Requests to View Planning Permits Andendorsed Plans

Requests To View Planning Permits andEndorsed Plans

City Development Branch, July 2016

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What can be viewed on planning files?

The Planning and Environment Act requires certain planning documents to be made available to the public. At the same time the requirements of the Planning and Environment Act must be balanced with rights that are protected by other legislation such as the Information Privacy Act 2000 (IP Act), Freedom of Information Act 1982, Health Records Act 2001 and the Copyright Act 1968.

For more information see Practice Note 74 – Availability of planning documents published by the Department of Environment, Land, Water and Planning.

Open planning applications:

If a planning permit application is open, that is, still undecided or awaiting a VCAT review then the application and all the prescribed information lodged with that application can be viewed. These files are current and should be able to be retrieved immediately by counter staff, especially if the application is currently on public notice.

All current planning files can be viewed at the Coburg offices of Council at 90 Bell Street, Coburg and can be viewed between 8.30 am and 5 pm Monday to Friday.

Closed planning applications

Closed planning permit applications are those where a decision has been made and there are no current VCAT reviews. These applications are complete and as such are considered closed.

Under Section 70 of the Planning and Environment Act, Council is required to make the planning permit and any endorsed documentson closed planning files availablefor inspection during office hours.

In addition to these documents Moreland City Council also makes the delegate officer report or Council report on the application available.

Closed planning files are not normally held onsite and may take up to 5 business days for retrieval from the receipt of a request.

To view documents on a closed planning file complete the form on the rear of this brochure and email it to . An officer will contact you as soon as the file is available.

If you require additional information you will need to complete a Freedom of Information Request and pay a fee. An assessment must be made about whether anything contained in the requested information breaches other legislation such as the Information Privacy Act 2000. The form for this request may be downloaded from Council’s website.

If you need more information contact Council’s City Development Branch on 9240 1111 to speak to a Planning Officer or visit the planning counter at 90 Bell Street, Coburg.

Disclaimer: This publication is produced by Moreland City Council and is intended for information and communication purposes only. Although the publication may be of assistance to you Moreland City Council does not guarantee that it is without flaw or is wholly appropriate for your particular purposes. It and its employees do not accept any responsibility, and indeed expressly disclaim any liability, for any loss or damage, whether direct or inconsequential, suffered by any person as the result of or arising from reliance on any information contained in the publication.

© All applicable copyrights reserved for Moreland City Council. Except for any uses permitted under the Copyright Act 1968 (Cth), no part of this publication may be reproduced in any manner or in any medium (whether electronic or otherwise) without the express permission of Moreland City Council.

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CITY DEVELOPMENT

REQUEST TO VIEW PLANNING PERMIT OR ENDORSED PLANS

Please complete this form and email to . Document retrieval can take up to 5 business days from the receipt of your request as many files are not held onsite. We will contact you as soon as the documents are available so that you may come in and view them.

Please note that while viewing is free, copies of permits and plans incur fees and are subject to a signed agreement specifying their use and are stamped to protect copyright. The list of fees is on Council’s website

Address of the Property
Planning Permit Number (If Known)
Customer name:
Contact email address*
Contact phone number
Items wished to be viewed**:
(please tick) / Planning Permit

Endorsed Plans

Delegate/Council Report

*Please note that information associated with this form might be provided electronically and unless otherwise stated, Council takes the completion of this form as consent to use electronic communication. Further Council may use your electronic details for other Council communication.

**Sometimes the planning permit and endorsed plans are on different file volumes

Please note that information associated with this request might be provided electronically and unless otherwise stated, Council takes the completion of this form as consent to use electronic communication. Further Council may use your electronic details for other Council communication.

Photocopies (Fees are applicable and listed on Council’s website):

If you may require photocopies of the documents please complete the following:

Customer mailing address
How will the information being sought be used?
(It must be for a legitimate planning purpose, e.g. the applicant preparing a response to the objections raised.)
I declare that the information hereby requested will be used only for the purposes described above and will be destroyed once my business with this information is complete. / Signed:

Office Use Only:

File Requested Date:
Customer Contacted Date:
Hold file until Date:

Note to records: Please order the file as requested, scan the requested documentation and fill in the file requested date above and emailthe Planning Counter a HPRM location in City Development.

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