Resource Manager Job Description

JOB DESCRIPTION

Job Title: Positive Behaviour SupportAssistant

Responsible to:Head of Therapeutic Support,CEO

RESPONSIBILITIES:

POSITIVE BEHAVIOUR SUPPORT (PBS)

To support and assist the Head of Therapeutic Support as required with all PBS matters.
To provide support with ensuring all records are completed, accurate and closed as soon as possible following an incident.
To assist with the facilitation of staff de- briefs following behavioural incidents
To provide regular reports/charts to designated staff members on agreed frequency, for internal meetings including analysis and all reviews for all young people
To create specific reports/charts including analysis and present results to a small group of staff when required.
To attend, minute and at times lead post incident review meetings when required.
To ensure all PBS plans and Individual Risk Assessments are updated on agreed frequency, including communication with the staff members responsible.
To assist with the delivery of staff training in the use of Positive Behaviour Support and de- escalation strategies.
To assist in times of need as a member of the school’s Positive Behaviour Support Crisis Management Team

BehaviourWatch (BW)

To update classes and houses information and make changes of any young people’s class and house movement during academic year.
To ensure all young people are allocated to new classes and housesbefore the beginning of each school year.
To have an in depth understanding of all BW system functions.
To liaise with BW for all system changes and ensure all requests are logged and implemented as agreed.

SAFEGUARDING

To support and assist the Safeguarding Officers as required with all safeguarding matters.
To log and coordinate response for low level concerns when required
To provide support with ensuring all records are completed, accurate and closed as soon as possible following a safeguarding alert or concern.
To attend and minute the Safeguarding Group meetings.

ADMINISTRATIVE SUPPORT AND INFORMATION SHARING

To carry out all duties as PA to the Head of Therapeutic Support including coordinatingdiary.
To collaborate and where necessary delegate set tasks to PBS administrators.

To be responsible for the School Safeguarding Team’sadministrative filing including confidential items such as documents of a safeguarding nature.
To maintain a ‘clear desk’ policy through effective and efficient use of filing mechanisms.
To proofread documents, ensuring these are distributed as required.
To respond to Freedom of Information Act requests following consultation with the School Business Manager.
To maintain awareness of and commitment to the School’s equal opportunity policies in relation to both employment and service delivery.
To produce and provide copies of incident reports to social workers, parents and other relevant professionals within agreed and regulatory timeframe.
To assist the Head of Therapeutic Support with the compiling and analysis of data for all statutory documents and reports when required.
To text process letters, reports, minutes and produce forms, and distribute as appropriate.
To manage emails – distribution, responding appropriately
To manage receipt of postal mail related to role – distribution, responding appropriately
Recording phone messages and passing on appropriately as necessary
To redirect calls through school switchboard, taking concise messages as appropriate
To greet visitors and ensure all security and fire regulations are followed
To prepare the meeting rooms and make equipment available as necessary
To be responsible for taking minutes at meetings as required
To arrange catering and refreshments for meetings as required
To coordinate booking of meeting rooms as required

LIAISON

To attend meetings, conferences and workshops identified by the Head of Therapeutic Support.
To help plan, prepare, attend and participate in Fairs, Parents Days and Open Days.

TRAINING, MANAGEMENT, COMPLIANCE AND PERSONAL DEVELOPMENT

You will endeavor, through further external or internal training sessions or courses, to enhance the professional quality of your work as Positive Behavior Support Assistant.
As Positive Behavior Support Assistantyou may be required to participate in some training as instructed by the Head of Therapeutic Support. This would include training in the school’s Positive Behaviour Support & De- escalation strategies.
You will need to be familiar with the School’s policies and procedures, e.g. on child protection, missing person, complaints procedures etc. and be aware of your responsibility to your own and other’s health and safety.
You will be involved in regular supervisions with the Head of Therapeutic Support. At these sessions your responsibilities will be reviewed and further training needs identified and agreed.

GENERAL RESPONSIBILITIES

To maintain confidentiality at all times; some information will be of a sensitive nature, some will be covered by the Data Protection Act
To perform duties to agreed timetables and deadlines
To comply with health and safety policies, including fire precautions and prevention.

OTHER

To have regard to the health and safety of all users of the building and assist site staff in the event of any emergency or fire drill.
To deal quickly and calmly with emergencies, giving accurate information to the emergency services and others when required.
Such other duties as the Company may from time to time require.

MISSION STATEMENT OF THE SHEILING SCHOOL

To work in accordance with the Mission Statement of Thornleigh Camphill Communities.
To uphold the ideals, vision and values of the Thornleigh Camphill Communities when undertaking your work.

This Job Description and the tasks listed are not exhaustive and TCC reserves the right to change and amend to meet the operational needs of the School.

This job description sets out the duties of the post at the time it was drawn up and is not part of the contract of employment. The post holder may be required from time to time to undertake other duties as may be reasonably expected, without changing the general character of the duties or the level of responsibility entailed. This is a common occurrence and would not justify a reconsideration of the grading of the post.

Person Specification – Positive Behaviour Support Assistant

Criteria for Selection / Essential or Desirable / Method of Assessment
Education, Training and Qualifications
High general level of literacy and numeracy, preferably degree level / E / Application form
Qualifications
Experience
Working in an office environment / E / Application form
Qualifications
References
Interview
Dealing with members of the public / E
Experience of administration / E
2 years experience in a related field of work / E
Experience in a special school / D
Experience of administration in a school or other educational establishment / D
Skills and abilities
Good communication skills verbal and non-verbal / E / Application form
References
Interview
An ability to learn fast and absorb information quickly / E
Collaborative skills / E
Good telephone manner / E
Good decision making, based on evidence / E
Excellent time management and organisation / E
Delegation skills / E
Ability to manage and prioritise a varied work load in a number of related, but diverse, disciplines / E
Competent ICT – skills should include:

Competent use of spreadsheets and databases.
The ability to produce with confidence pivot tables, data extraction and manipulation, analyse and present data.
Confident use of word processing and slideshow presentation packages

/ E
Keeping a clean, tidy, well ordered environment / E
Personal qualities and attitude
Ability to maintain confidentiality / E / References
Interview
Reasonable level of physical fitness / E
Ability to work under pressure / E
Good communicator, diplomatic / E
Self-motivated and motivates others / E
Team player, inclusive and respectful / E
Actively support the ethos of the School / E
Problem solver, strategic thinker and planner / E
Sense of humour / E

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