Revitalizing/Reshaping the Workforce Thrust and Program
Composition of the INDEX. This Index lists the DCIPS/IPMO Update Articles published in the last several years that have not yet become dated. It includes articles through Update No. 2003-2, dated 26 November 2002. The articles are organized topically within the framework of the Chapter and Paragraph headings found in AR690-13, CIPMS. Also shown are available DCIPS Personnel Management and Information Support System (PERMISS) articles to provide a quick inventory of all available policy and guidance.
Layout of and Guide to the INDEX. Each of the Chapter headings of AR690-13 are listed below in the Table of Contents and become a heading in a green bar for a section of this Index. Scan the Table of Contents below and then go to the page of this Index with the Chapter of the AR that most likely contains information relevant to your inquiry. Click on the Chapter’s title in the green bar found on subsequent pages and you will also be linked to that AR Chapter and can review that policy. Major Paragraph subdivisions of each Chapter are listed in bolded black lettering throughout the Index. Some Paragraphs have been supplemented with either or both PERMISS articles (indicated in Green) and/or UPDATE articles (indicated in Blue). Click on the words +PERMISS Article and you will be linked to the PERMISS website. Then click on DCIPS and you will be linked to the DCIPS PERMISS articles. Scan that listing and click on the article you are interested in. Click on the words UPDATE Article and you will be linked to the DCIPS website. From there, cursor down to the Update Articles and chose the Update edition number that was indicated to the right of the title of the Update article listed below that you are interested in. The most recent guidance will be in the following order: Update articles (most recent), PERMISS articles and then AR690-13.
Table of Contents Page Number
Chapter 1: Introduction2
Chapter 2: Responsibilities (Includes Information on the G-2’s
Revitalizing/Reshaping the Workforce Thrust and Program
Evaluation)4
Chapter 3: Position Management and Classification (PM&C)7
Chapter 4: Employment and Placement9
Chapter 5: Training and Career Development (Includes Intelligence
Community Officer and Other IC Programs)12
Chapter 6: Compensation16
Chapter 7: Performance Management17
Chapter 8: Performance Recognition and Incentive Awards18
Chapter 9: Management-Employee Relations19
Chapter 10: Special Termination Authority20
Chapter 11: Technical Services21
Chapter 12: Equal Opportunity and Affirmative Action22
Chapter 13: Career Management (Includes ACTEDS Plan & Interns) 23
Appendices 25
A. References
B. DoD Directive 1400.34
C. DoD Manual 1400.34-M
MISC.(Includes Senior Programs and Civilian Linguist Demographics) 25
DEFENSE CIVILIAN INTELLIGENCE PERSONNEL SYSTEM (DCIPS)/
CIVILIAN INTELLIGENCE PERSONNEL MANAGEMENT SYSTEM (CIPMS)
Chapter 1: IntroductionPurpose (AR to be used in conjunction with FPM [Now CFR] and other ARs – Other ARs apply unless otherwise specified in AR690-13)
References
Explanation of abbreviations and terms
Authority (Intent and summary of basic legislation)
Policy (Congressional intent, Merit Principles, shared responsibility between manager and personnel office, direction to fully utilize compensation to attract and retain)
+PERMISS Article – DCIPS
UPDATE Articles Update No.
Defense Civilian Intelligence Board (DCIB)
- DCS, G-2 and Director, DIA Jointly Sign Memo to ASD (C3I) Requesting
Priority to Defense Civilian Intelligence Personnel System (DCIPS) Policy
Development 2-5
- Defense Civilian Intelligence Board (DCIB) Meets and Sets Ambitious
Schedule to Complete Development of Policy Chapters 8
Revision of AR690-13
- Key Changes Planned for the Revision of AR690-13, DCIPS 10
Personnel Management Information Support System (PERMISS)
- DCIPS Personnel Management Information Support System
(PERMISS) Articles Available to Answer Frequently Asked Questions 13
Human Resource Strategy
- Army Intelligence Community’s Civilian Human Resource Strategy 2-5
Merit Principles/Prohibited Personnel Practices
- Prohibited Personnel Practices and DCIPS 14
- The Importance of Merit Principles to DCIPS and Army Intelligence 13
Position coverage (criteria for placing in CIPMS/DCIPS) UPDATE Articles Update No.
