Introduction

The management of a company responds to the resignation letter submitted by the employee in a positive or negative manner. The letter usually ends in a positive note. Through this letter the importance of the employee is mentioned by the management.

Responding To and Accepting ResignationsTips

The following tips will help you to respond to and accept resignations:

  • The letter is formal in nature and hence should be in a polite tone.
  • The language should be easy to understand and simple.
  • The content of the letter should be short, precise and straightforward.
  • The contribution by the employee should be mentioned in the letter.

Sample Responding To and Accepting Resignations

To

Paresh Kumar

Marketing Manager,

Bright Enterprises Ltd.,

Chennai

Dear Mr.Kumar,

This letter is with reference to your relieving interview with us and we want to inform you that the management has accepted your resignation and you will be relieved with effect from 1st November, 2013. We hope you had enjoyed your professional stint in the company.

We hope that you had wonderful time in our company for the past four years. The management of the company is pleased with your performance and conduct. We believe that you are one of the best employees we ever had and we are proud that you are moving to be a part of the best company in the industry.

We realize the importance of losing you and the management wants to reward you with a sum of Rs 75,000/- as a token of appreciation.

We request you to handover all the pending projects to your manager. We approve your resignation and wish you a great future ahead. Please remember that our company will always welcome you in case you want to come back in future.

Yours Sincerely,

Gopinath Raman

Responding To and Accepting ResignationsTemplate

To,

______(employee’s name)

______(employee’s address)

______

______

From:

______(Your name)

______(Your address)

______

Date ______(date of writing letter)

Dear Mr. /Ms______(name of the concerned person),

This letter is with reference to your relieving interview with us and the management wants to inform you that your resignation dated______(mention date) from the post of______(mention post) has been accepted and you will be relieved from your duties with effect from______(mention date).

We hope you had a nice time here with your colleagues. The management is pleased with your performance and conduct. You are one of the best employees we ever had on the floor and we feel proud that you are moving on to be a part of the best company______(name of organization) in the industry.

Please handover all the pending projects to your other team members and you may suggest any one member in your team who is responsible and capable to handle the team.

We wish you all the best.

Yours Sincerely,

______(Your name)

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