Arkansas Department of Education
2004-2005 Annual Reports
as Required by
A.C.A. § 6-17-914(e)(2)
The following is a list of mandated reports for the 2004-2005 school year that districts must file with the Arkansas Department of Education (ADE). Under A.C.A. § 6-17-914, if these reports are not submitted to the ADE in a timely manner, state aid could be withheld from the district.
The Statewide Information System (SIS) data collected through APSCN is also required in order to produce other mandated reports. The SIS report cycle submission dates are included under Required Electronic Data Submission Schedule in this memo. Specific data requirements are listed on the APSCN Web Site at http://www.k12.ar.us.
This list does not include required vocational reports nor reports required by any other agency.
Required Written Report Submission Schedule
JULY
DATE DUE / REPORTJuly 01, 2004 / Advanced Placement Incentive Program Expenditure Report
July 10, 2004 / Child Nutrition Claim for June Reimbursement
July 11, 2004 / Sliver FY04 Quarterly Performance Report
AUGUST
DATE DUE / REPORTAugust 06, 2004 / Supplemental Instruction Program Report
August 10, 2004 / Child Nutrition Claim for July Reimbursement
August 15, 2004 / Program Effectiveness Evaluation Plan - Assessments
August 29, 2004 / LEA Special Education Supervisor Funding Application
August 30, 2004 / Gun-Free School Report
Arkansas Department of Education
2004-2005 Annual Reports
Required Written Report Submission Schedule
SEPTEMBER
DATE DUE / REPORTSeptember 10, 2004 / Child Nutrition Claim for August Reimbursement
September 11, 2004 / End of Program Accounting for College Preparatory Enrichment Program
September 15, 2004 / Application Reimbursement Extended School Year July/August 2004
September 15, 2004 / ACSIP Plan Filed on FTP Site
September 15, 2004 / Personnel Policies in Electronic Format
September 15, 2004 / Written Athletic Expenditure Report as Required by Act 52 of the Second Extraordinary Session of 2003
September 15, 2004 / Declaration of Non-Participation
September 15, 2004 / Notice of Funds Transfer
September 15, 2004 / AFRB Level II Report and Superintendent’s Signature Page
September 15, 2004 / Title I Quarterly Report of Cash Distribution for First and Second Quarters
September 26, 2004 / Special Education Program Approval Summary
OCTOBER
DATE DUE / REPORTOctober 10, 2004 / Child Nutrition Claim for September Reimbursement
October 10, 2004 / Sliver FY04 Quarterly Performance Report
October 15, 2004 / Annual Equity Compliance Report
October 15, 2004 / Annual Gifted and Talented Program Approval Report
October 15, 2004 / Minority Teacher and Administrator Recruitment Plan
NOVEMBER
DATE DUE / REPORTNovember 01, 2004 / Special Education Consolidated Application FY 2005 and Annual Financial Reports FY 2004
November 07, 2004 / Special Education Application for Reimbursement Residential Placement
November 07, 2004 / Special Education Application for Reimbursement
Juvenile Detention
November 10, 2004 / Child Nutrition Claim for October Reimbursement
Arkansas Department of Education
2004-2005 Annual Reports
Required Written Report Submission Schedule
DECEMBER
DATE DUE / REPORTDecember 01, 2004 / Title I Comparability Report
December 10, 2004 / Child Nutrition Claim for November Reimbursement
December 15, 2004 / Free and Reduced Price Application Verification school or District Summary Reports
December 15, 2004 / IDEA Title VI-B Child Count
December 17, 2004 / Title I Quarterly Report of Cash Distribution for Third Quarter
December 19, 2004 / Personnel and Inservice Training Needed
JANUARY