Position/Employee Coverage in CIPMS/DCIPS
- DCIPS Employees Cannot Participate in Title 5 Demonstration Projects 2-5
- Refresher on Policy on Inclusion (Coverage) of Positions in DCIPS 11
- Distribution of DCIPS Employees By Command, Series and Grade 7
- Acquisition Corps and DCIPS 3
Exclusion from the Federal Labor-Management Relations Program (Exclusion by statute, EO and Army policy) +PERMISS Article - DCIPS Excluded from Labor Relations
Linking personnel and budgetary authorities
Mobilization (Army’s mobilization regulations apply equally to CIPMS/DCIPS)
Military Intelligence (MI) Corps
UPDATE Article Update No.
- Military Intelligence Corps 13
Misc (Intentionally Left Blank)
Chapter 2: Responsibilities
Secretary of the Army (SA)
The ASA (M&RA)
The DCSINT (Now G-2) and Deputy Chief of Staff for Personnel (DCSPER) (Now G-1)
UPDATE Articles Update No.
- At HQDA, the ODCSINT Has Become the DCS, G-2 2-2
Statements by DCSINT/ADCSINT
- DCS, G-2 Challenges Senior Intelligence Officers to Support a Targeted
ICAP Exchange Initiative 2-2
- DCSINT Asks for Patience as West Human Resource (HR) Team
Takes Over 14
- Leadership of Civilians During Times of Crises - A Word from
the ADCSINT 13
- The DCSINT Continues to Stress the Importance of Civilian Training
and Development 12
Revitalization/Reshaping of the Workforce Thrust
- New Director of DIA Endorses Workforce Thrust 3-2
- Revitalize and Reshape the Workforce Thrust Article Recently Appeared
in the Chief of Staff’s (CSA) Weekly Summary 2-5
- Latest Revitalize/Reshape the Workforce Thrust Newsletter is Available
on INTELINK-TS/JWICS 2-5
- Summary of the Recent Senior Military Intelligence Officer Conference
(SMIOC) Deliberations Concerning the Revitalizing and Reshaping the
Workforce Thrust 2-4
- Summary of the Recent Senior Steering Group (SSG) Meeting on
Revitalizing and Reshaping the Workforce Thrust 2-3
- Summary of the Recent Military Intelligence Board (MIB) Meeting on
Revitalizing and Reshaping the Workforce Thrust 2-2
- Results of Attitude Survey of Career Program 35 Members Shows
Strengths and Weaknesses Stemming From Many Stressful Years 2-2
- Website of Information Available on Revitalizing and Reshaping
The Workforce 10
Coordination with G-1
- World-Wide Army Human Resource Conference Points the Way for
Change 2-5
- DCIPS Comments on ASA(M&RA) Functional Requirements
Documents (FRDs) 9
- DCIPS Comments on ASA(M&RA) Staffing Process and
Reengineering Innovations Group (SPRING) Recommendation
Focus Area Papers 9
- DCIPS Considered at Army Staffing Conference 3
Chief of Staff’s Strategic Readiness System (SRS)
- Three Key Measures of DCIPS Effectiveness Included within The Chief of
Staff’s Strategic Readiness System 2-6
DCSINT/G-2 500 Day Plan
- DCSINT 500 Day Plan – Goal 1 – Create and Sustain the
Premier Workforce in DOD 4
The Director of Civilian Personnel (DCP)
UPDATE Articles Update No.
- An Even Newer Web Address for Army’s “Civilian Personnel On-Line” 11
- ASA(M&RA) Briefing on Army’s Plan to Improve Personnel 7
The Director of the IPMO (ODCSINT) (Now G-2)
UPDATE Articles Update No.
