Reverse a Receipt - POP006
Reverse a ReceiptMACxxx
/ POP006WHEN TO USE / When received goods need to be returned
PARTICIPANTS / Requisitioners
OVERVIEW / If goods have been logged as received but subsequently need to be returned to the Supplier, or if the wrong order has been receipted, the Requisitioner must reverse the goods receipt transaction on Open Accounts, using e-BIS.
This is a two stage process: first you reverse the receipt, then you confirm it.
A receipt reversal can be for the full order, or parts of an order.
This procedure describes how to:
- Reverse a receipt
- Confirm reversal
BEFORE YOU START
STEP / Reverse a Receipt / Notes
Open Internet Explorer and log on to e-BIS.
From the POP Menu, select:
- Goods Receipt Reversal
The following screen is displayed.
Figure 1: Receipt Reversal
Click . / You will need to wait a few moments while the system loads the GRN reversal template.If the Company Selection window is displayed, select the department for which the original order was raised, then click . / If you clicked the Keep Company/Dept for future Adds tick box in a previous session, you will not see this Company Selection window,.
The following window is displayed.
Figure 2: GRN Reversal – Select GRN
Click the GRN Number to display the goods receipt record. / Don’t forget the Find and Filter options if the list is lengthy.The following screen is displayed.
Figure 3: GRN Record
Enter the following details:ReasonEnter a reason why the GRN reversal is necessary.
Specify the items and quantities to be reversed, as follows:
Partial reversal:If only certain item lines need to be backed out of Open Accounts, enter the Reversed Quantity for each one.
If you enter the full quantity, the Reverse? box is automatically ticked when you tab out of the Reversed Qty field.
If you have specified fewer than the maximum quantity but you know this is all you are going to reverse, tick the Reverse? box manually.
Full reversal:If you want to reverse the full order, click the button.
Click to post the GRN reversal to the General Ledger in Open Accounts.
A message window is displayed stating that the GRN reversal has been moved to the posted stage (i.e. it has been posted to Open Accounts).
Click to close the window and complete the posting.
You are returned to the receipt reversal screen (see above).
STEP / Confirm Reversal / Notes
Return to the POP Menu and select:
- All Orders
The following screen is displayed.
Figure 4: List of Orders
Click .What happens next
The order is moved back into the posting stage.
Remember tore-receipt the item(s) when they come in.
If no further goods are expected, close the order. / See POP005- Receive Goods/ Services for details on how to close an order.
Document Control
Version / Page(s) / Summary of Change(s)1.0/1 / All / First draft
1.0/2 / 3, 4 / Response to SB review. Step 12 updated. What happens next new text.
1.0/3 / Throughout / Response to CT review. Figures 1 & 3 replaced to hide person name. Step 5 removed and note added to Step 6. Info notes on using the system removed as we now have a Getting Started.
1.0/4 / Throughout / Overview updated. Figs 1 and 3 replaced. New section added – Confirm Receipt.
Procedure renumbered
1.0 / 4 / Version 1.0/4 approved subject to minor changes in What happens next
The Learning Trust 2006Status: Approved26 April 2006
Security: Read OnlyVersion: 1.0Page 1 of 5