DATE DUE / REPORTJanuary 09, 2005 / Application for Reimbursement Residential Placement
January 09, 2005 / Special Education Application for Reimbursement
Juvenile Detention
January 10, 2005 / Child Nutrition Claim for December Reimbursement
January 16, 2005 / Sliver FY04 Quarterly Performance Report
FEBRUARY
DATE DUE / REPORTFebruary 06, 2005 / Special Education Mid-Year Spending Report
February 10, 2005 / Child Nutrition Claim for January Reimbursement
MARCH
DATE DUE / REPORTMarch 10, 2005 / Child Nutrition Claim for February Reimbursement
March 15, 2005 / Certified Abstract of Assessment from County Clerk
March 25, 2005 / Title I Quarterly Report of Cash Distribution for Fourth Quarter
March 31, 2005 / ACSIP Amendment Filed on FTP Site
March 31, 2005 / Annual Deaf/Blind Census
March 31, 2005 / Notice of Funds Transfer-Last Date to Submit for 2004-2005 School Year
Arkansas Department of Education
2004-2005 Annual Reports
Required Written Report Submission Schedule
APRIL
DATE DUE / REPORTApril 09, 2005 / Sliver FY04 Quarterly Performance Report
April 09, 2005 / Application for Reimbursement Residential Placement
April 09, 2005 / Special Education Application for Reimbursement
Juvenile Detention
April 10, 2005 / Child Nutrition Claim for March Reimbursement
MAY
DATE DUE / REPORTMay 10, 2005 / Child Nutrition Claim for April Reimbursement
May 15, 2004 / Progress Report on Implementation of AR Laws in District Curricula as Per A.C.A. 6-16-123(d) (1997 Supp.)
May 15, 2005 / Special Education Catastrophic Occurrences Application
May 15, 2005 / Annual Report on Compliance with Public School Student Services Act
May 15, 2005 / Report on District Schools and Fund Raising Companies in Violation of A.C.A. 6-18-1105
May 15, 2005 / Report on Compliance with Arkansas History Requirements
May 15, 2005 / Child Nutrition Agreement and Policy Statement
May 15, 2005 / Report on Compliance with African-American History Requirement
May 15, 2005 / Report on LAS Scores for ESL Students
JUNE
DATE DUE / REPORTJune 10, 2005 / Child Nutrition Claim for May Reimbursement
June 15, 2005 / Application for Reimbursement Residential Placement
June 15, 2005 / Application for Reimbursement Extended School Year -
June 2004
June 15, 2005 / Special Education Application for Reimbursement
Juvenile Detention
June 15, 2005 / Annual Data Report Special Education (Exiting, Discipline, LRE)
June 20, 2005 / Annual Alternative Education Report
June 30, 2005 / ACSIP Program Adjustment Filed on FTP Site
Annual Audit Report / Districts are required to have an annual audit conducted each year within 18 months of fiscal year end by Legislative Audit or by a private C.P.A. firm.
Audit report and working papers must be filed with ADE.
STATEWIDE INFORMATION SYSTEM 2004-2005
DATA SUBMISSION CYCLES
DATABASE RECORD / CYCLE1
SEP 1 / CYCLE
2
OCT 15 / CYCLE
3
NOV 15 / CYCLE
4
DEC 15 / CYCLE
5
FEB 15 / CYCLE
6
APR 15 / CYCLE
7
JUN 15
ANNUAL STATE REPORT CARD – PARENT MAILING / X
504 DISABILITY / X
BUS / X / X / X / X
CLASS / X
DISCIPLINE / X
DISTRICT / X / X / X / X / X / X / X
EMPLOYEE / X / X
EMPLOYEE ADDITIONAL DUTY / X / X
EMPLOYEE BASE SALARY / X / X
EMPLOYEE BONUS / X
EMPLOYEE FRINGE BENEFITS / X / X
EMPLOYEE SALARY / X / X
EQUITY COMPLIANCE / X
FACILITIES – BUILDING / X
FEDERAL PROGRAMS PRIVATE SCHOOL (S) / X
FINANCE / X
FINANCE SPECIAL ED / X / X
FIRE DRILL / X / X / X
GENDER EQUITY / X
GRADUATE / X
JOB ASSIGNMENT / X
NATIONAL ORIGIN / X
RACE EQUITY / X
REGISTER / X
SALARY RANGE / X / X
SALARY SCHEDULE / X / X
SCHOOL / X / X / X / X / X / X / X
SPECIAL ED. – EMPLOYEE / X
DATABASE RECORD / CYCLE