Misc
- IPMO Has Moved Back to the Pentagon! 3-2
- Brief Summary of the Intelligence Personnel Managements Office’s (IPMO)
Activity in FY03 3-2
- Changes in IPMO Staff 3-1
Available Training and Assistance Visits
- Advice and Assistance is Available from the IPMO Through VTCs! 2-2
- A Presentation on the Basics of the Defense Civilian Intelligence
Personnel System (DCIPS) is Now On the Web 2-2
- Guide to Coding DCIPS Personnel Actions Now on the Web! 2-1
- IPMO is Available to Come On-Site to Train or Provide Advice &
Assistance 2-1
- DCIPS Training Course Given at Crystal City 11
- Executive Briefing (Training) on DCIPS Available 7
DCIPS/IPMO Updates
- Information from Back Issues of DCIPS/IPMO Updates Now Easier to Find 3-2
IPMO Web Address
- Knowledge Center (KC) Website for DCIPS/IPMO Will Soon Be Available 3-2
- IPMO Staff Listing(How to Contact IPMO AOs) 3-2
- URL Address of DCIPS Website Changed – Update Your
Bookmarks/Favorites 6
Commanders of MACOMs
Senior intelligence officers (Sl0s)
MACOM CP-35 Career Program Managers (CPMs)
+PERMISS Article - Responsibilities of MACOM Career Program Managers (CPMs)
MACOM directors of civilian personnel
Activity commanders
Activity career program managers (ACPMs)
+PERMISS Article - Responsibilities of ACPMs
Activity training coordinators
Supervisors and managers
+PERMISS Article - Responsibilities of Supervisors for Career Management
Civilian personnel officers UPDATE Articles Update No.
Central Servicing Initiative from Ft Huachuca
- West CPOC and Ft Huachuca CPAC Offer Training and Assistance 2-5
- Skills Review For GG-132 And 134 Occupations 2-5
- HQDA DCS,G-2 Representatives Attends the West CPOC’s
Commander’s Conference 2-4
- Transition of Centralized Civilian Personnel Servicing From the
Southeast To the West 2-2
- Inventory Based Recruitment Is Underway for Those Serviced by the West! 2-2
- Centralized DCIPS Servicing Update – DCIPS Positions/Employees
in the Southeast Will Begin to Be Serviced by the West 2-1
- Update On The West Region’s Recruitment Process 2-1
- DCSINT Asks for Patience as West Human Resource (HR) Team
Takes Over 14
- West Civilian Personnel Operations Center (WCPOC) Has Published
Its December Bulletin – Bookmark Their Website! 14
- West CPOC & Ft Huachuca CPAC Organize for Centralized Servicing 13
- Directors of the West CPOC and Ft Huachuca CPAC Issue Memos
to New Customers 12
- The West Civilian Personnel Operations Center (CPOC) and the Ft.
Huachuca Civilian Personnel Advisory Center (CPAC) Begin
Servicing Organizations That Volunteered for Centralized Servicing 12
Other
- Assistance Still Needed from the Human Resource (HR) Community to
Update the DCIPS HR Information Network!! 2-1
CIPMS employees
+PERMISS Article - Responsibilities of Careerists for Career Management in CP 35
UPDATE Article Update No.
- Importance of Completing and Maintaining Emergency Contact Data 2-4
Misc (Intentionally Left Blank)
Chapter 3: Position Management and Classification (PM&C)
Policy
Section I: CIPMS Classification Structure
Overview
CIPMS classification standards and authority
+PERMISS Article - Applicability of OPM Classification Standards to DCIPS
Positions
+PERMISS Article - DCIPS Classification Structure
+PERMISS Article - DCIPS Career Paths
+PERMISS Article - DCIPS Grade Bands
+PERMISS Article - DCIPS Dual Track Career Progression
+PERMISS Article - Interpolation of Factor Degree Description Points
+PERMISS Article - Examples of Interpolation of Points Assigned to Factor Degree
Description
+PERMISS Article - Sub-Factors for Non-Supervisory Positions
+PERMISS Article - Sub-Factors for Supervisory/Managerial Positions
UPDATE Articles Update No.
Titling Practices
- Many Improper Security Specialist Titles Require Correction 8
New OPM 2210 Series
- Impact of New OPM 2210 Series on DCIPS Positions 7
Section II: PM&C Forms, Format, and Documentation
Job description format +PERMISS Article - When and How to Prepare a DCIPS Evaluation Statement
+PERMISS Article - Streamlined Approach to the DCIPS Classification Process for
GG Positions
+PERMISS Article - Preparing A Position Description For A DCIPS Position
+PERMISS Article - DCIPS Positions In The Position Description (PD) Library
Standardization and documentation
UPDATE Articles Update No.
