SPONSORSHIP REQUEST

HARTENBOS DRAWWERS

CLUB HOUSE

HARTENBOS DRAWWERS NPO: 069-964


1. INTRODUCTION

Following informal discussions with members and friends of Hartenbos Drawwers, the Committee takes the liberty of presenting this sponsorship request.

2. HISTORY SYNOPSIS

Hartenbos Drawwers was founded in 2006 with the aim of promoting road running through active participation in road, cross-country and track & field events. The development of these athletic activities are to be available to all interested parties of all talent and fitness levels in our endeavours to create a healthy culture to the benefit of the community at large.

The club has shown rapid growth with approximately 250 members registered with Athletics South Western Districts (ASWD). These members range in age from Juniors to Great Masters (above 70 years) and we endeavour to involve all family members in the activities of the Club. The Club can also boast with athletes who have obtained SWD colours as well as athletes who have earned medals at SA Championships.

3. CLUBHOUSE

Until now Hartenbos Drawwers has not had a building in which to hold club meetings or social events. After lengthy negotiations with the Mossel Bay Municipality, Hartenbos Drawwers have been allocated the building on Diaz Beach, previously used by Eden FM Radio Station, to be used as a Clubhouse. A long term rental contract has been entered into between the Mossel Bay Municipality and Hartenbos Drawwers.

We feel that the location of this building situated between Mossel Bay and Hartenbos, as well as being easily accessible for previous disadvantaged areas, will enable all members of the Club to come together for sport and social events. It is the intention of the Club to hold time trials, holiday training groups, “long runs” and many other club activities at this venue.

The clubhouse will be open to all members and friends of Hartenbos Drawwers.

4. SPONSORSHIP PROPOSAL

As the building has stood empty for some time, it is in need of urgent repairs and upgrading.

The Club is responsible for any upgrading or repairs to the inside of the building and the estimated costs are detailed as follows :

Engineer’s report and drawing up of plans R 2 500,00

Additional sliding door and repairs to existing door R13 000,00

To seal and paint (70 m²) R 8 000,00

Remove inner walls R 5 000,00

Remove existing carpets and replace with tiles R12 000,00

Furniture and interior decorating R12 000,00

Upgrading of lights R 4 000,00

It is with the above costs in mind that we take the opportunity to approach you for sponsorship.


4.1 Cash donations

A pillar situated inside the clubhouse will be used to display the details of the sponsors and will be a permanent fixture. Different sizes of advertisements will be available.

Brick size (approximate) / R1000,00 / This will be suitable for businesses who wish to display their company name, logo and contact details.
Two smaller sizes / R250 and R500 / This will be suitable for individual club members and supporters and will display the sponsor’s name, date, message or similar information

4.2 Material donations

Businesses or individuals who would prefer to donate material items such as paint, tiles, furniture, etc, will have a plaque erected at the entrance to the clubhouse. The plaque will refer specifically to their donation eg Chairs donated by ABC Holdings.

4.3 Advertising Boards

Interested persons can erect advertising material on the exterior of the building. These advertisements will enjoy the exposure to locals and tourists entering the Diaz Beach parking area and/or anyone using the beach area. These advertisements will be erected in accordance with Municipal Regulations and after consultations and negotiations with the Hartenbos Drawwers Committee.

5. WHAT IS IN IT FOR THE SPONSOR?

5.1 Permanent advertisement in the clubhouse for a once off amount.

5.2 Business details of the sponsors will become known to the athletes and friends of the Hartenbos Drawwers.

5.3 Hundreds of athletes and friends will visit the clubhouse annually to attend races, club activities, etc.

5.4 The outside advertisements will receive extra exposure with the planned upgrading of the Diaz Hotel and holiday accommodation.

5.5 Exposure in the local newspaper and on our own website.

5.6 Wherever possible the sponsor’s details will also appear on the ASWD website, in running magazines and may also enjoy coverage with Algoa FM.

5.7 We are, at all times, also open to any other ideas and suggestions a sponsor may have.


6. CLOSING

A lot of planning and organising goes into a project of this nature and, as such, we will take the liberty to contact you within the next couple of days with regard to your sponsorship.

Should you need any further information we will be happy to oblige.

Contact person:

Wouter Pretorius 083 3099971

We look forward to your favourable response.

Yours faithfully.

Wouter Pretorius

Chairperson

Hartenbos Drawwers

24 March 2015


YES, I WOULD LIKE TO MAKE A DONATION TOWARDS THE HARTENBOS DRAWWERS CLUBHOUSE

YOUR DETAILS:

NAME/BUSINESS NAME
TRADING NAME
ADDRESS
CONTACT TEL NUMBER
E-MAIL ADDRESS

I WOULD LIKE TO SPONSOR THE FOLLOWING SIZE PLAQUE : (PLEASE TICK)

FULL BRICK SIZE / R1000
HALF BRICK SIZE / R 500
QUARTER BRICK SIZE / R 250
OTHER (MATERIAL, ETC)

OUR BANK DETAILS :

Bank: Standard Bank

Branch: Mossel Bay

Acc no: 38 541 4803

Name: Hartenbos Drawwers

Please use your name/business name as a reference.

This form, together with proof of deposit, may be e-mailed to or handed to any Committee member.

One of our Committee members will contact you with regard to text on your plaque, company logo etc

HARTENBOS DRAWWERS NPO: 069-964