1
SEP 1 / CYCLE
2
OCT 15 / CYCLE
3
NOV 15 / CYCLE
4
DEC 15 / CYCLE
5
FEB 15 / CYCLE
6
APR 15 / CYCLE
7
JUN 15
SPECIAL ED. – EARLY CHILDHOOD / X
SPECIAL ED. – SCHOOL AGE / X / X
STUDENT / X / X / X / X / X / X
STUDENT ATTENDANCE / X / X / X / X
STUDENT ID CHANGE / X / X / X / X / X / X / X
SUPPLEMENTAL TRANSPORTATION / X
TRANSPORTATION PERSONNNEL / X
1
STATEWIDE INFORMATION SYSTEM
CYCLE 1 SUBMISSION – SEPTEMBER 15, 2004
CYCLE 1 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt100 School General Information
rpt200 Employee Salary (Previous Year)
rpt203 Employee Benefits (Previous Year)
rpt204 Employee Bonus (Previous Year)
rpt205 Employee Base Salary (Previous Year)
rpt465 Student ID Change
rpt510 Annual Financial Report (AFRB) Level I
rpt511 Annual Financial Report (AFRB) Level II
rpt512 Annual Financial Report (AFRB) Level III
rpt520 Annual Financial Report (AFRB) Legal Balance
rpt530 Annual Financial Report (AFRB) Underpayments
rpt540 Annual Financial Report (AFRB) Programs on Behalf of Other Agencies
rpt550 Annual Financial Report (AFRB) Property Values
rpt560 Annual Financial Report (AFRB) Building Losses
rpt570 Annual Financial Report (AFRB) Page 36 (Classified)
rpt570 Annual Financial Report (AFRB) Page 37 (Certified)
rpt571 Annual Financial Report Title I
rpt572 Annual Financial Report Title I Part D
rpt573 Annual Financial Report Title II A
rpt574 Annual Financial Report Title II D
rpt575 Annual Financial Report Title III
rpt576 Annual Financial Report Title IV-A
rpt577 Annual Financial Report Title V
rpt578 Annual Financial Report Title VI
rpt580 Annual Financial Report (AFRB) ASR
rpt585 Finance Special Education
rpt586 Federal Fund to Fund Transfers
rpt590 F33 Report
rpt595 CCD Report
rpt600 School Tri-Annual Fire Drill
rpt610 District Tri-Annual Fire Drill
rpt810 Salary Schedule (Previous Year)
STATEWIDE INFORMATION SYSTEM
CYCLE 2 SUBMISSION – OCTOBER 15, 2004
CYCLE 2 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt030 District Gender Equity
rpt031 District Race Equity
rpt032 District 504 Equity
rpt033 District National Origin
rpt100 School General Information
rpt200 Employee Salary Report (Current Year)
rpt202 Employee Certified Staff Job Analysis
rpt205 Employee Base Salary (Current Year)
rpt206 Employee Certificated Staff Job Analysis (Out-of-District )
rpt207 Distance Learning
rpt210 Employee Classified Staff Job Analysis
rpt220 Professional Development Hours
rpt240 School Federally Funded Employees
rpt250 District Federally Funded Employees
rpt304 District Enrollment/School Choice
rpt325 District Pre-school Classrooms
rpt331 District Child Nutrition
rpt332 District Home Language
rpt333 District Homeless Student
rpt334 District Student Status
rpt355 District Preschool Enrollment
rpt356 District Kindergarten (Preschool)
rpt380 Adult Education Student County (Arkansas River Coop)
rpt404 School Enrollment/School Choice
rpt413 School Poverty Index
rpt431 School Child Nutrition
rpt432 School Home Language Report
rpt433 School Homeless Student
rpt434 School Student Status Information
rpt435 School Student Mobility
rpt455 School Preschool Enrollment
rpt456 School Kindergarten (Preschool)
rpt465 School Student ID Change
rpt810 Salary Schedule (Current Year)
1
STATEWIDE INFORMATION SYSTEM
CYCLE 3 SUBMISSION – NOVEMBER 15, 2004
CYCLE 3 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt011 District School Elect (Millage)
rpt021 Bus Pupil Transporation
rpt024 Transportation Personnel
rpt100 School General Information
rpt300 District Crossover Students
rpt301 District Quarterly Superintendent’s Attendance
