Residential Conference Requirements

Organisation name:

Address:

E-mail:

Telephone number:

Signage at Ashridge:

(Organisation name to be known as onsite, pseudonym or event title)
Name of onsite organiser/facilitator:
Arrival time:

Dates:

/ Arrival date:Arrival time:
Sessions start:
Morning sessions:
Departure date:Departure time:
Number of delegates:
Delegates are provided with name badges.
Number of bedrooms:
Bedroom check in from 15:00
Bedroom check out before 09:00 / Executive bedroom upgrades are available, please contact your Conference Co-ordinator for further information.
Conference room layout:
For clarification please refer to the graphical representations overleaf. /
Horseshoe / / Circle of chairs / / Classroom /
Theatre / / Hollow square / / Coffee shop /
Boardroom / / Cabaret /
Other layout:
Audio-visual equipment:
Other equipment is available on request – please ask for hiring details.
A free Wi-Fi service is provided throughout the Ashridge site, named ‘Ashridge Guest Wi-Fi’ / LCD projector provided with:-
Own laptop / / Room computer /
Flip charts /
VHS replay /
DVD replay /
Other equipment:
External telephone line:
Calls are charged to the main account. / Yes / / No /
Bottled water: / We are aiming to provide water by more sustainable means. Water coolers are present in all main meeting rooms butif you specifically wish us to supply each delegate with bottled water please tick yes.
Yes / / No /
Desk name cards: / Not required / / Full name only / / Full name and organisation /
Syndicate room(s):
Subject to availability if not requested at time of booking. / Number required:
Audio-visual equipment:
Team building:
If you are holding any activities on-site please provide details. Health and safety documentation may be requested. / Date/time:
Activity:
Team building organisation:
Horseshoe/U shape
(also available without tables) / Circle of chairs
Boardroom / Cabaret
Hollow square / Theatre
Classroom / Coffee shop (informal)

Catering

Meal times:
Meals are served between the times stated. Please advise us of your chosen meal and break times. / Date(s): ......
Coffee on arrival: Time:......
Breakfast (07:30-09:00): Time: ......
Morning tea and coffee: Time: ......
Lunch (12:30-13:45):Time: ......
Afternoon tea and coffee:Time: ......
Dinner (19:00-20:30):Time: ......
Private dining:
If private dining has been booked, please provide details. / Meal:
Date:
Preferred time:
Number of guests:
Menu:
Please refer to the private dining menus and choose one menu for the whole group. / Starter:
Main course:
Vegetarian:
Dessert:
Menu enhancements
(e.g. canapés, cheese course etc)
Room layout:
Boardroom / / Round tables / / Hollow square / / E-shape /
Other (specify):
Seating plan:
Yes / / No /
Place cards:
Yes / / No /
Guest speaker:
Name:
Time of speech:
Wine/drinks:
Please order wine in advance.
Please let us know if post-dinner portor brandy is required. / Bin numbers (for service during lunch/dinner):
Pre-dinner drinks:
Privately / / Bar / / Time / ………………………………………
Post-dinner drinks:
Privately / / Bar / / Time / ………………………………………
Bar facilities:
The bar is open between 18:00 – 23:00 daily, and until midnight on Thursday. / All drinks to main account: / Yes / / No /
Delegates to pay for their own drinks: / Yes / / No /
Named person authorised to charge drinks to main account: / ………………………………………
Transport:
Courtesy transport is available to/from Berkhamsted Station for small groups, when booked in advance, subject to availability. / Transport can be arranged to/from other locations including airports, for which a charge is made. Please supply full details of arrival times, flight numbers, etc.
All transport charges to main account: / Yes / / No /
Delegates to settle for their own transport: / Yes / / No /
Personal accounts:
For items such as telephone calls, bar bills, etc. and any charges made to the bedroom accounts. / All charges to main account: / Yes / / No /
Delegates to settle own personal accounts
(incidentals only): / Yes / / No /
Delegates to settle own conference fee
(delegate rate): / Yes / / No /
If there are any exceptions please specify:
Invoice: / For the attention of:
Address:
Purchase order number if required:

Please complete and return to the Conference and Events Departmentat least fourteen days before the start of your conference. Please also supply a list of delegates’ full names on the spreadsheet provided.

Should you have any queries about completing the form please contact the Conference and Events Department at:

Ashridge, Berkhamsted, Hertfordshire, HP4 1NS, United Kingdom

Tel: +44 (0)1442 841027Fax: +44 (0)1442 841010

Email:

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