Classification Issues for Intern Positions
- Grading of CP-35 (Intelligence) Entry/Developmental Positions 10
Section III: Position Management
Overview
Position management program indicators
Position management studies
Section IV: Classification Complaint and Appeal Procedures
Overview
Matters excluded
Employee representatives
Informal complaint procedures
+PERMISS Article - DCIPS Informal Position Classification Complaint Procedures
+PERMISS Article - DCIPS Formal Position Classification Complaint Procedures
Formal appeal procedures
+PERMISS Article - DCIPS Position Classification Appeals
Misc UPDATE Articles Update No.
Classification and Position Management Training
- Training/Delegation Of Classification Authority (DCA) 2-5
- Have Training Materials Will Travel – DCIPS Classification Training 5
- DCIPS Classification Training Requirements 2
(1) IPMO Approved Training 2
(2) Grandfathering the Training Requirement 2
Civilian High-Grade Controls
- Civilian High-Grade Control Program 3
Intentionally Left Blank
Chapter 4: Employment and Placement
Section I: Policy and Procedures
Policy UPDATE Articles Update No.
Merit Principles/Prohibited Personnel Practices/Competitive Actions
- Discussion About When Promotion Actions of Incumbents Must Be
Competitive and When They May Be Non-Competitive 2-3
- Prohibited Personnel Practices and DCIPS 14
- The Importance of Merit Principles to DCIPS and Army Intelligence 13
Interchange Agreement with the Competitive Service
- The Latest Extension of Interchange Agreement is Now Available 13
- Original Interchange Agreement 13
- Extension of the Interchange Agreement is Approved for Two Years 12
Response to Terrorism
- More Information on the Relaxation of Personnel Management Controls
in Response to the Terrorist Attacks That Apply Equally to DCIPS 13
- Relaxation of Personnel Management Controls in Response to the
Terrorist Attacks Apply Equally to the Defense Civilian Intelligence Personnel
System (DCIPS) 12
Staffing procedures
UPDATE Articles Update No.
- All Army Career Programs Moving to RESUMIX for their Referral System 3-2
- DCIPS Nonpermanent Appointments, Tenure and Within Grade
Increases (WIGIs) 2-6
- Inventory Based Recruitment Is Underway for Those Serviced by the West! 2-2
- Update On The West Region’s Recruitment Process 2-1
- Important Notice - New Resume Builder 2-1
- DCIPS Temporary and Not-To-Exceed (NTE) Appointments – A
Growing Alternative to Permanent Appointments 14
Section II: External Recruitment
Recruitment policy
+PERMISS Article - Retired Military Waiver for DCIPS Positions
UPDATE Articles Update No.
180 Day Waivers for Hiring Retired Military
- DCIPS Check List for Approving 180-Day Waivers 6
- Approval Authority for 180 Day Waivers Delegated to MACOM Level 5
- Hiring Retiring Military – 180 Day Waivers 2
- DCIPS Requests For Approval of Proposed Appointments Of
Retired Members of the Armed Forces (Within 180 Days of
Retirement) 1
Recruitment procedures
UPDATE Articles Update No.
- Job Aids for Supervisors/Managers and Admin Personnel Now Available
on the Web (Ghostview movie) 3-2
Administrative disqualification
Conditions of employment
+PERMISS Article - Conditions of Employment – DCIPS
UPDATE Articles Update No.
Drug Testing
- Drug Testing for New Employees Required as Well as Random Testing
For all Employees If a TS/SCI Clearance Required 2-5
- Drug Testing – Condition of Employment 2
- Drug Testing – Condition of Employment 1
Security Clearance
- Security Clearance Requirements on Requests for Personnel Action 1
Trial period
Recruiting assistance
UPDATE Articles Update No.
Recruitment Sources/Targeted Recruitment
- Joint Recruitment Events Planned By the Intelligence Community for FY03
Are Off to a Great Start 3-2
- Intelligence Organizations Can Take Advantage of the Many Recruitment
Events Planned by Army 3-2
- New Federal Webpage Launched with Link to OPM’s Employment Site 2-5
- An Army Intelligence/DCIPS Recruitment Website is Being Proposed
That Will Be Linked to Multiple Sites and Attract More Applicants 2-3
- The National Security Education Program (NSEP) – An Excellent
Source of Candidates for Positions Requiring Language or Area
Studies Expertise 14
- Where to Direct Job Inquiries from Former Federal Employees In
Response to the September 11 Attacks 13
- National Security Education Program (NSEP) – An Additional Source
of Candidates With Language and Area Study Competencies 10
- Employment Information (Job Information Websites) 4
Section III: Promotion and Internal Placement
Merit promotion plans UPDATE Articles Update No.