rpt302 District Superintendent’s Attendance by Grade (Optional)
rpt305 District Detail List of Student Attendance (Optional)
rpt306 District Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt307 District M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt333 District Homeless Students
rpt334 District Student Status Information
rpt400 School Crossover Students
rpt401 School Quarterly Superintendent’s Attendance
rpt402 School Superintendent’s Attendance by Grade
rpt406 School Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt407 School M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt433 School Homeless Students Reports
rpt434 School Student Status
rpt440 School Alternative Education Students
rpt465 School Student ID Change
STATEWIDE INFORMATION SYSTEM
CYCLE 4 SUBMISSION – DECEMBER 15, 2004
CYCLE 4 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt100 School General Information
rpt312 Special Education Employee – Teachers
rpt313 District Dropout/Withdrawal (Optional)
rpt314 District Retention (Optional)
rpt411 School Dropout/Withdrawal
rpt412 School Retention
rpt465 Student ID Change
rpt701 Special Education – School Age Federal Child Count by Placement/Age/Disability
rpt702 Special Education – Federal Child Count by Correctional Facility
rpt703 Special Education – Federal Child Count by Private Schools
rpt704 Special Education – School Age Federal Child Count by Placement/Race
rpt705 Special Education – School Age Federal Child Count by Age/Disability
rpt706 Special Education – School Age Federal Child Count by Race/Disability
rpt707 Special Education – School Age Federal Child Count by Placement/Age/ Disability/Race/Gender
rpt708 Special Education –State Child Count by Day/Residential/ Hospital/ Homebound
rpt709 Special Education – School Age State Child Count by Placement
rpt711 Special Education – School Age State Child Count by Private Schools/ Disability/Race/Gender
rpt710 Special Education – School Age State Child Count by Correctional Facility/
Disability/ Race/Gender
rpt719 Early Childhood Count by Placement/Age/Disability/Race/Gender
rpt720 Early Childhood Federal Child Count by Placement/Age
rpt721 Early Childhood Child Count by Placement/Race
rpt722 Early Childhood Child Count by Headstart
rpt723 Early Childhood Count by Disability/Race/Gender
rpt724 Early Childhood Count by Placement/Disability
rpt725 Early Childhood Count by Age/Disability
rpt730 Special Education School Age Detailed Information (Optional)
rpt731 Early Childhood Detailed Information (optional)
rpt800 Parent Mailing Address
10
STATEWIDE INFORMATION SYSTEM
CYCLE 5 SUBMISSION – FEBRUARY 15, 2005
CYCLE 5 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt001 District Test Coordinator
rpt021 Bus Pupil Transportation
rpt100 School General Information
rpt300 District Crossover Students
rpt301 District Quarterly Superintendent’s Attendance
rpt302 District Superintendent’s Attendance by Grade (Optional)
rpt305 District Detail List of Student Attendance (Optional)
rpt306 District Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt307 District M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt333 District Homeless Students
rpt334 District Student Status Information
rpt400 School Crossover Students
rpt401 School Quarterly Superintendent’s Attendance
rpt402 School Superintendent’s Attendance by Grade
rpt406 School Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt407 School M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt433 School Homeless Students
rpt434 School Student Status Report
rpt440 School Alternative Education Students
rpt465 School Student ID Change