended, the Contractor shall invoice the State a pro-rated fee. The pro-rated fee will be determined in the SOW process described in Contract SectionA.14.m.
8.Delete RFP Attachment 6.3, Cost Proposal Scoring Guide,in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
NOTE: Respondents must use the following RFP Attachment 6.3, Cost Proposal Scoring Guide when submitting their Response by the deadline published in the Schedule of Events listed in Item #1 above.
According to RFP Section 3.1.2, Cost Proposal, a Cost Proposal must be recorded on an exact duplicate of the RFP Attachment 6.3, cost proposal & Scoring Guide.
NOTICE: If a Respondent fails to submit a cost proposal exactly as required, the State may deem the response to be non-responsive and reject it.
RFP # 31701-03240 – Amendment # 1 / Page 1 of 10RFP ATTACHMENT 6.3.
COST PROPOSAL & SCORING GUIDE
NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED
COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for goods or services defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract and for the entire contract period. The Cost Proposal shall remain valid for at least one hundred twenty (120) days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point.
The proposed rates must include all administrative, ancillary, and travel costs.
The Respondent may enter zero (0) in a required proposed cost cell; however, the Respondent should not leave any proposed cost cell blank. For evaluation and contractual purposes, the State shall interpret a blank Proposed Cost cell as zero (0).
The Respondent must enter only one rate per cost cell; the Respondent must NOT enter more than one rate or a range of rates in a single cost cell. The Respondent must NOT add any other information to the Cost Proposal.
NOTICE: / The Evaluation Factor associated with each cost item is for evaluation purposes only. The evaluation factors do NOT and should NOT be construed as any type of volume guarantee or minimum purchase quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent.
Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract section C.1. (refer to RFP Attachment 6.6.), “The State is under no obligation to request work from the Contractor in any specific dollar amounts or to request any work at all from the Contractor during any period of this Contract.”
This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to it. If said individual is not the President or Chief Executive Officer, this document must attach evidence showing the individual’s authority to legally bind the Respondent.
RESPONDENT SIGNATURE:
PRINTED NAME & TITLE:
DATE:
RESPONDENT LEGAL ENTITY NAME:
Cost Item Description / Proposed Cost / State Use ONLY
Contract
Year 1 / Contract
Year 2 / Contract
Year 3 / Contract
Year 4 / Contract
Year 5 / Sum / Evaluation Factor / Evaluation Cost
(cost x factor)
Existing Course Customization (Contract Sections A.7.a.i.(1) and (2), A.10.c., A.11.a.i., and C.3.c.i) / $ Number per Hour / $ Number per Hour / $ Number per Hour / $ Number per Hour / $ Number per Hour / 30
Existing WBT Update (Contract Section A.7.a.i.(3), A.11.a.i., and C.3.c.ii) / $ Number per Hour / $ Number per Hour / $ Number per Hour / $ Number per Hour / $ Number per Hour / 20
Enhancement of Existing Curriculum Paths (Contract Sections A.9., A.10.c., A.11.a.i., and C.3.c.iii) / $ Number per Hour / $ Number per Hour / $ Number per Hour / $ Number per Hour / $ Number per Hour / 20
Workshop Update (Contract Section A.7.a.ii.(1) and C.3.c.iv) / $ Number per Hour / $ Number per Hour / $ Number per Hour / $ Number per Hour / $ Number per Hour / 20
Professional Services Rate (Contract Section A.11.a.i. and C.3.c.v) / $ Number per Hour / $ Number per Hour / $ Number per Hour / $ Number per Hour / $ Number per Hour / 30
Instructor Led Training (ILT) Instruction. Fixed price per day to conduct/ facilitate the Learning Event for 8-14 Participants. (Contract Section A.7.a.i.(1), A.7.h., and C.3.d.i) / $ Number per Day / $ Number per Day / $ Number per Day / $ Number per Day / $ Number per Day / 50
Instructor Led Training (ILT) Instruction. Fixed price per day to conduct/ facilitate the Learning Event for 15-21 Participants. (Contract Section A.7.a.i.(1), A.7.h., and C.3.d.i) / $ Number per Day / $ Number per Day / $ Number per Day / $ Number per Day / $ Number per Day / 50
On-Line Live (OLL) Instruction. Fixed price per day to conduct/ facilitate the Learning Event for 8-14 Participants. (Contract Section A.7.a.i.(2), A.7.h., and C.3.d.ii) / $ Number per Day / $ Number per Day / $ Number per Day / $ Number per Day / $ Number per Day / 50
On-Line Live (OLL) Instruction. Fixed price per day to conduct/ facilitate the Learning Event for 15-21 Participants. (Contract Section A.7.a.i.(2), A.7.h., and C.3.d.ii) / $ Number per Day / $ Number per Day / $ Number per Day / $ Number per Day / $ Number per Day / 50
Existing Web-Based Training (WBT) Course. Price per webinarhour of existing WBT content. (Contract Section A.7.a.i.(3) and C.3.f.i) / $ Number per Existing WBT Content Hour / $ Number per Existing WBT Content Hour / $ Number per Existing WBT Content Hour / $ Number per Existing WBT Content Hour / $ Number per Existing WBT Content Hour / 50
New Web-Based Training (WBT) Development. Fixed Price to develop a new WBT. (Contract Sections A.7.a.i.(3), A.11.a.ii., and C.3.e.i) / $ Number per WBT / $ Number per WBT / $ Number per WBT / $ Number per WBT / $ Number per WBT / 35
New Curriculum Path Development. Fixed Price to develop a new Curriculum Path. (Contract Sections A.9. – A.9.g., A.11.a.ii., and C.3.e.ii) / $ Number per Curriculum Path / $ Number per Curriculum Path / $ Number per Curriculum Path / $ Number per Curriculum Path / $ Number per Curriculum Path / 45
New Course Development. Fixed Price to develop a new Course. (Contract Sections A.7.a.i.(1) and (2), A.11.a.ii., and C.3.e.iii) / $ Number per Course / $ Number per Course / $ Number per Course / $ Number per Course / $ Number per Course / 35
New Workshop Development. Fixed Price to develop a new Workshop (Contract Sections A.7.a.ii., A.11.a.ii., and C.3.e.iv) / $ Number per Workshop / $ Number per Workshop / $ Number per Workshop / $ Number per Workshop / $ Number per Workshop / 35
Student Upcharge for each student over maximum classroom #, Fixed Price per student. (Contract Sections A.7.h. and C.3.e.v.) / $ Number per Student / $ Number per Student / $ Number per Student / $ Number per Student / $ Number per Student / 20
Hosting of IT Academy Knowledge Portal (Contract Section A.14. and C.3.e.vi.) / $ Number per Month / $ Number per Month / $ Number per Month / $ Number per Month / $ Number per Month / 50
EVALUATION COST AMOUNT (sum of evaluation costs above):
The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal Score. Numbers rounded to two (2) places to the right of the decimal point will be standard for calculations.
lowest evaluation cost amount from all proposals / x 30
(maximum section score) / = SCORE:
evaluation cost amount being evaluated
State Use – Solicitation Coordinator Signature, Printed Name & Date:
RFP # 31701-03240 – Amendment # 1 / Page 1 of 10
9.RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
RFP # 31701-03240 – Amendment # 1 / Page 1 of 10