- Payment of PCS Costs is Required by the ACTEDS Plan When
Competitively Filling GG-13 and Above Positions with Army-Wide
or Wider Areas of Consideration 2-3
- A Functional Chief Memorandum Has Been Signed Requiring Senior
Leaders to Review Recruitment Actions for GG-14 and 15 Positions to
Promote Diversity in the Workforce 2-3
- New Requirement to Consider Professionalization When Competitively
Hiring and Promoting 13
- Referral Requirements for GG-13/14/15 Positions in Career Program – 35 10
- Mandatory Requirements in ACTEDS Plan for Competitive
Recruitment and Promotion Actions 3
Internal placement policy
+PERMISS Article - +PERMISS Article - Career Referral for Non CP-35 Positions in DCIPS
Career Referral for Non CP-35 Positions in DCIPS
Competition
UPDATE Articles Update No.
Promotion/Temporary Promotion, Details
- Issues to Consider When Establishing or Filling Technician Career Path
Positions and When Attempting to Convert Incumbered Technician
Career Path to Professional/Administrative Career Path Positions 2-1
- Questions and Answers: Minimum Qualifications for Promotion;
Retroactive, Accelerated and Two Grade Promotions; Details and
Temporary Promotions Between DCIPS and the Competitive Service;
And Emergency Temporary Appointments 13
- Career Ladder Promotion Policy(Provides for Retroactive Promotions
for Trainees) 1
Records and review
Grievances
Corrective actions
Details
+PERMISS Article - Details and Temporary Promotions In DCIPS
Reduction in force (RIF)
UPDATE Articles Update No.
DOD Priority Placement Program (PPP)/CARE
- Latest on Use of Intelligence Option Codes in the DOD Priority
Placement Program (PPP)/CARE 14
- Tips for Coding DCIPS Positions in DOD CARE (Priority Placement
Program) 5
Grade and pay retention
Reemployment rights
Section IV: Qualification Requirements
Qualification standards
Written and performance tests
Misc (Intentionally Left Blank)
Chapter 5: Training and Career Development
Policy UPDATE Articles Update No.
Policy
- Army’s Aggressive Plans for Career Programs in FY03/04 3-2
- Summary of the Recent Intelligence Community Training and Education
Board (TEB) Meeting 2-3
- Summary of the Recent Intelligence Community Training and Education
Board (TEB) Meeting 2-2
- Additional Information on Army’s Policy on Paying for College Degrees 14
- Army Publishes New Policy on Paying for Degrees 13
Determining training requirements
Survey of training needs
Identifying training sources
UPDATE Articles Update No.
Joint Intelligence Virtual University (JIVU)
- Joint Intelligence Virtual University (JIVU) Continues to Grow 3-2
- The Joint Intelligence Virtual University (JIVU) Adds New Intel Course for
New Employees, Language Training from DLI and Its First Synchronous
Course 2-5
. - Feedback Requested on the Need for the Joint Intelligence Virtual
University (JIVU) to Also Be Available on the NIPRnet 2-4
- Need to Publicize the Intelligence Training Available on SIPRnet and
JWICS Through the Joint Virtual Intelligence University (JIVU) 2-2
Websites and Links to Training (Schools)/Documenting Training
- Updated Listing of Training Available Through the Regional Civilian
Personnel Operations Centers (CPOCs) – Now With Offerings from
The West CPOC 3-2
- “Directory” of Training Catalog Websites Are Available from DIA To Assist
in Locating Training Opportunities 3-2
- FY03 ACTEDS Catalog Now Available On Civilian Personnel On-Line (CPOL) 2-5
- New Site Offers Free Online Courses for Federal Workers 2-5
- Civilian Personnel Management Training Tools Are Available on the Web
for Those Serviced by the West Civilian Personnel Operations Center 2-4
- Intelligence Community Proliferation Training Catalog FY2002 is Now
On Our Web 2-2